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Added 3 days ago
Engineering Coordinator
AtkinsRéalis
Toronto, ON
$105,570 to $129,030 CAD / year
Full-time
Assist in the establishment and enforcement of technical governance, including design reviews, change management, configuration management, and decision traceability.
Added 2 days ago
Engineering Coordinator
AtkinsRéalis
Toronto, ON
$105,570 to $129,030 CAD / year
Full-time
Assist in the establishment and enforcement of technical governance, including design reviews, change management, configuration management, and decision traceability.
Added 2 days ago
Engineering Coordinator
AtkinsRéalis
Toronto, ON
$105,570 to $129,030 CAD / year
Full-time
Assist in the establishment and enforcement of technical governance, including design reviews, change management, configuration management, and decision traceability.
Added 2 days ago
Project Coordinator, Digital Office - 12 Month Contract
FinDev Canada
Toronto, ON
$65,172 to $86,898 CAD / year
Contract
Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working…
Added 2 days ago
Project Coordinator, Digital Office - 12 Month Contract
FinDev Canada
Montreal, QC
$65,172 to $86,898 CAD / year
Contract
Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working…
Added 2 days ago
Project Coordinator, Digital Office - 12 Month Contract
FinDev Canada
Ottawa, ON
$65,172 to $86,898 CAD / year
Contract
Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working…
Added 2 days ago
Project Coordinator, Digital Office - 12 Month Contract
FinDev Canada
Remote, Canada
Contract · Remote
Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working…
Added 2 days ago
Project Coordinator, Digital Office - 12 Month Contract
FinDev Canada
Remote, Canada
Contract · Remote
Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working…
Added 2 days ago
Project Coordinator, Digital Office - 12 Month Contract
FinDev Canada
Remote, Canada
Contract · Remote
Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working…
Added 4 days ago
Fisheries Fleet Coordinator
Paqtnkek
Afton, PE
Contract
Reporting to the Fisheries Operation Manager (1-Year Term Position), the Fisheries Fleet Coordinator is a logistics and vessel specialist, responsible for overseeing the vessels in use,…
Added 4 days ago
Specialist, Business Operations Support
Cogeco Connexion
Montreal, QC
Full-time
We are seeking a detail-oriented Business Operations Support Specialist/Coordinator to manage financial tracking, capital allocation, and end-to-end procurement workflows across our…
Added 4 days ago
Specialist, Business Operations Support
Cogeco Connexion
Trois-Rivières, QC
Full-time
We are seeking a detail-oriented Business Operations Support Specialist/Coordinator to manage financial tracking, capital allocation, and end-to-end procurement workflows across our…
Added 4 days ago
Specialist, Business Operations Support
Cogeco Connexion
Burlington, ON
Full-time
We are seeking a detail-oriented Business Operations Support Specialist/Coordinator to manage financial tracking, capital allocation, and end-to-end procurement workflows across our…
Added 4 days ago
Office Administrator
Pangeo Group
Vaughan, ON
$48,000 to $62,000 CAD / year
Full-time
…keep the site's administration running and act as the central coordinator for business travel across the whole company, supporting leadership, HR, finance, and every…
Added 5 days ago
Project Management Office - Project Coordinator - S3
OSI Maritime Systems
Burnaby, BC
The Sr. Project Coordinator is responsible for managing Project deliverables in support of achieving Project objectives over the entire project life cycle for Projects of moderate…
Added 4 days ago
Senior Facilities Coordinator - 10 Month Contract
ONEX
Toronto, ON
Onex is currently seeking to hire a Senior Facilities Coordinator for our Toronto offices for a contract term of approximately 10 months. In this role you will be responsible for facilities…
Added 5 days ago
Specialist, Business Operations Support
Cogeco
Burlington, ON · Montreal, QC · Trois-Rivières, QC
Full-time
We are seeking a detail-oriented Business Operations Support Specialist/Coordinator to manage financial tracking, capital allocation, and end-to-end procurement workflows across our…
Added 5 days ago
Contract Security Coordinator
Bell
Toronto, ON
The Contract Security Coordinator will be the key point contact in supporting and guiding the deal and project teams on security requirements for all federal government contracts. Their…
Added 4 days ago
Senior Facilities Coordinator (Toronto) - 12 month contract
Onex
Toronto, ON
Full-time
Onex is currently seeking to hire a Senior Facilities Coordinator for our Toronto offices for a contract term of approximately 10 months. In this role you will be responsible for facilities…
Added 9 days ago
Payroll Lead, ERP Implementation and Transformation
Mackenzie Health
Vaughan, ON
$105,905 to $135,155 CAD / year
Full-time
Provides leadership and is an innovative thinker who, with the support of their project coordinator, assigns tasks, identifies, tracks, and removes blockers (risks, issues).
Added 5 days ago
ABC Cluster Coordinator
The University of British Columbia
Vancouver, BC
$4,594 to $4,827 CAD / month
Part-time
The Autoimmune Biomedical Collaborative at the University of British Columbia is in search of a Cluster Coordinator. A coordinator is needed to help administer activities of the cluster,…
Added 6 days ago
ABC Cluster Coordinator
University of British Columbia
Vancouver, BC · UBCV | Life Sciences Centre (LSC)
$4,594 to $4,827 CAD / month
Part-time
The Autoimmune Biomedical Collaborative at the University of British Columbia is in search of a Cluster Coordinator. A coordinator is needed to help administer activities of the cluster,…
Added 5 days ago
Manager, Community Development
City of Leduc
Leduc, AB
Full-time
The Manager, Community Development is responsible for long-term planning, governance, service delivery, financial stewardship, organizational leadership, and fostering collaborative…
Added 5 days ago
Data Governance and Strategy Consultant / Human Services Program Consultant
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Data Governance and Strategy Consultant
Added 7 days ago
STANDARDS COORDINATOR
City of Toronto
Toronto, ON
The City of Toronto’s Parks and Recreation (P&R) Division is seeking a permanent Standards Coordinator to support various projects and initiatives in the Digital Customer Experience and…

