Administrative assistant jobs in Canada (2,313 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 2,313
Employers: 1,163

Advertised starting pay

Average starting payCAD / hour: $26.93Across 344 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%297 listings
On-site: 87%2,001 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (57), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

Email me new jobs Save this search

Added 2 months ago
PG
Administrative Assistant
Pangeo Group
Windsor, ON
- Full-time
The Office Administrator is responsible for the efficient coordination and management of daily administrative operations within the corporate office. This role ensures that administrative…
Added 2 months ago
A
Administrative Assistant
ADHECOGEN
Mississauga, ON
- Full-time
ADH is seeking a highly organized, professional and service-oriented Administrative Assistant to provide day-to-day administrative and front-office support to our growing organization.
Added 2 months ago
PP
Administrative Assistant - Hardisty Care Centre
Park Place Seniors Living, Inc.
Edmonton, AB
- Full-time
The Administrative Assistant, reporting to and supporting the Site Leader and the Office Manager, is usually the first point of contact for anyone entering the Park Place Home, thus mus
Added 1 month ago
1
Administrative Assistant - Altima Hess Village Dental Centre
123Dentist
Hamilton, ON
- $24 to $25 CAD / hour
- Full-time
The ideal Administrative Assistant for our team enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs…
Added 2 months ago
BT
Co-Op Administrative Assistant
Baker Tilly Canada
Victoria, BC
- Contract
We are looking for a Co-Op Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here,…
Added 1 month ago
WK
Administrative Assistant - Therapeutic (Full Time)
Wing Kei Care Centres
Calgary, AB
- Full-time
…Coordinator, along with other Therapeutic Team Supervisors, the Administrative Assistant provides administrative and logistical support to Volunteer Services and other Therapeutic Teams.…
Added 2 months ago
H
Admin Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Administrative Assistant is directly
Added 2 months ago
KI
Operations Administrative Assistant
Koppers Inc.
Ashcroft, BC
- Full-time
Added 2 months ago
SP
Purchasing Administrative Assistant
Seymour Pacific Developments
Campbell River, BC
- Full-time
The Purchasing Administrative Assistant will be responsible for supporting the comprehensive communication and efficient flow of all paperwork between the purchasing department and the…
Added 2 months ago
NL
S2627-53 School Administrative Assistant -Duclos School
Northern Lights Public Schools
Bonnyville, AB
- Part-time
Added 2 months ago
PP
Administrative Assistant - Devonshire
Park Place Seniors Living
Edmonton, AB
- Full-time
Reporting to and supporting the Site Leader, the Administrative Assistant is usually the first point of contact for anyone entering the Park Place Home, thus must be a positive, outgoing,…
Added 2 months ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Full-time
Added 2 months ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 3 months ago
SE
Administrative Assistant
SMS Equipment Inc.
Wabush, NL
- Full-time
SMS Equipment is seeking an organized and detail-oriented Administrative Assistant to provide administrative support services for the service functions within our Wabush branch. In this…
Added 1 month ago
D
Administrative Assistant
Desjardins
Quebec, QC
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 2 months ago
C
CIBC - Administrative Assistant - Wood Gundy - Montreal -Bilingual
CIBC
Laval, QC · Montreal, QC
- Full-time
Added 2 months ago
TG
Administrative Assistant
Thrive Group
Hamilton, ON
- Full-time
Thrive Group is looking for a Administrative Assistant to join our Head Office team!
Added 2 months ago
IH
Administrative Assistant | CNO Professional Practice
Interior Health Authority
BC · British Columbia, Canada
- Full-time
Interior Health is looking for an experienced, highly efficient and self-directed permanent full-time Administrative Assistant II to support the Chief Nursing Officer (CNO) Professional…
Added 2 months ago
B
Administrative Assistant
Bartlett
Oxbow, SK
- Full-time
Added 2 months ago
TS
Administrative Assistant
The Salvation Army in Canada
Stoney Creek, NB
- Part-time
Added 2 months ago
Office Administrative Assistant
WELL Health Technologies Corp
Burlington, ON
Position Title: Office Administrative Assistant
Added 3 months ago
TM
Part time- Administrative Assistant (Edmonton)
The Muslim Association of Canada
Edmonton, AB
- Part-time
Job Description – Administrative Assistant (Schools)
Added 3 months ago
EC
Administrative Assistant
EnGlobe Corp.
North Bay, ON
- Full-time
Added 2 months ago
D
Administrative assistant
Desjardins
Levis, QC · Montreal, QC
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 2 months ago
F
Administrative Assistant
FlatironDragados
Campbell River, BC
- Full-time
Are you seeking an integral role in office operations? As an Administrative Assistant, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and…

Pangeo Group

Administrative Assistant

Windsor, ON, Canada

Salary Range: $45k-60k · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $45k-60k
Job type: Full-time
Experience: 3–5 years of office administration experience in a corporate or professional environment.
Posting language: English
Posted: Sep 4, 2026

Original job description

Summary

The Office Administrator is responsible for the efficient coordination and management of daily administrative operations within the corporate office. This role ensures that administrative systems, documentation, communications, and office resources are organized and functioning effectively to support leadership and all departments.

The Office Administrator acts as a central point of coordination for office operations, supporting finance administration, vendor coordination, document management, and internal communication processes. The role requires strong organizational skills, attention to detail, professionalism, and the ability to handle confidential corporate information.

