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Added 6 days ago
Regulatory Records Coordinator
Ontario Energy Board
Toronto, ON
…enable innovation. We are committed to the economic and social development of Ontario and work every single day to deliver public value to Ontarians. We are a diverse, driven, transparent…
Added 6 days ago
TO
Manager, Recreation
Town of Saugeen Shores
Port Elgin, ON
- $120,745 to $137,210 CAD / year
- Full-time
Experience with operating and capital budgets, policy development, project management, service planning, and contract administration.
Added 6 days ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 6 days ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Additional specifications: Must have access to a vehicle for travel required as part of the position
Added 6 days ago
TG
Senior Guideway Civil Coordinator
Trillium Guideway Partners
Toronto, ON
- $90,000 to $120,000 CAD / year
- Full-time
Must possess a valid Ontario Driving license G or G2
Added 6 days ago
UO
Research Program Coordinator
University of Calgary
Calgary, AB
- Full-time
…School of Medicine invites applications for a Research Program Coordinator. This Full-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the…
Added 6 days ago
UO
Research Manager, Paediatrics
University of Calgary
Calgary, AB
- Full-time
5-7 years of research coordinator experience required · Must possess above-average interpersonal and communication skills
Added 6 days ago
NS
Account Coordinator, PR & Influencer
North Strategic
Toronto, ON
- Full-time
Ready to kickstart your PR & Influencer career in a big way? As an Account Coordinator at North Strategic, you’ll join a dynamic team that’s all about fresh ideas, creativity, and real…
Added 6 days ago
W
Supplier Quality Surveillance Coordinator
WSP
Calgary, AB
- Full-time
WSP is currently seeking an experienced Supplier Quality Surveillance (SQS) Coordinator to join our Supply Chain Management (SCM) team. Reporting to the Director of Supply Chain Management…
Added 6 days ago
Document Control Coordinator
PACT
ON · Mississauga, Ontario
This position is 5 days per week with core hours of work between approximately 8:00am–5:00pm with 1 hour lunch or as agreed upon with your manager
Added 6 days ago
D
Delivery coordinator, Project management
Desjardins
Levis, QC · Montreal, QC · Complexe Desjardins Montréal
- Full-time
As a project delivery manager, you help direct material, time, IT and human resources on cross-sector projects to meet objectives on time and on budget. You analyze project feasibility and…
Added 6 days ago
PG
Account Coordinator, PR & Influencer
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
Ready to kickstart your PR & Influencer career in a big way? As an Account Coordinator at North Strategic, you’ll join a dynamic team that’s all about fresh ideas, creativity, and real…
Added 6 days ago
Coordinator, Proposals
Aecon
Toronto, ON
…you will work closely with Estimators, Operations, Business Development, and other internal stakeholders to lead the development of high-quality, compliant, and competitive responses to our…
Added 6 days ago
TA
Account Manager (Commercial Division)
TG Appliance Group Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Negotiate and secure upgrade opportunities with each project
Added 6 days ago
K
Structural Steel Estimator / Project Coordinator
Kelly
ON · Lucan, ON
- Up to $120,000 CAD / year
- Full-time
Our client, a growing structural steel fabrication company, is seeking a Structural Steel Estimator / Project Coordinator to join their team.
Added 6 days ago
Project Coordinator (BSFI)
Capgemini
Toronto, ON
Seeking a onshore Project Coordinator to support a Data Analytics cloud migration program This role will coordinate across business users and technology teams manage meeting cadences and…
Added 6 days ago
C
Bilingual Communications Coordinator (*1 Year Contract*)
CAPREIT
Toronto, ON
- Other
Reporting to the Senior Manager, Strategic Resident Experience and Communications, the Bilingual Communications Coordinator will support a broad portfolio of strategic and operational…
Added 6 days ago
Health & Safety Coordinator
Pomerleau
Ottawa, ON
Jump right in from project start-up to assist with the development of construction
Added 6 days ago
MH
Finance Coordinator
MSCP Heat Management Solutions
Sherwood Park, AB
- Full-time
At MSCP, the Finance Coordinator operates within a collaborative and systemic environment aligned with the Company's organizational methodology. Success in this role comes from supporting…
Added 6 days ago
A
Gestionnaire / Coordonnateur(trice) de projets Mainframe
Astek
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Mode de travail : Hybride (2 jours par semaine au bureau) · Work Mode: Hybrid (2 days per week in office)
Added 6 days ago
MD
State Prog Admin Coordinator- Information Technology Solutions Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 6 days ago
NS
Account Coordinator, PR & Influencer
North Strategic
Toronto, ON
- Full-time
Ready to kickstart your PR & Influencer career in a big way? As an Account Coordinator at North Strategic, you’ll join a dynamic team that’s all about fresh ideas, creativity, and real…
Added 6 days ago
VF
Operations Coordinator
VTR Feeder Solutions Inc.
Grimsby, ON
- Full-time
Monday to Friday, 8.5-hour Day Shift; Employee must be on-site by 8:00am
Added 6 days ago
NA
Project Administrator/ Project Coordinator
North America Construction (1993) Ltd. - NAC Constructors Ltd.
Courtright, ON
- Full-time
NAC is currently seeking a Project Administrator or Project Coordinator for our St. Clair WWTP Expansion in Courtright, ON.
Added 6 days ago
IG
Project Coordinator / Estimator
Infinity Generation Services Inc.
Courtice, ON
- Full-time
…Ontario’s power generation sector. We are looking for a motivated Project Coordinator / Estimator to join our growing…

