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Added 16 hours ago
DC
ESTIMATOR
D. Crupi & Sons Limited
Toronto, ON · Scarborough, ON
- Full-time
Job administration for projects awarded to the Crupi Group which were estimated by the incumbent, including: bonding, insurance, construction schedules, permits, subcontract agreements,…
Added 2 days ago
E
Accounts Payable Supervisor
EllisDon
Edmonton, AB · Fort Saskatchewan, AB
- Full-time
Verifying payable subcontract values versus subcontract administration records
Added 2 days ago
GT
Procurement Specialist
GeoSpectrum Technologies, Inc
Dartmouth, NS
- Full-time
Procurement and Subcontract Administration: Maintain accurate, up-to-date records of procurement and subcontracting activities including amendments, correspondence, request for information,…
Added 2 days ago
G
Project Engineer
Ganotec
Toronto, ON
- Full-time
Added 2 days ago
BG
Senior Project Manager
Brandt Group of Companies
Regina, SK
- Full-time
Understand and administer contracts, subcontract agreements, and purchase orders
Added 2 days ago
G
Project Engineer
Ganotec
Clarington, ON
- Full-time
Added 2 days ago
IC
Construction Estimating & Tender Coordinator
Iris Construction Management Inc.
Winnipeg, MB
- $45,000 to $58,000 CAD / year
- Full-time
…primary focus is preconstruction and bidding, with contract administration support as projects move into…
Added 2 days ago
B&
Mechanical Project Coordinator - Commercial Department
Black & McDonald Limited
Moncton, NB
- $55,000 to $65,000 CAD / year
- Full-time
Assist with subcontract administration and material / equipment procurement and deliveries
Added 2 days ago
F
Administrateur(trice) de contrats de Sous-traitance / Subcontract Administrator
FlatironDragados
Quebec, QC · Greater Quebec City Metropolitan Area
- Full-time
Are you a detail-oriented professional with a knack for navigating complex contractual landscapes? As a Subcontract Administrator , you will be primarily responsible for coordinating the…
Added 2 days ago
PT
Subcontract Administrator
Paladin Technologies
BC · British Columbia, Canada
- Full-time
Job Summary: Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as…
Added 3 days ago
BB
Subcontract Administrator
Bosch Building Technologies North America
BC · British Columbia, Canada
- Full-time
Job Summary: Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as…
Added 3 days ago
EI
Director, Change & Claims Management
Egis in Canada
Toronto, ON
- $175,000 to $195,000 CAD / year
- Full-time
Depending on project requirements, the role may also provide leadership and oversight in contract administration, commercial management, subcontract management, and dispute resolution. The…
Added 3 days ago
EI
Senior Electrical Engineer
EBC Inc.
Campbell River, BC
- Full-time
Comfortable transitioning between technical engineering, field support, subcontract administration and coordination.
Added 3 days ago
B&
Mechanical Project Coordinator - Commercial Department
Black & McDonald Limited
Moncton, NB
- Full-time
Assist with subcontract administration and material / equipment procurement and deliveries
Added 3 days ago
SP
Subcontracts Coordinator
Seymour Pacific Developments
Campbell River, BC
- Full-time
Experience in construction procurement, subcontract administration, estimating, project coordination, or a related construction role; multi-family residential and wood-frame construction…
Added 3 days ago
BB
Subcontract Administrator
Bosch Building Technologies
Vancouver, BC
- $75,000 to $85,000 CAD / year
- Full-time
Job Summary: Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as…
Added 3 days ago
SP
Subcontracts Coordinator
SEYMOUR PACIFIC DEVELOPMENTS LTD.
Campbell River, BC
- Full-time
Experience in construction procurement, subcontract administration, estimating, project coordination, or a related construction role; multi-family residential and wood-frame construction…
Added 3 days ago
HP
Project Coordinator
Henderson Projects
Vancouver, BC
- Full-time
…Project Managers and Site Superintendents to ensure project plan administration supports the execution of field operations. The Project Coordinator will be responsible for all aspects of…
Added 3 days ago
MC
Senior Project Coordinator
Matheson Constructors
Sudbury, ON
- $80,000 to $110,000 CAD / year
- Full-time
…Manager, this role is responsible for assisting with project administration, cost control, scheduling, quality management, safety compliance, and overall project…
Added 3 days ago
EG
Director, Change & Claims Management
Egis Group
Toronto, ON
- $175,000 to $195,000 CAD / year
- Full-time
Depending on project requirements, the role may also provide leadership and oversight in contract administration, commercial management, subcontract management, and dispute resolution. The…
Added 4 days ago
SR
Procurement Specialist
Stellar Recruitment Inc.
North Vancouver, BC
- Contract
Manage subcontract administration post-award, including change management related to cost, scope, and schedule.
Added 4 days ago
Subcontracts Coordinator
Acciona
ON · CAN - Ontario Line North
The Subcontract Coordinator is responsible for managing all contractual aspects of a rail construction project, ensuring compliance with contract terms, applicable legislation and project…
Added 4 days ago
D
Director, Project Procurement
Davie
Levis, QC
- Full-time
…delivery, the role requires advanced commercial, contracting, subcontract management and execution…
Added 4 days ago
Buyer
Aecon
Hamilton, ON
Reporting to the Senior Manager, Procurement and Subcontract, the Buyer will support the Hamilton HLRT project. The Buyer will be responsible for supporting all phases of procurement and…
Added 4 days ago
BR
Contract Administrator
B.E.S.T. Recruiting Consultants Ltd.
Richmond Hill, ON
- $60,000 to $75,000 CAD / year
- Full-time
…and its subcontractors and suppliers as well as maintaining subcontract and extra pricing to support the Contracts…

