About Us
ParaMorph Architecture Inc, formerly David Eaton Architect Inc, brings over 40 years of architectural excellence. Renowned for exceptional design and service, the firm is undergoing an exciting transformation, expanding its offerings and reaching new heights. We are an intergenerational, innovative, and forward-looking team delivering creative, collaborative, and practical solutions across commercial, multi-family residential, hospitality, industrial, mixed-use, and institutional projects.
The Role
We are looking for a full-time Office Administrator / Receptionist to join our Surrey, BC office immediately. In this on-site role you will keep the office running smoothly: managing daily operations, maintaining equipment, coordinating schedules, and supporting clear communication. You will be the first point of contact for clients and visitors and will help sustain a workplace that supports our collaborative, creative culture.
The ideal candidate is proactive, highly organized, and comfortable multitasking in a fast-paced environment, with strong administrative, clerical, and communication skills and experience managing office systems and vendors.
Just as importantly, you are cheerful, frank, and open by nature: someone who brings warmth and good humour to the front desk, communicates honestly and directly, and fits naturally into a friendly, collaborative team.
Key Responsibilities
- Manage front desk operations, greeting visitors and handling multi-line phones with professionalism and courtesy
- Oversee HR functions, including onboarding, training and development, and employee record keeping
- Handle bookkeeping tasks in QuickBooks, including expense tracking
- Maintain accurate filing systems for documents, contracts, and vendor information
- Assist with payroll processing, ensure timely submission of employee hours, and support benefits administration
- Coordinate vendor management, including procurement and service scheduling
- Support team management by supervising administrative staff and facilitating communication across departments
- Organize meetings, prepare agendas, and manage scheduling to keep the office productive
- Arrive earlier than the rest of the team to prepare the office for the day
- Ensure adherence to office policies, procedures, and budget guidelines
Qualifications
- Proven experience in administrative assistance and office administration
- Experience with office equipment and tools to keep daily operations seamless
- Exceptional communication and customer service skills for working with team members, clients, and partners
- Cheerful, approachable personality, with a frank and open communication style
- Strong time management, organizational skills, and attention to detail
- Proficiency in Microsoft Office Suite and other office management software
- Ability to work on-site at our Surrey, BC office
Assets:
- Prior experience in an architecture, design, or creative firm
- Post-secondary education in Business Administration or a related field
Compensation & Schedule
Salary: $24 to $26 per hour, depending on experience
Hours: Full-time, Monday to Friday, [8:45 AM - 5:00 PM]. Early arrival is required to prepare the office for the day.
Benefits:
- Extended health and dental coverage after probation
- Paid vacation and statutory holidays
- Paid sick days
- Professional development support
- Friendly, collaborative, creative office culture
How to Apply
Send your resume and a brief cover letter to hr@paramorph.com with the subject line "Office Administrator Application." We are reviewing applications right away, and the successful candidate will start immediately.
ParaMorph Architecture Inc is an equal opportunity employer. We welcome and encourage applications from all qualified candidates.
