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Added 3 mins ago
LC
Community & Communications Coordinator
Lincoln Chamber of Commerce
Beamsville, ON
- Part-time
This is an exciting time to join our team. As our Community & Communications Coordinator, you’ll not only play a vital role in how we show up - you’ll also be introduced to an incredible…
Added 3 mins ago
T
Project Coordinator / Project Scheduler – Clinical Information Systems (CIS)
ThoughtStorm
Fredericton, NB
- Contract
Strong experience in Project Documentation, Meeting Coordination, SOP Development, Deliverable Tracking, and RAID Logs (Risks, Actions, Issues, and Dependencies).
Added 3 mins ago
IE
Office Coordinator
INK Entertainment Group
Toronto, ON
- Full-time
INK Entertainment is seeking an organized, proactive, and service-oriented Office Coordinator to support the day-to-day operations of our Head Office, in office 5 days a week in Yorkville.…
Added 3 mins ago
TS
Executive Coordinator
The Sutherland Group of Companies
Remote, Canada
- $60,000 to $70,000 CAD / year
- Full-time
- Remote
The Executive Coordinator provides executive, administrative, project, and business support to the Vice President, Operations and senior leadership team. This role is responsible for…
Added 18 mins ago
FC
Project Coordinator
FLINT Corp.
Sherwood Park, AB
- Full-time
FLINT is hiring a permanent, full-time Project Coordinator based out of Fort Saskatchewan, Alberta. In this role, you'll provide critical support to Project Managers and cross-functional…
Added 18 mins ago
B
Accessories Product Coordinator
BRP
Sherbrooke, QC
- Full-time
We are looking for an Accessories Product Coordinator to support the Global Accessory Product Strategy Team for Can-Am Side-by-Side Accessories. Under the responsibility of the Accessories…
Added 1 hour ago
CN
Digital Marketing & Content Coordinator
CULT NATION
Canada
- Full-time
…approximately 50 full-time employees spanning four complementary business units: Cult Nation (record label and artist management), Cult Studio (music production), Denim (video production),…
Added 1 hour ago
SP
Human Resources Coordinator-Lachine
Silgan Plastics
Quebec, QC
- Full-time
The HR Coordinator at Lachine assists with the day-to-day human resources and administrative duties associated with the Lachine and Montreal plants. The HR Coordinator manages the…
Added 1 hour ago
CC
Client Services Coordinator
Canadian Cancer Society
Montreal, QC
- Temporary
Job Title: Client Services Coordinator (on a Casual basis)
Added 1 hour ago
Distribution Coordinator - Contract
Brewers Retail Inc
Bolton, ON
…opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business. We work to…
Added 1 hour ago
E
QA Specialist
Entrust
Ottawa, ON · Canada - Ottawa
- Full-time
Entrust's values are a cornerstone of who we are, our future business growth and how our people grow through it. We model our values by demonstrating that Customer Trust Is Earned, moving…
Added 1 hour ago
NC
Shift Scheduling Specialist - 1 Year Term (Vancouver or Edmonton)
NAV CANADA
AB · Vancouver, BC
- Full-time
…requirements and any other non-coverage activity prioritized by the business all while respecting established and required timelines to complete the…
Added 1 hour ago
E
Quality Assurance Specialist
Entrust
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
Investigate, reproduce, document, and track defects with clear steps, logs, screenshots, expected results, actual results, severity, and business impact.
Added 1 hour ago
GR
Marketing Specialist
Goldbeck Recruiting
Surrey, BC
- Full-time
Our client is seeking a Marketing Coordinator to support its growing sales and marketing team. This role is responsible for coordinating national marketing initiatives, maintaining brand…
Added 1 hour ago
BC
QA/QC Coordinator, Electrical – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
QA/QC Coordinator, Electrical – Industrial WestThe greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels…
Added 1 hour ago
BC
QA/QC Coordinator, Civil – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
QA/QC Coordinator, Civil – Industrial WestThe greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution.…
Added 1 hour ago
BC
QA/QC Coordinator, Mechanical – Industrial West
Bird Construction
Calgary, AB · Edmonton, AB · Richmond, BC · Victoria, BC · Saskatoon, SK
- Full-time
QA/QC Coordinator, Mechanical – Industrial WestThe greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels…
Added 1 hour ago
Regulatory Records Coordinator
Ontario Energy Board
Toronto, ON
…enable innovation. We are committed to the economic and social development of Ontario and work every single day to deliver public value to Ontarians. We are a diverse, driven, transparent…
Added 2 hours ago
W
Warehouse QA Coordinator (Auditor)
Wesco
Edmonton, AB
- Full-time
When you join Wesco, you become part of a global leader in business-to-business distribution, logistics services and supply chain management solutions. With our best-in-class product and…
Added 2 hours ago
TO
Manager, Recreation
Town of Saugeen Shores
Port Elgin, ON
- $120,745 to $137,210 CAD / year
- Full-time
…divisional and annual strategic plans, monitor progress towards business plans, prepare and deliver reports, and facilitate annual goal setting and performance reviews for…
Added 2 hours ago
A
Deal Desk Specialist
Assent
Ottawa, ON
- $70,000 to $75,000 CAD / year
- Full-time
…as a trusted advisor to our global Account Executives (New Business and Customer Expansion) and Account Managers (Renewals and Renewals with Expansion). You’ll own the full arc of…
Added 2 hours ago
A
Deal Desk Coordinator
Assent
Ottawa, ON
- $50,000 to $55,000 CAD / year
- Full-time
Assent empowers manufacturers and distributors with the intelligence to build sustainable products, meet global compliance requirements and drive better business outcomes.
Added 2 hours ago
Appointment Coordinator (Genesis South Edmonton)
Go Auto
Edmonton, AB
We’re looking for an Appointment Coordinator who thrives in a fast-paced, customer-focused environment and is interested in growing into a future Service Advisor role. This position is…
Added 2 hours ago
L
E-commerce coordinator / Coordonnateur(trice) de commerce en ligne
Leviton
Pointe-Claire, QC
- Full-time
Reporting to the eBusiness Specialist, the Content Coordinator eBusiness supports the day-to-day operations of Leviton's digital B2C platforms. This role is responsible for coordinating…
Added 2 hours ago
CB
Customer Experience & Sales Coordinator
Comedy Bar
Toronto, ON
- $60,000 CAD / year
- Full-time
This hybrid role combines customer experience, ticketing administration, and business development. The successful candidate will be responsible for providing excellent service to Comedy Bar…

