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Added 1 hour ago
GC
MANAGER, BUSINESS DEVELOPMENT – ATLANTIC CANADA
Giffen Consulting Ltd.
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
Monitoring the impact of marketing and sales activities; assisting in the developing of pricing lists, catalogues, and marketing literature.
Added 1 hour ago
SA
Account Executive
STAN AI
Toronto, ON · North York, ON
- $90,000 to $115,000 USD / year
- Full-time
We are looking for a high-performing Account Executive to drive STAN’s growth by managing the full sales cycle - from initial prospecting and discovery to closing deals and hand-off. You…
Added 4 hours ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
You will work directly with the Executive Director and provide administrative and operational coordination for all SWBA management staff. You will have full visibility into everything the…
Added 4 hours ago
WP
Manager, Parking and Commercial Operations
Westerner Park
Red Deer, AB
- Full-time
Reporting to the Chief Executive Officer (CEO), the Manager is accountable for revenue generation and profitability, customer experience, service delivery, staffing, systems, and continuous…
Added 4 hours ago
CH
Sales & Catering Manager - Courtyard by Marriott Edmonton Downtown
Concord Hospitality Enterprises
Edmonton, AB
- Full-time
…will develop and foster hotel business through direct sales, marketing, telemarketing, direct mail, and tours of the hotel for both guest rooms and event…
Added 5 hours ago
HC
E-Commerce and Analytics Manager
H.I.S Canada Travel Inc.
Toronto, ON
- Full-time
Reports To: Senior Director, Integrated Marketing
Added 6 hours ago
Back of House - Line Cook
Northland Properties
Calgary, AB
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 6 hours ago
Back of House - Line Cook
Northland Properties
Calgary, AB
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 8 hours ago
O
Guest Experience Representative
OMERS
Mississauga, ON · Square One
- Part-time
Post-secondary education in a related field preferred (i.e. Hospitality/tourism, Marketing/Communications)
Added 8 hours ago
Back of House - Line Cook
Northland Properties
Sherwood Park, AB
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 9 hours ago
H
Senior Project Manager, Environmental Assessments and TRPAPs
HDR
Toronto, ON
- Full-time
Establish and maintain client relations, and be involved with marketing, contractual, design and production meetings
Added 9 hours ago
H
Site Civil Section Manager
HDR
Toronto, ON · Richmond Hill, ON
- Full-time
Support local marketing efforts, including strategic planning, proposal development, and interviews.
Added 9 hours ago
I
Partner Enablement Leader
Intuit
Toronto, ON
- Full-time
You will work across Sales, Partnerships, Product, Marketing, Customer Success, Legal and Finance, each with its own priorities. The role reports to the Director of Sales Enablement.
Added 12 hours ago
AL
AltaGas - 2027 Community and Indigenous Relations Intern
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Prince Rupert, BC
- Full-time
In addition to their day-to-day role, interns participate in professional development sessions, networking events, executive speaker opportunities, and a capstone project designed to…
Added 12 hours ago
Account Executive, Commercial Insurance
Talent Acquisition Team at Westland Insurance. Text reply only.
Sudbury, ON · Sault Ste. Marie, ON
We’re searching for an Account Executive, Commercial Insurance. Are you searching for new possibilities?
Added 13 hours ago
Strategist, Enterprise
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Toronto, ON
…leaders as well as the executives who run their AI, Product, Marketing, Design, and Data teams. The role operates on two fronts. First, you will help these enterprises build durable,…
Added 13 hours ago
Senior Strategist, Enterprise
BrainStation
Toronto, ON
…leaders as well as the executives who run their AI, Product, Marketing, Design, and Data teams. The role operates on two fronts. First, you will help these enterprises build durable,…
Added 13 hours ago
Manager, Enterprise
BrainStation
Toronto, ON
…leaders as well as the executives who run their AI, Product, Marketing, Design, and Data teams. The role operates on two fronts. First, you will help these enterprises build durable,…
Added 13 hours ago
Account Executive, Enterprise
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Added 13 hours ago
FOH Management - General Manager
Northland Properties
Calgary, AB
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 13 hours ago
S
Channel Executive
Sage
Toronto, ON
- Full-time
As our Sage Channel Executive, you will drive new customer acquisition and revenue growth across our strategic partners throughout Canada. You will manage a portfolio of assigned Sage…
Added 13 hours ago
SH
Senior Media Relations and Communications Specialist
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Winnipeg, MB
- Full-time
3 years’ experience working with internal and external stakeholders including executive/senior leadership.
Added 14 hours ago
M
Back of House - Cook
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Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 14 hours ago
Senior Media Relations and Communications Specialist
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Winnipeg, MB
3 years’ experience working with internal and external stakeholders including executive/senior leadership.
Added 14 hours ago
NC
Program Assistant – Moose Factory (26-35)
Northern College of Applied Arts and Technology
ON · Moose Factory, ON
- Full-time
…for the Access Centre, including distribution of departmental marketing material, manage all digital files, register Academic Upgrading students and maintain accurate records for reporting…

