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Added 10 days ago
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
$50,000 to $55,000 CAD / year
Full-time
…to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator,…
Added 2 days ago
People and Culture Administrative Coordinator
D2L
Kitchener, ON
…someone with approximately two years of experience in a similar coordinator, HR administrator or HR generalist role who is comfortable managing recurring administrative work while…
Added 2 days ago
Recreation and Volunteer Services Supervisor
Hastings County
Bancroft, ON
Full-time
…non-unionized position reporting to the Centennial Manor Home Administrator. The primary function of this position is to be responsible for the administration, including planning,…
Added 2 days ago
Social Media Coordinator
Water Treatment Equipment Co
Kitchener, ON
Full-time
The Marketing Administrator is responsible for supporting and executing digital marketing initiatives, social media strategy, and sales enablement efforts across the organization. The…
Added 3 days ago
Patient Care Coordinator - Dawson Dental East York
dentalcorp
Toronto, ON · Dawson Dental East York
Full-time
Culture & Flexibility: Career development with industry-leading CE, social and networking events, and a flexible, work-life balanced environment that supports your professional growth
Added 2 days ago
Project Coordinator
Actalent
Calgary, AB
Full-time
1–3+ years of experience as a Project Coordinator, Project Administrator, Construction Coordinator, Project Assistant, Junior Project Manager, or in a similar project support role.
Added 3 days ago
Coordinator - Acquisitions, Programming and Distribution (English Services)
CBC/Radio-Canada
Toronto, ON
Full-time
CBC Sports is seeking an organized and proactive Acquisitions & Programming Coordinator to join our team. Reporting directly to the Senior Director of CBC Sports, you will be the core…
Added 2 days ago
Operations Coordinator
TalentSphere Staffing Solutions
Ottawa, ON
Contract
The Operations Coordinator will contribute to the effective operation of the office by providing responsive service, coordinating workplace requirements, maintaining supplies and equipment,…
Added 2 days ago
Coordinator - Acquisitions, Programming and Distribution (English Services)
Radio-Canada
Toronto, ON
Full-time
CBC Sports is seeking an organized and proactive Acquisitions & Programming Coordinator to join our team. Reporting directly to the Senior Director of CBC Sports, you will be the core…
Added 2 days ago
Office Administrator
THMR Development
Toronto, ON
Full-time
This is a full-time on-site role for an Office Coordinator, located in Toronto, ON. The Office Coordinator will manage daily office operations, provide administrative support, maintain…
Added 3 days ago
Sales Administrator
Motion LP
Collingwood, ON
Full-time
Consider joining us as a Sales Administrator if:
Added 3 days ago
Coordinator - Acquisitions, Programming and Distribution (English Services)
CBC/Radio-Canada
Toronto, ON
Full-time
CBC Sports is seeking an organized and proactive Acquisitions & Programming Coordinator to join our team. Reporting directly to the Senior Director of CBC Sports, you will be the core…
Added 3 days ago
Maintenance and Sales Coordinator/Administrator
Sychem Inc.
Toronto, ON
Full-time
We are seeking a Maintenance and Sales Coordinator/Administrator who thrives in a fast-paced environment, enjoys organization and communication, and can keep our service operations running…
Added 3 days ago
Business Manager
Revv52
Calgary, AB
Part-time
As the lead coordinator for the group, plan and organize tasks as they emerge from Board and Committee work in coordination with the Artistic Director, ensuring they’re assigned to the…
Added 3 days ago
Social Media Coordinator
Culligan of Canada
Kitchener, ON
$60,000 to $100,000 CAD / year
Full-time
The Marketing Administrator is responsible for supporting and executing digital marketing initiatives, social media strategy, and sales enablement efforts across the organization. The…
Added 3 days ago
Administrative Assistant & Office Coordinator
The University of British Columbia
Vancouver, BC
$4,594 to $4,827 CAD / month
Full-time
…responsibilities include schedule and calendar management, meeting and events coordination, and travel arrangement. The role oversees various administrative processes under the Associate…
Added 4 days ago
Administrative Assistant & Office Coordinator
University of British Columbia
Vancouver, BC · UBCV | Earth Sciences Building (ESB)
$4,594 to $4,827 CAD / month
Full-time
…responsibilities include schedule and calendar management, meeting and events coordination, and travel arrangement. The role oversees various administrative processes under the Associate…
Added 10 days ago
Labour Relations & Occupational Health and Safety Branch Administrator
Government of Alberta
Edmonton, AB
Job Title: Labour Relations & Occupational Health and Safety Branch Administrator
Added 3 days ago
Office Administrator
Pangeo Group
Vaughan, ON
$48,000 to $62,000 CAD / year
Full-time
Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Office Administrator, you keep the site's administration running and act as the central…
Added 4 days ago
Coordinator Legal Services
Regional Municipality of Peel
Brampton, ON
Other
Coordinator Legal ServicesCorporate Services - Legal Services
Added 4 days ago
Office Administrator, Executive Reception
Sandman Hotel Group
BC · West Vancouver, BC
Full-time
The Office Administrator - Executive Reception is an important touch point for our Support Centre and helps shape the experience of everyone who enters or connects with our office.
Added 4 days ago
Facilities Administrator
Saskatchewan Polytechnic Alumni
Prince Albert, SK
Full-time
Competition Number P17809 Posting Title Facilities Administrator Classification Band 6 Location Saskatchewan Polytechnic Prince Albert Campus Other Location(s) Saskatchewan Polytechnic…
Added 4 days ago
People & Culture Coordinator
Product Care Recycling
Vancouver, BC
Full-time
· Minimum of three years of relevant Human Resources experience, preferably in an administrator or coordinator capacity.
Added 5 days ago
Office Administrator, Executive Reception
Northland Properties
Vancouver, BC
The Office Administrator - Executive Reception is an important touch point for our Support Centre and helps shape the experience of everyone who enters or connects with our office.
Added 5 days ago
Patient Care Coordinator - Dawson Dental Kingston
dentalcorp
Kingston, ON · Dawson Dental - Kingston
Full-time
Culture & Flexibility: Career development with industry-leading CE, social and networking events, and a flexible, work-life balanced environment that supports your professional growth

