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Pacifica Housing

Front Desk Assistant

Victoria, BC, Canada

Pay: Compensation: $25.43-$27.85/hour
Job type: Full-time
Apply by: Mar 20, 2027
Experience: A minimum of 2 years prior related experience with a strong customer-service focus
Posting language: English
Posted: Sep 2, 2026

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Original job description

Description

Position Title: Front Desk Assistant - Temporary position

Posting Number: #26-060

Reports to: Manager of Resident Services

Union: BCGEU

Compensation: $25.43-$27.85/hour

Schedule: 8:30am-4:30pm, Monday-Friday (75 hours bi-weekly)

Term: Full time, TEMPORARY with an anticipated end date of December 11, 2026, with possibility of extension.

Posting Closing Date: September 15, 2026 at 4pm

Organizational Focus:

Pacifica Housing has been providing safe and affordable homes for almost 35 years. We are a rapidly growing organization dedicated to meeting the housing and support needs of our community. As such, we are committed to building our fast-growing team with a culture that supports our people and reinforces our core values of authenticity, leadership, respect, and social justice.

Pacifica is proud to be a Certified Living Wage Employer by The Living Wage for Families Campaign.

Position's Primary Objectives:

The Front Desk Assistant represents Pacifica Housing as the first point of contact at the main office for residents and new applicants for housing, as well as a variety of other visitors.

Participates as a key member of the Supportive Services team responsible for all public facing resident interactions including:

Represents Pacifica Housing as the first point of contact at the reception desk of the main office
Provides front line support to residents and applicants for tenancy
Performs a variety of administrative duties

Key Responsibilities:

Performs reception duties including:
greeting all in-person visitors to the main office and re-directing visitors with appointments to appropriate staff;
answering telephone inquiries that are not routed directly to staff;
sorting and distributing mail and preparing packages for courier dispatch; and
monitoring, ordering and receiving office supplies
Provides front line support to residents and to people seeking housing information including:
working collaboratively with the Resident Services team to ensure information provided to residents and applicants for housing is current and consistent;
providing information and answering questions regarding non-profit housing programs and eligibility requirements;
responding to general inquiries regarding market housing vacancies;
referring ineligible persons to suitable community agencies and resources;
assisting with resident appointments by obtaining basic information, assisting in completing forms and booking appointments with staff;
ensuring current residents are fully aware of Pacifica Housing policies;
receiving Rent Subsidy Applications and ensuring accompanying supporting documentation is complete;
receiving rental payments including debits, Ministry subsidy payments, post-dated cheques; and
preparing Statements of Account for residents
Performs a variety of administrative duties including:
verifying and batching rental payments in the financial system for the attention of Accounting staff;
processing pre-authorized debit (PAD) agreements for rental payments; and
maintaining filing systems and other records
Performs file auditing duties to ensure all files and documents are accurate and up to date including:
create and add material to hard copy files as needed for record keeping;
update database of digital records for redundancy;
audit each resident files to make sure important content is in the file: lease, signature, inspection reports, etc.; and
organize and categorize documents to make sure the documents are in the right resident file package
Performs other related duties such as:
assisting with administrative overflow and special projects from other departments, as needed

Requirements

Education:

High school diploma or GED

Experience:

A minimum of 2 years prior related experience with a strong customer-service focus

Knowledge, Skills and Abilities:

Knowledge of local community resources an asset
Proficient in MS Office programs including Excel, Word and Outlook
Knowledge of Yardi Property Management software an asset
Excellent keyboarding and data entry skills, mathematical aptitude as well as attention to detail and accuracy
Exceptional customer-service skills and effective in both verbal and written communication
Proven ability to work under pressure during periods of high volume
Knowledge of filing systems
Great attention to detail and excellent organizational skills

As Pacifica Housing works with vulnerable populations, We require all staff to successfully clear a Vulnerable Sectors Criminal Record Check run by the Ministry of Justice. Any offer of employment is contingent on the applicant providing proof of criminal record check prior to commencing employment.

Please note: While this position is posted externally concurrently, members within the collective bargaining unit will receive first consideration in the appointment.

Benefits

A mission driven and meaningful working environment
Competitive salary from a Certified Living Wage Employer
Minimum six (6) percent vacation accrual rate for all regular employees
Excellent benefits package for regular employees (includes extended health and dental, life insurance, and more)
Competitive BCGEU Pension Plan
Employee assistance program
Wellness time
Career development and internal advancement opportunities
Organization and individual training opportunities
Robust team building and staff social events
Dog friendly offices

Pacifica Housing advises all employees, contractors and volunteers of the risk of violence, injury and harm that is present in the execution of their duties. Pacifica Housing is committed to providing a safe and risk-free work place, however, we acknowledge the inherent risk in social housing and direct support work while in homes and in other support relationships.

Pacifica celebrates diversity and what makes you uniquely you. We welcome the unique contributions that you can bring in terms of your culture, ethnicity, race, sexual orientation, gender identity and expression, nation of origin, age, languages spoken, veteran's status, colour, religion, and diversability.

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More about this job

Responsibilities

The Front Desk Assistant serves as the primary point of contact at the main office, greeting visitors and providing support to residents and housing applicants. They also perform essential administrative duties, including file auditing, processing rental payments, and maintaining office records.

Requirements

Candidates must have a high school diploma or GED and a minimum of two years of related experience with a strong customer-service focus. Proficiency in MS Office programs and the ability to pass a Vulnerable Sectors Criminal Record Check are required.

Skills

Customer service
Reception
Administrative support
Data entry
Microsoft Office
Excel
Word
Outlook
Yardi Property Management
Mathematical aptitude
Attention to detail
Filing systems
Communication
Record keeping
File auditing

Benefits

Extended health
Dental
Life insurance
Pension plan
Employee assistance program
Wellness time
Career development
Training opportunities
Vacation accrual

Visa sponsorship

Not detected in the job text

Keywords

Front Desk
Reception
Administrative
Customer Service
Resident Services
Data Entry
Microsoft Office
Excel
Word
Outlook
Yardi
Property Management
File Auditing
Rental Payments
Record Keeping
Non-profit Housing
BCGEU
Vulnerable Sectors Check
Communication
Organization

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