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Added 14 mins ago
MR
Lifeguard II
Mount Royal University
Calgary, AB
- Full-time
A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Last Name], [Requisition Number].pdf (ex. Smith, Coordinator,…
Added 45 mins ago
R
Property Coordinator
Royop
Sherwood Park, AB
- Full-time
Reporting to the General Manager, the Property Coordinator provides administrative, operational, agreement, reporting, and reception support for Sherwood Park Mall and Royop’s property…
Added 1 hour ago
EC
Office Administrator
EPro Consultants Ltd.
Abbotsford, BC
- Full-time
Relevant experience in an administrative or office coordinator role, ideally in a professional services or engineering environment.
Added 1 hour ago
CF 18 AME (M) Level D
L3Harris Technologies
Cold Lake, AB
…the leading Canadian providers of aircraft engineering, fleet management, and aircraft maintenance to government departments and agencies. Our current projects include the maintenance and…
Added 1 hour ago
Coordinator, Student Services - UGH - FT Support
Humber College
Toronto, ON
About the Student Services Coordinator Role: Under the direction of the Manager, Transitions & Engagement, the Student Services Coordinator is responsible for the implementation and…
Added 1 hour ago
Bilingual Wish Discovery Coordinator (12-month contract)/Coordonnateur.trice, exploration des rêves (contrat 12 mois)
Make-A-Wish Canada / Rêves d'enfants Canada
Montreal, QC
Added 1 hour ago
Bilingual Wish Discovery Coordinator (12-month contract)
Make-A-Wish Canada / Rêves d'enfants Canada
Montreal, QC
We are looking for a Bilingual Wish Discovery Coordinator to join our team at Make-A-Wish Canada. Reporting to the regional Director, Mission, this position is responsible for conducting…
Added 1 hour ago
Executive Support & Workplace Experience Coordinator | Coordonnateur·trice – Soutien exécutif et expérience au travail
Alveole
Montreal, QC
Taking on certain business administration projects, often compliance-related (insurance renewals, corporate applications, document consolidation, etc).
Added 1 hour ago
UO
Athletics Development & Alumni Coordinator
University of Alberta
Edmonton, AB
- Full-time
…fundraising initiatives to achieve this end. The Development Coordinator, Athletics will lead and be accountable for developing, managing and executing key strategic fundraising and alumni…
Added 1 hour ago
RG
Project Coordinator
Roni Group
Vaughan, ON
- $55,000 to $65,000 CAD / year
- Full-time
We are seeking a detail-oriented and highly organized Project Coordinator to join our civil construction team. The ideal candidate will play a vital role in supporting production of project…
Added 1 hour ago
N
Customer Success Technical Coordinator - Bilingual (FR/EN)
Numeris
Canada
- Full-time
The Bilingual Customer Success Technical Coordinator is a versatile member of the Customer Success team, providing day-to-day technical support, recurring reporting and data support, and…
Added 2 hours ago
TH
Clinical Research Project Coordinator
The Hospital for Sick Children
Toronto, ON
- Full-time
Support participating sites as the coordinating centre, including start-up activities, site training, document management, query resolution and communication.
Added 2 hours ago
GL
Sales Coordinator
Groupe Lemur, Inc
Montreal, QC
- Full-time
Maintenir, vérifier et mettre à jour le document maître des achats (Buy Doc) afin d'en assurer l'exactitude en temps réel.
Added 2 hours ago
F
Customer Success Coordinator
Fundica
Montreal, QC
- Full-time
…early-career professional to join our team as a Customer Success Coordinator. You will be responsible for understanding our clients' needs, managing their onboarding and training, and…
Added 2 hours ago
DA
Program Coordinator – Pharmaceutical Marketing
Data Ad
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
We're looking for a proactive, organized, and client-focused Program Coordinator to help manage the delivery of our pharmaceutical marketing programs.
Added 2 hours ago
AC
Project Coordinator
Axxcelus Capital Advisory
Calgary, AB
- Full-time
Maintain the firm’s document management system so the team can find the current version of any file.
Added 2 hours ago
T
Front Desk & Office Coordinator
Townline
Vancouver, BC
- Full-time
Townline is looking for a friendly, capable and highly organized Front Desk & Office Coordinator. Reporting to the Senior Generalist, People & Culture, you will manage the front desk and…
Added 2 hours ago
Operations Coordinator, Innovation Enablement & Philanthropy (6 Month Contract)
Nicola Wealth
Vancouver, BC
…including meeting and communications coordination, action tracking, document preparation, information management, and stakeholder engagement…
Added 3 hours ago
IE
Office Coordinator
INK Entertainment Group
Toronto, ON
- Full-time
INK Entertainment is seeking an organized, proactive, and service-oriented Office Coordinator to support the day-to-day operations of our Head Office, in office 5 days a week in Yorkville.…
Added 3 hours ago
TS
Executive Coordinator
The Sutherland Group of Companies
Remote, Canada
- $60,000 to $70,000 CAD / year
- Full-time
- Remote
The Executive Coordinator provides executive, administrative, project, and business support to the Vice President, Operations and senior leadership team. This role is responsible for…
Added 3 hours ago
N
Payroll and Benefits Coordinator
Nabors
NL · St John'S, NL
- Full-time
Responsible for working with operations management to proactively document irregular payroll costs including but not limited to overtime and overpayment
Added 4 hours ago
SP
Human Resources Coordinator-Lachine
Silgan Plastics
Quebec, QC
- Full-time
The HR Coordinator at Lachine assists with the day-to-day human resources and administrative duties associated with the Lachine and Montreal plants. The HR Coordinator manages the…
Added 4 hours ago
E
QA Specialist
Entrust
Ottawa, ON · Canada - Ottawa
- Full-time
…of a cross-functional engineering team to plan, execute, and document testing across web applications, APIs, integrations, cloud and on-premises deployments, and complex customer workflows.…
Added 4 hours ago
S
Intern, Project Coordinator (8 Months)
Seaspan
North Vancouver, BC
- Full-time
The Intern, Project Coordinator will work within the IT Project Resource Centre (PRC) to provide foundational support for the Planning and Portfolio Sr. Manager and Project Managers. This…
Added 4 hours ago
Student Behavior Support & Extra - Curricular Coordinator (Thrive Elementary School)
Thrive Elementary School
Edmonton, AB
Under the direction of the Principal, the Student Behaviour Support & Extra - Curricular Coordinator provides leadership for Thrive Elementary's Thrive Time program while supporting the…