Pangeo Group

Office Administrator

Vaughan, ON, Canada

Pay: $48,000 to $62,000 CAD / year
Job type: Full-time
Apply by: Oct 16, 2026
Experience: 2 to 5 years of office administration experience in a corporate or manufacturing environment.
Posting language: English
Posted: Sep 16, 2026

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Original job description

About the role

Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Office Administrator, you keep the site's administration running and act as the central coordinator for business travel across the whole company, supporting leadership, HR, finance, and every department.

This is a hands-on, organize-everything role in a new plant. You'll own company-wide travel arrangements end to end, run front-office operations and records, coordinate vendors, and support HR and finance administration. It suits someone exceptionally organized and discreet who keeps many things moving at once.

Responsibilities

Company-wide travel arrangements

Serve as the primary coordinator for all business travel across the organization, including flights, accommodation, ground transportation, and visa documentation support.
Manage travel for employees, visiting leadership, and technical staff, including international travel to and from China.
Maintain travel records, coordinate expense documentation, and ensure compliance with company travel policies.
Liaise with travel vendors, corporate accounts, and immigration/visa support services as needed.

Office operations

Coordinate the daily administrative operations of the site office and act as the point of contact for internal support and visitor reception.
Maintain organized electronic and physical filing systems.
Manage incoming and outgoing mail, courier services, and office communications.
Maintain office supply inventory and coordinate procurement with approved vendors.
Support leadership with scheduling, meeting coordination, and logistics.

HR and finance administrative support

Support the HR & Admin Manager with onboarding paperwork, filing, and employee records.
Prepare correspondence, reports, presentations, and internal communications.
Help organize invoices, receipts, and purchase documentation, and support accounts-payable and vendor documentation.
Assist with expense report tracking and reconciliation, and provide documentation support during audits.

Records and compliance

Maintain corporate documentation in line with retention policies.
Handle confidential and sensitive information appropriately.
Support governance, information-management, and audit initiatives.

What we're looking for

Organization. You keep travel, records, and office operations accurate and on time.
Coordination. You juggle many priorities and stakeholders without dropping any.
Discretion. You handle confidential information with care.
Communication. You are clear and professional in writing and in person.
Service mindset. You make things easy for leadership, staff, and visitors.

Qualifications

2 to 5 years of office administration experience in a corporate or manufacturing environment.
Diploma or degree in Business Administration, Office Administration, Management, or a related field preferred.
Experience managing corporate travel, preferably including international travel, an asset; experience supporting HR or senior leadership an asset.
Microsoft 365 proficiency (Word, Excel, Outlook, PowerPoint); document management, ERP, or HRIS experience an asset.
Awareness of ISO 14001 environmental management an asset.
English required, Mandarin an asset for supporting bilingual staff and visiting stakeholders.

Illustrative KPIs

Examples of how success is measured in this role:

Travel: accurate, on-time, policy-compliant travel arrangements.
Office: smooth day-to-day office operations and reception.
Records: accuracy and audit-readiness of administrative records.
Support: responsiveness to leadership, HR, and finance requests.

Working conditions

Office-based at the Vaughan, Ontario plant.
Standard business hours.
Occasional travel.

What we offer

Extended health, dental, and vision care, plus life insurance.
Group RRSP with company match.
Paid vacation and public holidays.
Shift premiums.
Reimbursement for safety shoes and prescription safety glasses.
Company events.

Equal opportunity & accessibility

Pangeo Group is proud to be an equal opportunity employer. We welcome applications from all qualified candidates regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital status, family status, or disability.

Accommodations are available on request throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know and we will work with you to meet your needs.

AI in hiring: We use artificial intelligence to screen and assess applications for this posting, in accordance with the job-posting disclosure requirements of Ontario's Employment Standards Act.

Apply About employer

More about this job

Responsibilities

The Office Administrator manages site-wide administrative operations, including front-office reception, vendor coordination, and office supply procurement. Additionally, the role serves as the primary coordinator for company-wide business travel and provides administrative support to the HR and finance departments.

Requirements

Candidates should have 2 to 5 years of office administration experience in a corporate or manufacturing environment. Proficiency in Microsoft 365 is required, and a diploma or degree in Business or Office Administration is preferred.

Skills

Office administration
Travel coordination
Vendor management
Records management
HR support
Finance administration
Microsoft 365
Communication
Organization
Discretion
Expense reporting
Data entry
Scheduling
Inventory management
English
Mandarin

Benefits

Extended health care
Dental care
Vision care
Life insurance
Group RRSP with company match
Paid vacation
Public holidays
Shift premiums
Safety shoe reimbursement
Company events

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Travel Coordination
Manufacturing
Die Casting
Machining
HR Support
Finance Administration
Microsoft 365
Vendor Management
Records Management
Expense Reconciliation
ISO 14001
ERP
HRIS
Compliance
Procurement
Corporate Travel
Onboarding
Accounts Payable
Audit Support
Information Management
Business Administration
Reception
Logistics
Documentation

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