Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 3, 2026

Hiring at a glance

View jobs

Open jobs: 4,350
Employers: 2,035

Advertised starting pay

Average starting payCAD / year: $72,578Across 304 listings
Average starting payCAD / hour: $26.94Across 157 listings
Average starting payUSD / hour: $17.99Across 11 listings
Average starting payUSD / year: $85,227Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 15%672 listings
On-site: 83%3,602 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (220), HealthCareersInSask.ca (50), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 19 days ago
CU
Administrative Assistant, Dean Science
Concordia University of Edmonton
Edmonton, AB
- Full-time
Added 19 days ago
CU
Administrative Assistant
Calvin University
Grand Rapids, MB
- Full-time
…and for the school dean, assures efficient operation of the office, represents the departments and school in a professional manner, and promotes cross-departmental…
Added 26 days ago
RJ
Administrative Assistant (Evergreen)
Raymond James Ltd.
Vancouver, BC
- Full-time
Added 4 months ago
GW
JaneApp-Experienced Wellness Office Assistant
Gilmore Wellness Clinic
Front of Yonge, ON
- Internship
Gilmore Wellness Clinic is seeking a highly organized, patient-focused Wellness Office Assistant with mandatory JaneApp experience to join our growing team. This is an excellent opportunity…
Added 19 days ago
Project Contract Manager
Alstom
Montreal, QC
Added 19 days ago
Sr Project Contract Manager
Alstom
Montreal, QC
Added 19 days ago
Project Contract Manager
Alstom
Saint-Bruno, QC
Added 19 days ago
EC
Laboratory Administrative Assistant
EMSL CANADA INC
Mississauga, ON
- Full-time
Added 19 days ago
CP
Post Office Assistant - Term - Valleyfield
Canada Post / Postes Canada
De Salaberry, MB
- Temporary
Added 19 days ago
CP
Post Office Assistant - Term MONT ST-GRÉGOIRE / ST-ALEXANDRE D'IBERVILLE 1
Canada Post / Postes Canada
Mont-Saint-Grégoire, QC
- Full-time
Added 19 days ago
D
Office Administration Clerk
Dexter
Milton, ON
- Full-time
Added 22 days ago
GG
Executive Associate to the Managing Director
Garrington Group
Toronto, ON · North York, Ontario
- Full-time
Added 19 days ago
Deli Utility Clerk (Oakridge)
Calgary Co-op
Calgary, AB
Added 19 days ago
HE
Gestionnaire de contrats – Ententes clients et réclamations soustraitants/Contract Manager (Customer Agreements and Subcontractor Claims
Hitachi Energy
Montreal, QC
- Full-time
Added 2 months ago
Post Office Assistant - Term
Canada Post - Postes Canada
Coteau-du-Lac, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer
Added 19 days ago
Post Office Assistant
Canada Post - Postes Canada
Dawson City, YT
Added 19 days ago
Receptionist/Concierge
Chartwell
Burlington, ON
Added 1 month ago
12 - Business Office / Supply Chain Director 1
Celestica International LP
Newmarket, ON
The Business Office & Supply Chain Director is a senior leadership role accountable for integrating customer program management, business o
Added 19 days ago
A
Administrative Assistant
Adecco
Oshawa, ON
- Contract
Added 3 months ago
L
Senior Procurement Officer
Lycopodium
Mississauga, ON
- Full-time
Added 19 days ago
ON
(Internal Applicants Only) Legislative Assistant
Ontario NDP Caucus
Toronto, ON
- Full-time
- Contract
Department/Location: MPP Jennie Stevens, St. Catharines (Queens Park Office)
Added 29 days ago
Receptionist I (2026-0900)
Carewest Innovative Healthcare
Calgary, AB
Position Status: Casual Location: Sarcee, Administration BW Hours: 0.00 FTE: 0.00 Shift: N/A (Casual) Shift Times: 1630-2030/1000-1815/0815-1630 Union: Non Union GSS Rate of Pay: According…
Added 1 month ago
DP
HEAD OFFICE ADMINISTRATOR
Duka Property Management Inc.
Mississauga, ON
- Full-time
Be the organizational force that keeps Duka’s head office running with clarity, precision, and purpose.
Added 19 days ago
TP
Administrative Assistant, Condo Team
TDS Personnel
Toronto, ON · North York, ON
- $55,000 to $65,000 CAD / year
- Full-time
…on a 10-12 month contract basis. This role is five days in office and the hours are 8:30am to…
Added 19 days ago
R
Office Clerk
Ricoh
Vancouver, BC
- Full-time
Sorting and distribution of mail and office supplies, including interoffice, couriers and overnight mail

Pangeo Group

Administrative Assistant

Windsor, ON, Canada

Salary Range: $45k-60k · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $45k-60k
Job type: Full-time
Apply by: Oct 4, 2026
Experience: 3–5 years of office administration experience in a corporate or professional environment.
Posting language: English
Posted: Sep 4, 2026

Original job description

Summary

The Office Administrator is responsible for the efficient coordination and management of daily administrative operations within the corporate office. This role ensures that administrative systems, documentation, communications, and office resources are organized and functioning effectively to support leadership and all departments.

The Office Administrator acts as a central point of coordination for office operations, supporting finance administration, vendor coordination, document management, and internal communication processes. The role requires strong organizational skills, attention to detail, professionalism, and the ability to handle confidential corporate information.