Parrish & Heimbecker, Limited

Executive & Office Services Assistant

Winnipeg, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Executive and Office Services Assistant

Employment Type: Full-Time, Permanent

Division: Corporate

Location: Winnipeg, MB (On-site)

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

Want to know more? Start here: Grain & Crop Inputs | Parrish & Heimbecker

The Role

We are seeking an Executive & Office Services Assistant to join our Corporate team at the Winnipeg Head Office. This role is responsible for providing confidential executive and board support while leading the coordination and delivery of office services, ensuring a professional, well-organized, service-oriented environment for executive and corporate employees, as well as Grain division leadership and support employees. The position manages executive administration, board and senior leadership meeting logistics, executive travel, workplace and facilities services, reception and mailroom operations, corporate accounts, employee programs, vendors, and office events with a high degree of discretion, judgment, and professionalism.

Day to Day

Provide comprehensive and confidential administrative support to the Chief Executive Officer, Chief Financial Officer and other designated senior executives.
Coordinate executive meetings, appointments, business meals and related logistics.
Arrange executive travel, including flights, accommodation and ground transportation.
Prepare, organize and distribute confidential documents and correspondence and coordinate required signatures and approvals.
Coordinate Board of Directors meetings, including scheduling, venues, travel and accommodation.
Compile, organize and distribute board books and other meeting materials.
Maintain the corporate aircraft calendar and coordinate flight requests with the external aviation service provider.
Oversee day-to-day office services and coordinate reception coverage and the professional handling of visitors, calls, deliveries and general requests.
Provide day-to-day direction to the mailroom employee and ensure mail, courier and delivery services are handled efficiently.
Administer the corporate credit card program in accordance with approved policies and authorizations.
Review vendor invoices and prepare supporting information for approvals, payments, journal entries, chargebacks and payroll deductions.
Serve as a primary contact for property management, building operations and security.
Support workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation.
Administer employee programs, including the corporate suite, corporate merchandise store, parking and designated fitness programs.
Monitor vendor service delivery, invoices and renewals and identify improvements to office-service processes.
Other duties as assigned.

What You’ll Bring

Post-secondary education in business administration, office administration or a related field is preferred.
At least 7 years of progressive experience in executive support, office operations or corporate services is preferred.
Background supporting C-suite executives or a Board of Directors is strongly preferred.
Demonstrated discretion and sound judgment in handling highly confidential and sensitive information for owners, executives and directors is required.
Previous supervisory or team-lead experience is preferred.
Track record of coordinating vendors, invoices and operational records is required.
Exceptional organizational, prioritization, time-management and follow-through skills.
Strong written, verbal and interpersonal communication skills.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to work independently and determine when escalation or approval is required.
Ability to occasionally work outside regular business hours to support Board meetings, executive travel, special events or urgent office and building issues.
May be required to complete fire-warden or emergency-response training.
Eligibility to become a Commissioner for Oaths may be considered an asset if required by the company.
Occasional travel may be required.

Why Join Us

Benefits

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

Apply About employer

More about this job

Responsibilities

Provide confidential administrative support to senior executives and coordinate Board of Directors and leadership meetings, materials, and travel. Oversee office services, reception and mailroom operations, vendors, corporate accounts, employee programs, facilities coordination, and workplace safety preparedness.

Requirements

Post-secondary education in business administration, office administration, or a related field is preferred, along with at least seven years of progressive experience in executive support, office operations, or corporate services. C-suite or Board support experience, discretion with sensitive information, vendor and invoice coordination, strong organizational and communication skills, and advanced Microsoft 365 proficiency are required or strongly preferred.

Skills

Executive Support
Board Support
Office Operations
Confidential Information Handling
Meeting Coordination
Travel Coordination
Vendor Management
Invoice Processing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Prioritization
Written and Verbal Communication

Benefits

Comprehensive Health Coverage
Medical Insurance
Dental Insurance
Vision Insurance
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Board of Directors
C-Suite Support
Corporate Services
Office Operations
Meeting Logistics
Board Books
Executive Travel
Corporate Aircraft Calendar
Reception
Mailroom Operations
Corporate Credit Card Program
Vendor Invoices
Approvals and Payments
Journal Entries
Chargebacks
Payroll Deductions
Property Management
Building Operations
Security
Workplace Safety
Emergency Preparedness
Fire Warden
Employee Programs
Corporate Suite
Parking Programs
Microsoft 365
Outlook
Excel
PowerPoint

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