PACT

Document Control Coordinator

ON, Canada
Mississauga, ON, L4V 1A3, Canada

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Job details

Experience: 3–7 years of experience in document control or project administration on construction or infrastructure projects
Posting language: English
Posted: Nov 4, 2026

Original job description

PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major program of Pearson LIFT (Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canada’s largest airport for the future of air travel - including critical upgrades to airfield and infrastructure, greenhouse gas reduction initiatives, modernization of Terminals 1 and 3, and the creation of a world-class passenger experience.

The Document Controller is responsible for establishing, maintaining, and administering document management and control processes across the project lifecycle. This role ensures that all project documentation is accurate, current, secure, and compliant with contractual, regulatory, and airport-specific requirements, supporting effective communication and audit readiness throughout design and construction phases.

RESPONSIBILITIES

Establish and maintain the project document control system in accordance with PACT procedures
Ensure all project documents are correctly named, version-controlled, dated, classified, and archived
Manage the receipt, logging, distribution, and tracking of design deliverables, including drawings, specifications, and reports
Ensure drawings and documents are issued in accordance with approved transmittals and that superseded documents are archived
Coordinate with design teams to ensure compliance with airport standards, CAD/BIM requirements, and document numbering conventions
Log and track submittals, RFIs, technical queries, and responses, monitoring turnaround times and escalating overdue items as required
Enforce document access controls and manage distribution of sensitive or confidential information
Maintain records of revisions, changes, directives, early warnings, notices, and related correspondence
Issue meeting minutes, action registers, RAID logs, and decision logs, tracking actions to closure
Maintain correspondence registers and formal communication records
Control construction-phase documentation, including drawings, change notices, site instructions, inspection records, test results, and quality documentation
Support compliance, audit readiness, and internal or external reviews by ensuring documentation is complete, accurate, and traceable

WORK CONDITIONS

The position will be based at our offices in Mississauga, Ontario, with regular visits to the site offices as required. This position is 5 days per week with core hours of work between approximately 8:00am–5:00pm with 1 hour lunch or as agreed upon with your manager. All employees must complete a RAIC and Criminal background check.

DESIRED SKILLS, KNOWLEDGE, COMPETENCIES

Diploma or degree in Business Administration, Project Management, Engineering Technology, or a related discipline
3–7 years of experience in document control or project administration on construction or infrastructure projects
Strong understanding of document control processes across design and construction phases
Experience managing drawings, specifications, RFIs, submittals, and technical correspondence
Familiarity with CAD/BIM documentation standards and document numbering conventions
Strong attention to detail and ability to manage large volumes of documentation accurately
Experience enforcing document access controls and handling confidential information
Proficiency in document management systems and Microsoft Office applications
Strong organizational, communication, and coordination skills
Experience working in regulated or live operational environments (airport, transit, infrastructure) is considered an asset

PACT is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We are committed to providing an inclusive and barrier free candidate experience and work environment. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.

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More about this job

Responsibilities

The Document Control Coordinator will establish and maintain project document management systems to ensure all documentation is accurate, secure, and compliant. They are responsible for logging, tracking, and distributing design deliverables, submittals, and construction-phase records throughout the project lifecycle.

Requirements

Candidates must possess a diploma or degree in a relevant discipline and 3–7 years of experience in document control within construction or infrastructure projects. Proficiency in document management systems, CAD/BIM standards, and strong organizational skills are required.

Skills

Document control
Project administration
Construction documentation
CAD
BIM
Version control
Submittal management
RFI tracking
Technical correspondence
Audit readiness
Microsoft Office
Regulatory compliance
Drawing management
Data classification
Organizational skills
Communication

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Project Management
Construction
Infrastructure
CAD
BIM
Submittals
RFI
Technical Queries
Audit Readiness
Version Control
Drawing Management
Compliance
Regulatory Requirements
Microsoft Office
RAID Logs
Decision Logs
Site Instructions
Quality Documentation
Business Administration
Engineering Technology

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