PACT

Document Control Coordinator

ON, Canada
Mississauga, ON, L4V 1A3, Canada

Apply on pact.bamboohr.com About employer

Applications open in a new tab.

Job details

Experience: 3–7 years of experience in document control or project administration on construction or infrastructure projects
Posting language: English
Posted: Nov 4, 2026

Original job description

PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major program of Pearson LIFT (Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canada’s largest airport for the future of air travel - including critical upgrades to airfield and infrastructure, greenhouse gas reduction initiatives, modernization of Terminals 1 and 3, and the creation of a world-class passenger experience.

The Document Controller is responsible for establishing, maintaining, and administering document management and control processes across the project lifecycle. This role ensures that all project documentation is accurate, current, secure, and compliant with contractual, regulatory, and airport-specific requirements, supporting effective communication and audit readiness throughout design and construction phases.

RESPONSIBILITIES

Establish and maintain the project document control system in accordance with PACT procedures
Ensure all project documents are correctly named, version-controlled, dated, classified, and archived
Manage the receipt, logging, distribution, and tracking of design deliverables, including drawings, specifications, and reports
Ensure drawings and documents are issued in accordance with approved transmittals and that superseded documents are archived
Coordinate with design teams to ensure compliance with airport standards, CAD/BIM requirements, and document numbering conventions
Log and track submittals, RFIs, technical queries, and responses, monitoring turnaround times and escalating overdue items as required
Enforce document access controls and manage distribution of sensitive or confidential information
Maintain records of revisions, changes, directives, early warnings, notices, and related correspondence
Issue meeting minutes, action registers, RAID logs, and decision logs, tracking actions to closure
Maintain correspondence registers and formal communication records
Control construction-phase documentation, including drawings, change notices, site instructions, inspection records, test results, and quality documentation
Support compliance, audit readiness, and internal or external reviews by ensuring documentation is complete, accurate, and traceable

WORK CONDITIONS

The position will be based at our offices in Mississauga, Ontario, with regular visits to the site offices as required. This position is 5 days per week with core hours of work between approximately 8:00am–5:00pm with 1 hour lunch or as agreed upon with your manager. All employees must complete a RAIC and Criminal background check.

DESIRED SKILLS, KNOWLEDGE, COMPETENCIES

Diploma or degree in Business Administration, Project Management, Engineering Technology, or a related discipline
3–7 years of experience in document control or project administration on construction or infrastructure projects
Strong understanding of document control processes across design and construction phases
Experience managing drawings, specifications, RFIs, submittals, and technical correspondence
Familiarity with CAD/BIM documentation standards and document numbering conventions
Strong attention to detail and ability to manage large volumes of documentation accurately
Experience enforcing document access controls and handling confidential information
Proficiency in document management systems and Microsoft Office applications
Strong organizational, communication, and coordination skills
Experience working in regulated or live operational environments (airport, transit, infrastructure) is considered an asset

PACT is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We are committed to providing an inclusive and barrier free candidate experience and work environment. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.

Apply on pact.bamboohr.com About employer

More about this job

Responsibilities

The Document Control Coordinator will establish and maintain project document management systems to ensure all documentation is accurate, secure, and compliant. They are responsible for logging, tracking, and distributing design deliverables, submittals, and construction-phase records throughout the project lifecycle.

Requirements

Candidates must possess a diploma or degree in a relevant discipline and 3–7 years of experience in document control within construction or infrastructure projects. Proficiency in document management systems, CAD/BIM standards, and strong organizational skills are required.

Skills

Document control
Project administration
Construction documentation
CAD
BIM
Version control
Submittal management
RFI tracking
Technical correspondence
Audit readiness
Microsoft Office
Regulatory compliance
Drawing management
Data classification
Organizational skills
Communication

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Project Management
Construction
Infrastructure
CAD
BIM
Submittals
RFI
Technical Queries
Audit Readiness
Version Control
Drawing Management
Compliance
Regulatory Requirements
Microsoft Office
RAID Logs
Decision Logs
Site Instructions
Quality Documentation
Business Administration
Engineering Technology

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Jobs in Canada

Regulatory Records Coordinator

Manager, Recreation

Clinical Research Coordinator - Nurse

Clinical Research Coordinator

Senior Guideway Civil Coordinator

Research Program Coordinator

Research Manager, Paediatrics

Account Coordinator, PR & Influencer

Supplier Quality Surveillance Coordinator