Office administrator jobs in King, ON and nearby

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Added 1 month ago
P7
Office manager
Port 7 Customs Brokerage
Richmond Hill, ON
- From $6,000 CAD / month
- Full-time
- On-site
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Added 1 month ago
SH
Administrative Coordinator-SE Health Rehab
SE Health
Richmond Hill, ON
- Temporary
Assist in ordering, organizing and maintaining office and therapy supplies
Added 1 month ago
PA
office coordinator
Pro-Line Automation Systems Ltd
Woodbridge, ON
- Part-time
Added 1 month ago
TO
Administrative Coordinator - Transportation & Fleet
Town of Whitchurch-Stouffville
Whitchurch-Stouffville, ON
- $76,178 to $92,682 CAD / year
- Full-time
Valid Ontario Class “G” Driver’s License in good standing, must have own vehicle (subject to annual driver’s abstract)
Added 1 month ago
H
Office Manager / EA (Construction Company)
Hays
Richmond Hill, ON
- $65,000 to $78,000 CAD / year
- Full-time
This is an IN OFFICE role 5 days per week
Added 1 month ago
AW
Timesheet & Administrative Coordinator
Arrow Workforce Solutions
Vaughan, ON
- Full-time
Added 1 month ago
JI
Office Manager
J.D. Irving, Limited
Concord, ON
- Full-time
Hybrid Work Schedule (if applicable) to provide you the flexibility to work from home up to 2 days per week
Added 1 month ago
PG
Office Administrator
Pangeo Group
Vaughan, ON
- $48,000 to $62,000 CAD / year
- Full-time
Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Office Administrator, you keep the site's administration running and act as the central…
Added 2 months ago
U
Office Manager
Urbanwindows
Woodbridge, ON
- Full-time
Role Description The Office Manager is a full-time, on-site role based in Woodbridge, ON. This position is responsible for overseeing day-to-day office operations, including managing…
Added 3 months ago
VR
Concierge & Office Manager | Contract
VIVA Retirement Communities
Vaughan, ON
- Contract
The Concierge & Office Manager reports to the Community Director. The incumbent will be responsible for Community management, health and safety management for seniors, managing Team…
Added 4 months ago
TR
Office Administrator
Telescope Recruitment
Vaughan, Ontario
- $50,000 to $55,000 CAD / year
- Full-time
We are seeking a highly organized, service-driven Office Administrator (Thornhill) to support daily operations across our Travel and Tours divisions.
Added 6 months ago
PT
Office Administrator (Travel Operations Support)
Peerless Travel Group
Vaughan, Ontario
- Full-time
We are seeking a highly organized, service-driven Office Administrator to support daily operations across our Travel and Tours divisions.
Added 5 months ago
LC
Office Coordinator- Shop at Home
Linen Chest
Vaughan, Ontario
- Full-time
Linen Chest- Office Coordinator | Shop at Home Department
Added 4 months ago
Field Office Administrator
GHD Group Pty Ltd
Markham, ON
…Whitby, Toronto, and Mississauga Offices is looking for a Field Office Administrator to work as part of a contract administration team on Highway / Road / Bridge construction…

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Pangeo Group

Office Administrator

Vaughan, ON, Canada

$48,000 to $62,000 CAD / year · Full-time

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Job details

Pay: $48,000 to $62,000 CAD / year
Job type: Full-time
Experience: 2 to 5 years of office administration experience in a corporate or manufacturing environment.
Posting language: English
Posted: Sep 16, 2026

Original job description

About the role

Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Office Administrator, you keep the site's administration running and act as the central coordinator for business travel across the whole company, supporting leadership, HR, finance, and every department.

This is a hands-on, organize-everything role in a new plant. You'll own company-wide travel arrangements end to end, run front-office operations and records, coordinate vendors, and support HR and finance administration. It suits someone exceptionally organized and discreet who keeps many things moving at once.

Responsibilities

Company-wide travel arrangements

Serve as the primary coordinator for all business travel across the organization, including flights, accommodation, ground transportation, and visa documentation support.
Manage travel for employees, visiting leadership, and technical staff, including international travel to and from China.
Maintain travel records, coordinate expense documentation, and ensure compliance with company travel policies.
Liaise with travel vendors, corporate accounts, and immigration/visa support services as needed.

