Subcontract Administrator

BC, Canada
British Columbia, Canada, Canada

Salary Range: $75,000 - $85,000 DOE · Full-time

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Job details

Pay: Salary Range: $75,000 - $85,000 DOE
Job type: Full-time
Apply by: Apr 20, 2027
Experience: At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance
Posting language: English
Posted: Oct 22, 2026

Original job description

Job Summary: Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as a liaison between subcontractors and project teams while ensuring accurate records, timely processing, and audit readiness.

Responsibilities:

Coordinate and manage the Subcontractor pre-qualification process
Administer and distribute Master Agreements for Subcontractors
Review Agreement modifications providing advice and interpretation to Ops team
Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases
Issue Work Authorizations & Change Orders
Review and process Subcontractor monthly invoices
Review of Contracts for Subcontractor
Assist Subcontractors & Bosch PM’s with contract or status inquiries
Support month-end and year-end close activities
Monitor timely submission of Certified Payroll & OCIP as related to compliance
Maintain compliant audit files and support internal and external audit requests
Maintain current knowledge of relevant subcontract procedures and practices
Special projects as assigned
Other duties as assigned

Required Qualifications:

At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance
Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases
Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests
Demonstrated ability to work under pressure, multi-task, and meet deadlines
Strong organizational and time-management skills to coordinate the Subcontractor pre-qualification process and manage compliance activities
Customer service-focused mindset to assist Subcontractors and internal teams with inquiries
Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders
Construction projects accounting experience

Preferred Qualifications:

Bachelor’s Degree in Business Administration, Contract Management, or a related field
At least 5 years of experience in a construction environment, specifically in insurance, contract management, or compliance
Experience with Certified Payroll and Owner-Controlled Insurance Programs (OCIP)
Knowledge of subcontractor procedures, practices, and compliance standards
Familiarity with month-end and year-end close activities in a contract or compliance environment
Previous experience managing and interpreting Master Agreements or agreement modifications
Experience supporting special projects related to contract or compliance management
Experience with Microsoft D365

Physical Demands:
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Salary Range: $75,000 - $85,000 DOE

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More about this job

Responsibilities

Coordinate subcontractor onboarding and pre-qualification, administer agreements and work authorizations, and review invoices and contract changes. Manage compliance documentation, maintain audit-ready records, support close activities and audits, and respond to subcontractor and project team inquiries.

Requirements

Requires at least three years of construction experience in insurance, contract management, or compliance, along with construction project accounting experience and proficiency in Microsoft Office. Candidates should have strong document analysis, organization, communication, customer service, and deadline-management skills; a related bachelor's degree and five or more years of experience are preferred.

Skills

Subcontract Administration
Contract Management
Compliance Management
Subcontractor Onboarding
Pre-qualification
Agreement Interpretation
Insurance Documentation
Invoice Processing
Change Order Administration
Certified Payroll Compliance
Audit File Management
Construction Project Accounting
Microsoft Office
Microsoft D365
Communication
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Subcontract Administration
Subcontractor Onboarding
Pre-qualification
Master Agreements
Agreement Modifications
Work Authorizations
Change Orders
Contract Management
Compliance Management
Contractor Licenses
Certificates Of Insurance
Insurance Endorsements
Lien Releases
Subcontractor Invoices
Certified Payroll
Owner-Controlled Insurance Program (OCIP)
Audit Readiness
Month-end Close
Year-end Close
Construction Project Accounting
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft D365

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