Paladin Technologies

Subcontract Administrator

BC, Canada
British Columbia, Canada, Canada

Salary Range: $75,000 - $85,000 DOE · Full-time

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Job details

Pay: Salary Range: $75,000 - $85,000 DOE
Job type: Full-time
Apply by: Apr 20, 2027
Experience: At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance
Posting language: English
Posted: Oct 22, 2026

Original job description

Job Summary: Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as a liaison between subcontractors and project teams while ensuring accurate records, timely processing, and audit readiness.

Responsibilities:

Coordinate and manage the Subcontractor pre-qualification process
Administer and distribute Master Agreements for Subcontractors
Review Agreement modifications providing advice and interpretation to Ops team
Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases
Issue Work Authorizations & Change Orders
Review and process Subcontractor monthly invoices
Review of Contracts for Subcontractor
Assist Subcontractors & Bosch PM’s with contract or status inquiries
Support month-end and year-end close activities
Monitor timely submission of Certified Payroll & OCIP as related to compliance
Maintain compliant audit files and support internal and external audit requests
Maintain current knowledge of relevant subcontract procedures and practices
Special projects as assigned
Other duties as assigned

Required Qualifications:

At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance
Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases
Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests
Demonstrated ability to work under pressure, multi-task, and meet deadlines
Strong organizational and time-management skills to coordinate the Subcontractor pre-qualification process and manage compliance activities
Customer service-focused mindset to assist Subcontractors and internal teams with inquiries
Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders
Construction projects accounting experience

Preferred Qualifications:

Bachelor’s Degree in Business Administration, Contract Management, or a related field
At least 5 years of experience in a construction environment, specifically in insurance, contract management, or compliance
Experience with Certified Payroll and Owner-Controlled Insurance Programs (OCIP)
Knowledge of subcontractor procedures, practices, and compliance standards
Familiarity with month-end and year-end close activities in a contract or compliance environment
Previous experience managing and interpreting Master Agreements or agreement modifications
Experience supporting special projects related to contract or compliance management
Experience with Microsoft D365

Physical Demands:
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Salary Range: $75,000 - $85,000 DOE

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More about this job

Responsibilities

Coordinate subcontractor onboarding and pre-qualification, administer agreements and work authorizations, and review invoices and contract changes. Manage compliance documentation, maintain audit-ready records, support close activities and audits, and respond to subcontractor and project team inquiries.

Requirements

Requires at least three years of construction experience in insurance, contract management, or compliance, along with construction project accounting experience and proficiency in Microsoft Office. Candidates should have strong document analysis, organization, communication, customer service, and deadline-management skills; a related bachelor's degree and five or more years of experience are preferred.

Skills

Subcontract Administration
Contract Management
Compliance Management
Subcontractor Onboarding
Pre-qualification
Agreement Interpretation
Insurance Documentation
Invoice Processing
Change Order Administration
Certified Payroll Compliance
Audit File Management
Construction Project Accounting
Microsoft Office
Microsoft D365
Communication
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Subcontract Administration
Subcontractor Onboarding
Pre-qualification
Master Agreements
Agreement Modifications
Work Authorizations
Change Orders
Contract Management
Compliance Management
Contractor Licenses
Certificates Of Insurance
Insurance Endorsements
Lien Releases
Subcontractor Invoices
Certified Payroll
Owner-Controlled Insurance Program (OCIP)
Audit Readiness
Month-end Close
Year-end Close
Construction Project Accounting
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft D365

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