Office operations

Coordinate the daily administrative operations of the site office and act as the point of contact for internal support and visitor reception.
Maintain organized electronic and physical filing systems.
Manage incoming and outgoing mail, courier services, and office communications.
Maintain office supply inventory and coordinate procurement with approved vendors.
Support leadership with scheduling, meeting coordination, and logistics.

HR and finance administrative support

Support the HR & Admin Manager with onboarding paperwork, filing, and employee records.
Prepare correspondence, reports, presentations, and internal communications.
Help organize invoices, receipts, and purchase documentation, and support accounts-payable and vendor documentation.
Assist with expense report tracking and reconciliation, and provide documentation support during audits.

Records and compliance

Maintain corporate documentation in line with retention policies.
Handle confidential and sensitive information appropriately.
Support governance, information-management, and audit initiatives.

What we're looking for

Organization. You keep travel, records, and office operations accurate and on time.
Coordination. You juggle many priorities and stakeholders without dropping any.
Discretion. You handle confidential information with care.
Communication. You are clear and professional in writing and in person.
Service mindset. You make things easy for leadership, staff, and visitors.

Qualifications

2 to 5 years of office administration experience in a corporate or manufacturing environment.
Diploma or degree in Business Administration, Office Administration, Management, or a related field preferred.
Experience managing corporate travel, preferably including international travel, an asset; experience supporting HR or senior leadership an asset.
Microsoft 365 proficiency (Word, Excel, Outlook, PowerPoint); document management, ERP, or HRIS experience an asset.
Awareness of ISO 14001 environmental management an asset.
English required, Mandarin an asset for supporting bilingual staff and visiting stakeholders.

Illustrative KPIs

Examples of how success is measured in this role:

Travel: accurate, on-time, policy-compliant travel arrangements.
Office: smooth day-to-day office operations and reception.
Records: accuracy and audit-readiness of administrative records.
Support: responsiveness to leadership, HR, and finance requests.

Working conditions

Office-based at the Vaughan, Ontario plant.
Standard business hours.
Occasional travel.

What we offer

Extended health, dental, and vision care, plus life insurance.
Group RRSP with company match.
Paid vacation and public holidays.
Shift premiums.
Reimbursement for safety shoes and prescription safety glasses.
Company events.

Equal opportunity & accessibility

Pangeo Group is proud to be an equal opportunity employer. We welcome applications from all qualified candidates regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital status, family status, or disability.

Accommodations are available on request throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know and we will work with you to meet your needs.

AI in hiring: We use artificial intelligence to screen and assess applications for this posting, in accordance with the job-posting disclosure requirements of Ontario's Employment Standards Act.

Apply on LinkedIn About employer

More about this job

Responsibilities

The Office Administrator manages site-wide administrative operations, including front-office reception, vendor coordination, and office supply procurement. Additionally, the role serves as the primary coordinator for company-wide business travel and provides administrative support to the HR and finance departments.

Requirements

Candidates should have 2 to 5 years of office administration experience in a corporate or manufacturing environment. Proficiency in Microsoft 365 is required, and a diploma or degree in Business or Office Administration is preferred.

Skills

Office administration
Travel coordination
Vendor management
Records management
HR support
Finance administration
Microsoft 365
Communication
Organization
Discretion
Expense reporting
Data entry
Scheduling
Inventory management
English
Mandarin

Benefits

Extended health care
Dental care
Vision care
Life insurance
Group RRSP with company match
Paid vacation
Public holidays
Shift premiums
Safety shoe reimbursement
Company events

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Travel Coordination
Manufacturing
Die Casting
Machining
HR Support
Finance Administration
Microsoft 365
Vendor Management
Records Management
Expense Reconciliation
ISO 14001
ERP
HRIS
Compliance
Procurement
Corporate Travel
Onboarding
Accounts Payable
Audit Support
Information Management
Business Administration
Reception
Logistics
Documentation

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