Office administrator / estimator
- Montréal, QC, Canada
$60,000 to $72,000 CAD / year · Full-time
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Job details
- Pay
- $60,000 to $72,000 CAD / year
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Key Responsibilities
- Prepare and send invoices, track accounts receivable, and follow up on outstanding payments.
- Enter transactions, reconcile accounts, and generate financial reports using QuickBooks.
- Assist with estimating by reading and interpreting construction drawings and specifications.
- Prepare material take-offs and support project bids and proposals.
- Maintain organized project files, purchase orders, and job costing records.
- Support scheduling, document control, and communication between field and office teams.
- Prepare and issue quotes, invoices, and reports accurately and on time.
- Assist management with tracking project budgets, progress, and client correspondence.
- Provide general administrative support as needed to ensure smooth daily operations.
Qualifications
- Experience: 2+ years in a similar office or estimating role within a construction, electrical, or cabling company.
- Software Skills: Proficient with QuickBooks, Microsoft Office (Excel, Word, Outlook).
- Technical Skills: Ability to read and understand construction drawings, plans, and specifications.
- Organization: Strong attention to detail and time management in a fast-paced environment.
- Communication: Excellent written and verbal communication skills in English & French.
- Assets: worked in a construction office
More about this job
Responsibilities
The office administrator and estimator at Pai Security will issue invoices, track payments, and keep the books in QuickBooks. They will also read construction drawings, prepare material take-offs, and keep project files and communication organized.
Requirements
Pai Security needs candidates with 2+ years in a similar office or estimating role within construction, electrical, or cabling. They must be proficient in QuickBooks and Microsoft Office, able to read construction drawings, and fluent in English and French.
Skills
- QuickBooks
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Construction drawing interpretation
- Material take-off
- Cost estimating
- Accounts receivable
- Invoicing
- Bookkeeping
- Account reconciliation
- Financial reporting
- Job costing
- Purchase order management
- Bid and proposal support
- Document control
- Project scheduling support
- Budget tracking
- Time management
- Attention to detail
- Written communication in English and French
- Verbal communication in English and French
Categories
- Finance & Accounting
- Administrative
- Construction
- Security & Safety
Keywords
- QuickBooks
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- construction estimating
- material take-off
- construction drawings
- accounts receivable
- bookkeeping
- job costing
- bid preparation
- project administration
- bilingual English French
- office administration
- electrical contracting
- cabling
- security systems
- document control
Seniority
Mid level
Tools
- QuickBooks
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
Languages
- English
- French