Key Responsibilities

Office Operations Management

Coordinate and manage the daily administrative operations of the corporate office.
Serve as the primary point of contact for internal administrative support.
Maintain organized electronic and physical filing systems.
Manage incoming and outgoing mail, courier services, and office communications.
Maintain office supply inventory and coordinate procurement with approved vendors.
Ensure office equipment and facilities are functioning properly and coordinate maintenance when required.
Support leadership with scheduling, meeting coordination, and travel arrangements.

Corporate Administrative Support

Prepare corporate documentation, reports, presentations, and internal communications.
Maintain company records, administrative trackers, and document repositories.
Assist leadership with coordination of corporate meetings, board meetings, or executive briefings.
Support internal projects requiring administrative coordination.
Maintain accurate contact lists, distribution lists, and internal directories.

Finance Administrative Support

Assist with organizing invoices, receipts, and purchase documentation.
Support administrative components of accounts payable and vendor documentation.
Maintain financial filing systems and expense documentation.
Assist with expense report tracking and reconciliation coordination.
Provide documentation support during internal or external audits.

Vendor & Office Coordination

Maintain relationships with office vendors and service providers.
Coordinate office services including maintenance, supplies, and external service providers.
Track vendor contracts and renewal dates where applicable.
Assist in negotiating office supply or service agreements where appropriate.

Record Management & Compliance

Maintain corporate documentation in accordance with company retention policies.
Ensure confidential and sensitive information is handled appropriately.
Support compliance initiatives related to corporate governance, information management, or audits.

Qualifications

Education

Diploma Or Degree In

Business Administration
Office Administration
Management
Accounting or related field preferred.

Experience

3–5 years of office administration experience in a corporate or professional environment.
Experience supporting senior leadership or corporate departments preferred.

Technical Skills

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience using document management systems, ERP systems, or corporate administrative platforms is an asset.

Core Competencies

Exceptional organizational and time management skills
Strong attention to detail and accuracy
Ability to handle confidential information
Strong written and verbal communication skills
Problem-solving and process improvement mindset
Ability to manage multiple priorities simultaneously
Professional and collaborative approach

Illustrative Key Performance Indicators (KPIs)

The following KPIs are examples used to measure effectiveness in this role.

Administrative Efficiency

Meeting Coordination Accuracy: 98–100% of scheduled meetings occur without scheduling conflicts.
Administrative Request Response Time: Internal administrative requests acknowledged within 4 business hours and completed within agreed timelines.
Document Preparation Turnaround: Standard administrative documents prepared within 24 hours of request.

Office Operations

Office Supply Availability: Maintain required office supplies with zero operational disruption due to shortages.
Vendor Service Coordination: Office maintenance or vendor issues addressed within 1 business day of reporting.
Office Operational Readiness: Ensure meeting rooms, office equipment, and shared spaces are operational >99% of the time.

Record & Document Management

Document Filing Accuracy: 100% compliance with corporate filing and document retention standards.
Data Entry Accuracy: Maintain >99% accuracy in administrative data entry and record management.
Audit Support Readiness: Corporate records organized and retrievable within 24 hours for audit or leadership requests.

Finance Administrative Support

Invoice Documentation Processing: Vendor invoices and supporting documentation organized within 2 business days of receipt.
Expense Documentation Accuracy: 100% compliance with company expense documentation standards.
Financial Record Organization: Maintain audit-ready financial administrative files.

Service & Internal Support

Internal Satisfaction: Maintain strong service support feedback from departments supported.
Issue Resolution: Administrative issues resolved within 1–2 business days whenever possible.

Continuous Improvement

Process Improvement Initiatives: Identify or implement 1–3 administrative process improvements annually to improve efficiency, organization, or cost control.

Working Conditions

Office-based position within a corporate environment.
Standard business hours.
Frequent use of computer systems and office equipment.

Salary Range: $45k-60k

JOB ADS: Please use the following statement on job ad’s on indeed, linkedin, jazz hr and internal postings

“Redoe, PES, Pangeo Corp welcomes and encourages applicants with disabilities, we have an accommodation process in place and provides accommodations for any candidate with disabilities as per the AODA.”

INTERVIEW REQUESTS: Please use the following statement on an interview request

“ Redoe, PES, Pangeo Corp provides accommodation for candidates with disabilities. If you require a specific accommodation because of a disability or a medical need, please let us know and we will make appropriate accommodations for your interview”

JOB OFFER: Please use the following statement on job offers

“Redoe, PES, Pangeo Corp has an accommodation process in place and provides accommodations for employees with disabilities. If you require a specific accommodation because of a disability or medical need that you have not yet informed us about, please let us know so that arrangements can be made for the appropriate accommodations to be in place before you begin your employment”

Apply About employer

More about this job

Responsibilities

The Office Administrator manages daily corporate office operations, including administrative systems, documentation, and internal communications. The role provides critical support to leadership and finance through scheduling, vendor coordination, and record maintenance.

Requirements

Candidates should have 3-5 years of corporate office administration experience and a diploma or degree in Business Administration or a related field. Proficiency in Microsoft Office Suite and experience with ERP or document management systems is required or preferred.

Skills

Office Administration
Microsoft Office Suite
Document Management
Vendor Coordination
Financial Administration
Scheduling
Record Management
Corporate Governance
Time Management
Communication Skills
Problem-solving
Expense Tracking

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
ERP Systems
Accounts Payable
Corporate Governance
Document Retention
Vendor Management
Administrative Support
Motor Vehicle Manufacturing
Office Operations
Expense Reconciliation
Audit Support

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