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ParaMorph Architecture Inc

Office Administrator

Surrey, BC, Canada

Pay: Salary: $24 to $26 per hour, depending on experience
Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Us

ParaMorph Architecture Inc, formerly David Eaton Architect Inc, brings over 40 years of architectural excellence. Renowned for exceptional design and service, the firm is undergoing an exciting transformation, expanding its offerings and reaching new heights. We are an intergenerational, innovative, and forward-looking team delivering creative, collaborative, and practical solutions across commercial, multi-family residential, hospitality, industrial, mixed-use, and institutional projects.

The Role

We are looking for a full-time Office Administrator / Receptionist to join our Surrey, BC office immediately. In this on-site role you will keep the office running smoothly: managing daily operations, maintaining equipment, coordinating schedules, and supporting clear communication. You will be the first point of contact for clients and visitors and will help sustain a workplace that supports our collaborative, creative culture.

The ideal candidate is proactive, highly organized, and comfortable multitasking in a fast-paced environment, with strong administrative, clerical, and communication skills and experience managing office systems and vendors.

Just as importantly, you are cheerful, frank, and open by nature: someone who brings warmth and good humour to the front desk, communicates honestly and directly, and fits naturally into a friendly, collaborative team.

Key Responsibilities

Manage front desk operations, greeting visitors and handling multi-line phones with professionalism and courtesy
Oversee HR functions, including onboarding, training and development, and employee record keeping
Handle bookkeeping tasks in QuickBooks, including expense tracking
Maintain accurate filing systems for documents, contracts, and vendor information
Assist with payroll processing, ensure timely submission of employee hours, and support benefits administration
Coordinate vendor management, including procurement and service scheduling
Support team management by supervising administrative staff and facilitating communication across departments
Organize meetings, prepare agendas, and manage scheduling to keep the office productive
Arrive earlier than the rest of the team to prepare the office for the day
Ensure adherence to office policies, procedures, and budget guidelines

Qualifications

Proven experience in administrative assistance and office administration
Experience with office equipment and tools to keep daily operations seamless
Exceptional communication and customer service skills for working with team members, clients, and partners
Cheerful, approachable personality, with a frank and open communication style
Strong time management, organizational skills, and attention to detail
Proficiency in Microsoft Office Suite and other office management software
Ability to work on-site at our Surrey, BC office

Assets:

Prior experience in an architecture, design, or creative firm
Post-secondary education in Business Administration or a related field

Compensation & Schedule

Salary: $24 to $26 per hour, depending on experience

Hours: Full-time, Monday to Friday, [8:45 AM - 5:00 PM]. Early arrival is required to prepare the office for the day.

Benefits:

Extended health and dental coverage after probation
Paid vacation and statutory holidays
Paid sick days
Professional development support
Friendly, collaborative, creative office culture

How to Apply

Send your resume and a brief cover letter to hr@paramorph.com with the subject line "Office Administrator Application." We are reviewing applications right away, and the successful candidate will start immediately.

ParaMorph Architecture Inc is an equal opportunity employer. We welcome and encourage applications from all qualified candidates.

Apply About employer

More about this job

Responsibilities

Manage front desk operations, office systems, schedules, vendors, filing, and bookkeeping while supporting HR, payroll, and benefits administration. Coordinate meetings and communication, supervise administrative staff, and prepare the office before the team arrives.

Requirements

Candidates should have experience in administrative assistance and office administration, strong communication and customer service skills, and excellent organization, time management, and attention to detail. Proficiency with Microsoft Office and office management tools is expected; experience in an architecture or creative firm and post-secondary education in business administration or a related field are assets.

Skills

Office Administration
Reception
Front Desk Operations
Customer Service
Communication
Human Resources Administration
Onboarding
Employee Record Keeping
QuickBooks
Bookkeeping
Payroll Processing
Benefits Administration
Vendor Management
Scheduling
Microsoft Office Suite
Time Management

Benefits

Extended Health Coverage
Dental Coverage
Paid Vacation
Statutory Holidays
Paid Sick Days
Professional Development Support

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Reception
Front Desk
Human Resources
Onboarding
Training And Development
Employee Records
QuickBooks
Bookkeeping
Expense Tracking
Payroll Processing
Benefits Administration
Filing Systems
Vendor Management
Procurement
Meeting Coordination
Scheduling
Administrative Staff Supervision
Office Equipment
Microsoft Office Suite
Office Policies
Budget Guidelines
Architecture
Design
Customer Service

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