Pangeo Group

Office Administrator

Vaughan, ON, Canada

Pay: $48,000 to $62,000 CAD / year
Job type: Full-time
Apply by: Oct 16, 2026
Experience: 2 to 5 years of office administration experience in a corporate or manufacturing environment.
Posting language: English
Posted: Sep 16, 2026

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Original job description

About the role

Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Office Administrator, you keep the site's administration running and act as the central coordinator for business travel across the whole company, supporting leadership, HR, finance, and every department.

This is a hands-on, organize-everything role in a new plant. You'll own company-wide travel arrangements end to end, run front-office operations and records, coordinate vendors, and support HR and finance administration. It suits someone exceptionally organized and discreet who keeps many things moving at once.

Responsibilities

Company-wide travel arrangements

Serve as the primary coordinator for all business travel across the organization, including flights, accommodation, ground transportation, and visa documentation support.
Manage travel for employees, visiting leadership, and technical staff, including international travel to and from China.
Maintain travel records, coordinate expense documentation, and ensure compliance with company travel policies.
Liaise with travel vendors, corporate accounts, and immigration/visa support services as needed.

Office operations

Coordinate the daily administrative operations of the site office and act as the point of contact for internal support and visitor reception.
Maintain organized electronic and physical filing systems.
Manage incoming and outgoing mail, courier services, and office communications.
Maintain office supply inventory and coordinate procurement with approved vendors.
Support leadership with scheduling, meeting coordination, and logistics.

HR and finance administrative support

Support the HR & Admin Manager with onboarding paperwork, filing, and employee records.
Prepare correspondence, reports, presentations, and internal communications.
Help organize invoices, receipts, and purchase documentation, and support accounts-payable and vendor documentation.
Assist with expense report tracking and reconciliation, and provide documentation support during audits.

Records and compliance

Maintain corporate documentation in line with retention policies.
Handle confidential and sensitive information appropriately.
Support governance, information-management, and audit initiatives.

What we're looking for

Organization. You keep travel, records, and office operations accurate and on time.
Coordination. You juggle many priorities and stakeholders without dropping any.
Discretion. You handle confidential information with care.
Communication. You are clear and professional in writing and in person.
Service mindset. You make things easy for leadership, staff, and visitors.

Qualifications

2 to 5 years of office administration experience in a corporate or manufacturing environment.
Diploma or degree in Business Administration, Office Administration, Management, or a related field preferred.
Experience managing corporate travel, preferably including international travel, an asset; experience supporting HR or senior leadership an asset.
Microsoft 365 proficiency (Word, Excel, Outlook, PowerPoint); document management, ERP, or HRIS experience an asset.
Awareness of ISO 14001 environmental management an asset.
English required, Mandarin an asset for supporting bilingual staff and visiting stakeholders.

Illustrative KPIs

Examples of how success is measured in this role:

Travel: accurate, on-time, policy-compliant travel arrangements.
Office: smooth day-to-day office operations and reception.
Records: accuracy and audit-readiness of administrative records.
Support: responsiveness to leadership, HR, and finance requests.

Working conditions

Office-based at the Vaughan, Ontario plant.
Standard business hours.
Occasional travel.

What we offer

Extended health, dental, and vision care, plus life insurance.
Group RRSP with company match.
Paid vacation and public holidays.
Shift premiums.
Reimbursement for safety shoes and prescription safety glasses.
Company events.

Equal opportunity & accessibility

Pangeo Group is proud to be an equal opportunity employer. We welcome applications from all qualified candidates regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital status, family status, or disability.

Accommodations are available on request throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know and we will work with you to meet your needs.

AI in hiring: We use artificial intelligence to screen and assess applications for this posting, in accordance with the job-posting disclosure requirements of Ontario's Employment Standards Act.

Apply About employer

More about this job

Responsibilities

The Office Administrator manages site-wide administrative operations, including front-office reception, vendor coordination, and office supply procurement. Additionally, the role serves as the primary coordinator for company-wide business travel and provides administrative support to the HR and finance departments.

Requirements

Candidates should have 2 to 5 years of office administration experience in a corporate or manufacturing environment. Proficiency in Microsoft 365 is required, and a diploma or degree in Business or Office Administration is preferred.

Skills

Office administration
Travel coordination
Vendor management
Records management
HR support
Finance administration
Microsoft 365
Communication
Organization
Discretion
Expense reporting
Data entry
Scheduling
Inventory management
English
Mandarin

Benefits

Extended health care
Dental care
Vision care
Life insurance
Group RRSP with company match
Paid vacation
Public holidays
Shift premiums
Safety shoe reimbursement
Company events

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Travel Coordination
Manufacturing
Die Casting
Machining
HR Support
Finance Administration
Microsoft 365
Vendor Management
Records Management
Expense Reconciliation
ISO 14001
ERP
HRIS
Compliance
Procurement
Corporate Travel
Onboarding
Accounts Payable
Audit Support
Information Management
Business Administration
Reception
Logistics
Documentation

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