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Regional Operations Manager, Cleaning Services
BGIS
MB · Manitoba, Canada
- Part-time
Job Summary: Under the general supervision of the Regional Director of Operations the Regional Manager performs a variety of management tasks with emphasis on customer satisfaction and…
Added 5 mins ago
CG
Senior Geotechnical Engineer (Mount Milligan)
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Fort St. James, BC
- Full-time
Become a valuable addition to Centerra's Mount Milligan Mine operations team
Added 5 mins ago
FH
Fairmont Gold Assistant Manager Full-time
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Victoria, BC
- Full-time
Lead the operation of the Fairmont Gold arrival and departures experience.
Added 5 mins ago
MT
Class 1 Yard Shunt Driver ( Master Packaging)
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- Full-time
…Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive…
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T
Manager, Compliance Monitoring & Testing (5672)
TD
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- Full-time
Lead the development, execution, and oversight of an effective Compliance Monitoring and Testing program.
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Directeur maintenance/Directrice maintenance
St-Amour
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- Full-time
…entretien afin de contribuer activement à l'optimisation de ses opérations et au développement de ses…
Added 5 mins ago
RH
Director of Finance
Robert Half
Vancouver, BC · Greater Vancouver, BC
- $150,000 to $170,000 CAD / year
- Full-time
With a reputation for innovation and a thoughtful approach to growth, the company has successfully expanded its operations while maintaining a collaborative, people-first culture. Employees…
Added 5 mins ago
TR
Chief Nursing Executive (CNE) & Executive Director
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- Full-time
…Spiritual Care, and clinical EPIC optimization. You will also co-lead, with the Chief Operating Officer (COO) and SVP, the expansion of our clinical informatics…
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WC
(CAN) Front End Checkout Team Associate
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Parry Sound, ON
- Full-time
Refers appropriate service and transactional items to a Customer Service Manager or Front End Team Lead.
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Executive Assistant
J.D. Irving, Limited
Dartmouth, NS
- Full-time
…smooth coordination of executive priorities, communications, and…
Added 5 mins ago
IE
Assistant Director of Studies
ILSC Education Group
Toronto, ON
- Temporary
Lead teacher meetings and professional development sessions.
Added 5 mins ago
Store Manager
UFA Co-operative Ltd.
Grimshaw, AB
As Store Manager, you will be responsible for leading all aspects of store operations, driving business performance, fostering a strong safety culture, and delivering an exceptional…
Added 5 mins ago
CT
Vice-President, Pricing & Promotions
Canadian Tire Corporation
Toronto, ON
- Full-time
…Merchandise Planning, the Vice-President, Pricing & Promotions will lead pricing and promotional strategy across CTC’s retail businesses. This leader will use customer insights, market…
Added 5 mins ago
PT
Parts Manager
Premier Truck Group
Sarnia, ON
- Full-time
We are looking for a results-driven Parts Manager to lead our parts department and grow its profitability. This is a fast-paced, people-focused leadership role: you will motivate and…
Added 5 mins ago
PT
Parts Manager
Premier Truck Group
London, ON
- Full-time
We are looking for a results-driven Parts Manager to lead our parts department and grow its profitability. This is a fast-paced, people-focused leadership role: you will motivate and…
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Sales Advisor IV - Yorkdale Shopping Centre Spaces
Rivian
Toronto, ON
- Full-time
…community. You will manage the entire customer relationship from lead qualification to close, ensuring a personalized purchase experience throughout. You will educate and inspire customers…
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Responsable avion en commandes de vol / Aircraft Flight Control Systems Lead
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Mirabel, QC · Montreal, QC
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Added 5 mins ago
WM
Container Welder (First shift)
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…we know skilled trades professionals are the backbone of our…
Added 5 mins ago
JS
Licensed Electrician (442A) - Rotating Continental Shift
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Burlington, ON
- Full-time
…electrical systems and equipment to support safe and efficient plant operations. This role requires strong technical expertise, attention to detail, and the ability to work both…
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Senior Manager, GTO Strategy & Transformation
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- Full-time
…initiatives produce measurable outcomes across Technology and Operations. You will serve as a key coordination point across 14 countries, maintaining visibility across portfolio priorities…
Added 5 mins ago
NT
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- Full-time
Gérer l'absentéisme, l'affectation du personnel et la répartition des tâches afin d'assurer la continuité et l'équilibre des opérations.
Added 5 mins ago
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Facility Manager III
BGIS
Mississauga, ON
- Full-time
Project Management roles to lead and execute projects,
Added 5 mins ago
TO
Supervisor, Corporate Facilities
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Caledon, ON
- Full-time
…opportunities and coaching/mentoring; oversees the maintenance and operations of ice surfaces & pools/spas and outdoor amenities; selects and monitors performance of service contractors;…
Added 5 mins ago
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Gestionnaire immobilier Westwalk DDO / Property Manager Westwalk DDO
Scalia (Les Propriétés)
Montreal, QC
- Full-time
Diriger les opérations quotidiennes de Westwalk DDO et de l'équipe sur place, incluant l'entretien, la sécurité, le personnel d'entretien ménager et les entrepreneurs externes.
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Account Executive, Enterprise | North America
Deel
Canada
- Full-time
Lead the full sales process, from prospecting and discovery to negotiation and closing.

