Contracts Administrator

Toronto, ON, Canada

Salary Range: $67,000 - $87,000 DOE · Full-time

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Job details

Pay: Salary Range: $67,000 - $87,000 DOE
Job type: Full-time
Apply by: Apr 19, 2027
Experience: 3+ years of demonstrated experience with construction contracts
Posting language: English
Posted: Oct 21, 2026

Original job description

Job Summary: Contracts Administrator is responsible for preparing, reviewing, and negotiating construction‑related contracts, subcontracts, and agreements in coordination with legal and project teams. This role ensures compliance with federal, state, and local regulations, manages the full contract lifecycle through a contract management system, and assesses contractual risks to recommend effective mitigation strategies. The position partners closely with project managers and business units to support contract interpretation, ensure compliance throughout project execution, and maintain accurate contract documentation for audit and reporting purposes.

Responsibilities:

Prepare, review, and negotiate construction contracts, subcontracts, and related agreements in coordination with legal and project teams
Ensure contracts comply with federal, state, and local regulations (e.g., lien laws, prevailing wage requirements, indemnification statutes)
Manage the contract lifecycle using the contract management system, including tracking approvals, modifications, and renewals
Analyze contractual obligations, risk allocation, and recommend solutions
Collaborate with project managers, business units, and divisions to align contract terms with project goals
Support teams in interpreting contract requirements and ensuring compliance throughout project execution
Identify and assess potential risks in contracts and develop strategies to mitigate exposure
Monitor and stay current on construction laws, regulations, and best practices, including prompt payment statutes and lien rights
Ensure all contract-related documents are properly executed and stored in accordance with company policies
Maintain accurate records of contracts, amendments, and correspondence for audit and reporting purposes

Required Qualifications:

Bachelor’s degree in any field of study
3+ years of demonstrated experience with construction contracts
Knowledge of contract negotiation, procurement, and purchasing systems
Knowledge of Contract Management Systems
Knowledge of Adobe Professional
Excellent customer service, strong communication skills, both written and verbal, ability to muti-task and strong decision-making skills
Self-starter who takes responsibility and achieves results
Proficient in using MS Office Suite

Preferred Qualifications:

Master’s degree in any field of study
5+ years of demonstrated experience with construction contracts
Proficient in contract negotiation, procurement, and purchasing systems
Proficient in utilizing Contract Management Systems
Proficient in Adobe Professional
Ability to work effectively, meet deadlines, and shift priorities appropriately in a fast paced, dynamic work environment with great attention to detail
Proven ability to earn trust of peer and stakeholders to drive results
Understanding of contracting and procurement terminology, measures, concepts, principles and strategies

Physical Demands:
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Salary Range: $67,000 - $87,000 DOE

Vacancy Status: This posting is for a current and existing vacancy

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More about this job

Responsibilities

Prepare, review, and negotiate construction contracts and related agreements, ensuring compliance with applicable laws and managing approvals, amendments, renewals, and documentation. Partner with legal teams, project managers, and business units to interpret contract requirements, assess and mitigate risks, and maintain accurate records for audits and reporting.

Requirements

A bachelor’s degree in any field and at least three years of experience with construction contracts are required, along with knowledge of contract negotiation, procurement and purchasing systems, contract management systems, Adobe Professional, and Microsoft Office. Strong communication, customer service, multitasking, decision-making, and self-management skills are required; a master’s degree and five or more years of relevant experience are preferred.

Skills

Contract Preparation
Contract Review
Contract Negotiation
Contract Lifecycle Management
Contract Management Systems
Contract Risk Assessment
Risk Mitigation
Regulatory Compliance
Procurement
Purchasing Systems
Contract Interpretation
Adobe Professional
Microsoft Office Suite
Communication
Decision-Making

Visa sponsorship

Not detected in the job text

Keywords

Construction Contracts
Subcontracts
Contract Administration
Contract Negotiation
Contract Lifecycle
Contract Management System
Contractual Risk
Risk Mitigation
Federal Regulations
State Regulations
Local Regulations
Lien Laws
Lien Rights
Prevailing Wage Requirements
Indemnification Statutes
Prompt Payment Statutes
Procurement
Purchasing Systems
Contract Amendments
Contract Renewals
Contract Compliance
Contract Interpretation
Adobe Professional
Microsoft Office Suite
Audit Documentation
Construction Law

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