PACT

Document Control Coordinator

ON, Canada
Mississauga, ON, L4V 1A3, Canada

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Job details

Experience: 3–7 years of experience in document control or project administration on construction or infrastructure projects
Posting language: English
Posted: Nov 4, 2026

Original job description

PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major program of Pearson LIFT (Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canada’s largest airport for the future of air travel - including critical upgrades to airfield and infrastructure, greenhouse gas reduction initiatives, modernization of Terminals 1 and 3, and the creation of a world-class passenger experience.

The Document Controller is responsible for establishing, maintaining, and administering document management and control processes across the project lifecycle. This role ensures that all project documentation is accurate, current, secure, and compliant with contractual, regulatory, and airport-specific requirements, supporting effective communication and audit readiness throughout design and construction phases.

RESPONSIBILITIES

Establish and maintain the project document control system in accordance with PACT procedures
Ensure all project documents are correctly named, version-controlled, dated, classified, and archived
Manage the receipt, logging, distribution, and tracking of design deliverables, including drawings, specifications, and reports
Ensure drawings and documents are issued in accordance with approved transmittals and that superseded documents are archived
Coordinate with design teams to ensure compliance with airport standards, CAD/BIM requirements, and document numbering conventions
Log and track submittals, RFIs, technical queries, and responses, monitoring turnaround times and escalating overdue items as required
Enforce document access controls and manage distribution of sensitive or confidential information
Maintain records of revisions, changes, directives, early warnings, notices, and related correspondence
Issue meeting minutes, action registers, RAID logs, and decision logs, tracking actions to closure
Maintain correspondence registers and formal communication records
Control construction-phase documentation, including drawings, change notices, site instructions, inspection records, test results, and quality documentation
Support compliance, audit readiness, and internal or external reviews by ensuring documentation is complete, accurate, and traceable

WORK CONDITIONS

The position will be based at our offices in Mississauga, Ontario, with regular visits to the site offices as required. This position is 5 days per week with core hours of work between approximately 8:00am–5:00pm with 1 hour lunch or as agreed upon with your manager. All employees must complete a RAIC and Criminal background check.

DESIRED SKILLS, KNOWLEDGE, COMPETENCIES

Diploma or degree in Business Administration, Project Management, Engineering Technology, or a related discipline
3–7 years of experience in document control or project administration on construction or infrastructure projects
Strong understanding of document control processes across design and construction phases
Experience managing drawings, specifications, RFIs, submittals, and technical correspondence
Familiarity with CAD/BIM documentation standards and document numbering conventions
Strong attention to detail and ability to manage large volumes of documentation accurately
Experience enforcing document access controls and handling confidential information
Proficiency in document management systems and Microsoft Office applications
Strong organizational, communication, and coordination skills
Experience working in regulated or live operational environments (airport, transit, infrastructure) is considered an asset

PACT is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We are committed to providing an inclusive and barrier free candidate experience and work environment. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.

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More about this job

Responsibilities

The Document Control Coordinator will establish and maintain project document management systems to ensure all documentation is accurate, secure, and compliant. They are responsible for logging, tracking, and distributing design deliverables, submittals, and construction-phase records throughout the project lifecycle.

Requirements

Candidates must possess a diploma or degree in a relevant discipline and 3–7 years of experience in document control within construction or infrastructure projects. Proficiency in document management systems, CAD/BIM standards, and strong organizational skills are required.

Skills

Document control
Project administration
Construction documentation
CAD
BIM
Version control
Submittal management
RFI tracking
Technical correspondence
Audit readiness
Microsoft Office
Regulatory compliance
Drawing management
Data classification
Organizational skills
Communication

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Project Management
Construction
Infrastructure
CAD
BIM
Submittals
RFI
Technical Queries
Audit Readiness
Version Control
Drawing Management
Compliance
Regulatory Requirements
Microsoft Office
RAID Logs
Decision Logs
Site Instructions
Quality Documentation
Business Administration
Engineering Technology

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