Parrish & Heimbecker, Limited

Executive & Office Services Assistant

Winnipeg, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Executive and Office Services Assistant

Employment Type: Full-Time, Permanent

Division: Corporate

Location: Winnipeg, MB (On-site)

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

Want to know more? Start here: Grain & Crop Inputs | Parrish & Heimbecker

The Role

We are seeking an Executive & Office Services Assistant to join our Corporate team at the Winnipeg Head Office. This role is responsible for providing confidential executive and board support while leading the coordination and delivery of office services, ensuring a professional, well-organized, service-oriented environment for executive and corporate employees, as well as Grain division leadership and support employees. The position manages executive administration, board and senior leadership meeting logistics, executive travel, workplace and facilities services, reception and mailroom operations, corporate accounts, employee programs, vendors, and office events with a high degree of discretion, judgment, and professionalism.

Day to Day

Provide comprehensive and confidential administrative support to the Chief Executive Officer, Chief Financial Officer and other designated senior executives.
Coordinate executive meetings, appointments, business meals and related logistics.
Arrange executive travel, including flights, accommodation and ground transportation.
Prepare, organize and distribute confidential documents and correspondence and coordinate required signatures and approvals.
Coordinate Board of Directors meetings, including scheduling, venues, travel and accommodation.
Compile, organize and distribute board books and other meeting materials.
Maintain the corporate aircraft calendar and coordinate flight requests with the external aviation service provider.
Oversee day-to-day office services and coordinate reception coverage and the professional handling of visitors, calls, deliveries and general requests.
Provide day-to-day direction to the mailroom employee and ensure mail, courier and delivery services are handled efficiently.
Administer the corporate credit card program in accordance with approved policies and authorizations.
Review vendor invoices and prepare supporting information for approvals, payments, journal entries, chargebacks and payroll deductions.
Serve as a primary contact for property management, building operations and security.
Support workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation.
Administer employee programs, including the corporate suite, corporate merchandise store, parking and designated fitness programs.
Monitor vendor service delivery, invoices and renewals and identify improvements to office-service processes.
Other duties as assigned.

What You’ll Bring

Post-secondary education in business administration, office administration or a related field is preferred.
At least 7 years of progressive experience in executive support, office operations or corporate services is preferred.
Background supporting C-suite executives or a Board of Directors is strongly preferred.
Demonstrated discretion and sound judgment in handling highly confidential and sensitive information for owners, executives and directors is required.
Previous supervisory or team-lead experience is preferred.
Track record of coordinating vendors, invoices and operational records is required.
Exceptional organizational, prioritization, time-management and follow-through skills.
Strong written, verbal and interpersonal communication skills.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to work independently and determine when escalation or approval is required.
Ability to occasionally work outside regular business hours to support Board meetings, executive travel, special events or urgent office and building issues.
May be required to complete fire-warden or emergency-response training.
Eligibility to become a Commissioner for Oaths may be considered an asset if required by the company.
Occasional travel may be required.

Why Join Us

Benefits

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

Apply About employer

More about this job

Responsibilities

Provide confidential administrative support to senior executives and coordinate Board of Directors and leadership meetings, materials, and travel. Oversee office services, reception and mailroom operations, vendors, corporate accounts, employee programs, facilities coordination, and workplace safety preparedness.

Requirements

Post-secondary education in business administration, office administration, or a related field is preferred, along with at least seven years of progressive experience in executive support, office operations, or corporate services. C-suite or Board support experience, discretion with sensitive information, vendor and invoice coordination, strong organizational and communication skills, and advanced Microsoft 365 proficiency are required or strongly preferred.

Skills

Executive Support
Board Support
Office Operations
Confidential Information Handling
Meeting Coordination
Travel Coordination
Vendor Management
Invoice Processing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Prioritization
Written and Verbal Communication

Benefits

Comprehensive Health Coverage
Medical Insurance
Dental Insurance
Vision Insurance
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Board of Directors
C-Suite Support
Corporate Services
Office Operations
Meeting Logistics
Board Books
Executive Travel
Corporate Aircraft Calendar
Reception
Mailroom Operations
Corporate Credit Card Program
Vendor Invoices
Approvals and Payments
Journal Entries
Chargebacks
Payroll Deductions
Property Management
Building Operations
Security
Workplace Safety
Emergency Preparedness
Fire Warden
Employee Programs
Corporate Suite
Parking Programs
Microsoft 365
Outlook
Excel
PowerPoint

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