Key Responsibilities

Office Operations Management

Coordinate and manage the daily administrative operations of the corporate office.
Serve as the primary point of contact for internal administrative support.
Maintain organized electronic and physical filing systems.
Manage incoming and outgoing mail, courier services, and office communications.
Maintain office supply inventory and coordinate procurement with approved vendors.
Ensure office equipment and facilities are functioning properly and coordinate maintenance when required.
Support leadership with scheduling, meeting coordination, and travel arrangements.

Corporate Administrative Support

Prepare corporate documentation, reports, presentations, and internal communications.
Maintain company records, administrative trackers, and document repositories.
Assist leadership with coordination of corporate meetings, board meetings, or executive briefings.
Support internal projects requiring administrative coordination.
Maintain accurate contact lists, distribution lists, and internal directories.

Finance Administrative Support

Assist with organizing invoices, receipts, and purchase documentation.
Support administrative components of accounts payable and vendor documentation.
Maintain financial filing systems and expense documentation.
Assist with expense report tracking and reconciliation coordination.
Provide documentation support during internal or external audits.

Vendor & Office Coordination

Maintain relationships with office vendors and service providers.
Coordinate office services including maintenance, supplies, and external service providers.
Track vendor contracts and renewal dates where applicable.
Assist in negotiating office supply or service agreements where appropriate.

Record Management & Compliance

Maintain corporate documentation in accordance with company retention policies.
Ensure confidential and sensitive information is handled appropriately.
Support compliance initiatives related to corporate governance, information management, or audits.

Qualifications

Education

Diploma Or Degree In

Business Administration
Office Administration
Management
Accounting or related field preferred.

Experience

3–5 years of office administration experience in a corporate or professional environment.
Experience supporting senior leadership or corporate departments preferred.

Technical Skills

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience using document management systems, ERP systems, or corporate administrative platforms is an asset.

Core Competencies

Exceptional organizational and time management skills
Strong attention to detail and accuracy
Ability to handle confidential information
Strong written and verbal communication skills
Problem-solving and process improvement mindset
Ability to manage multiple priorities simultaneously
Professional and collaborative approach

Illustrative Key Performance Indicators (KPIs)

The following KPIs are examples used to measure effectiveness in this role.

Administrative Efficiency

Meeting Coordination Accuracy: 98–100% of scheduled meetings occur without scheduling conflicts.
Administrative Request Response Time: Internal administrative requests acknowledged within 4 business hours and completed within agreed timelines.
Document Preparation Turnaround: Standard administrative documents prepared within 24 hours of request.

Office Operations

Office Supply Availability: Maintain required office supplies with zero operational disruption due to shortages.
Vendor Service Coordination: Office maintenance or vendor issues addressed within 1 business day of reporting.
Office Operational Readiness: Ensure meeting rooms, office equipment, and shared spaces are operational >99% of the time.

Record & Document Management

Document Filing Accuracy: 100% compliance with corporate filing and document retention standards.
Data Entry Accuracy: Maintain >99% accuracy in administrative data entry and record management.
Audit Support Readiness: Corporate records organized and retrievable within 24 hours for audit or leadership requests.

Finance Administrative Support

Invoice Documentation Processing: Vendor invoices and supporting documentation organized within 2 business days of receipt.
Expense Documentation Accuracy: 100% compliance with company expense documentation standards.
Financial Record Organization: Maintain audit-ready financial administrative files.

Service & Internal Support

Internal Satisfaction: Maintain strong service support feedback from departments supported.
Issue Resolution: Administrative issues resolved within 1–2 business days whenever possible.

Continuous Improvement

Process Improvement Initiatives: Identify or implement 1–3 administrative process improvements annually to improve efficiency, organization, or cost control.

Working Conditions

Office-based position within a corporate environment.
Standard business hours.
Frequent use of computer systems and office equipment.

Salary Range: $45k-60k

JOB ADS: Please use the following statement on job ad’s on indeed, linkedin, jazz hr and internal postings

“Redoe, PES, Pangeo Corp welcomes and encourages applicants with disabilities, we have an accommodation process in place and provides accommodations for any candidate with disabilities as per the AODA.”

INTERVIEW REQUESTS: Please use the following statement on an interview request

“ Redoe, PES, Pangeo Corp provides accommodation for candidates with disabilities. If you require a specific accommodation because of a disability or a medical need, please let us know and we will make appropriate accommodations for your interview”

JOB OFFER: Please use the following statement on job offers

“Redoe, PES, Pangeo Corp has an accommodation process in place and provides accommodations for employees with disabilities. If you require a specific accommodation because of a disability or medical need that you have not yet informed us about, please let us know so that arrangements can be made for the appropriate accommodations to be in place before you begin your employment”

Apply About employer

More about this job

Responsibilities

The Office Administrator manages daily corporate office operations, including administrative systems, documentation, and internal communications. The role provides critical support to leadership and finance through scheduling, vendor coordination, and record maintenance.

Requirements

Candidates should have 3-5 years of corporate office administration experience and a diploma or degree in Business Administration or a related field. Proficiency in Microsoft Office Suite and experience with ERP or document management systems is required or preferred.

Skills

Office Administration
Microsoft Office Suite
Document Management
Vendor Coordination
Financial Administration
Scheduling
Record Management
Corporate Governance
Time Management
Communication Skills
Problem-solving
Expense Tracking

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
ERP Systems
Accounts Payable
Corporate Governance
Document Retention
Vendor Management
Administrative Support
Motor Vehicle Manufacturing
Office Operations
Expense Reconciliation
Audit Support

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