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Added 6 mins ago
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Seasonal Multi-Unit Events and Education Associate (Part-Time) - Eataly Toronto
Eataly
Toronto, ON
- $20 CAD / hour
1+ years of experience in a fast-paced customer service environment
Added 6 mins ago
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Regional Operations Manager, Cleaning Services
BGIS
MB · Manitoba, Canada
- Part-time
…Manager performs a variety of management tasks with emphasis on customer satisfaction and quality service…
Added 6 mins ago
DD
DSW: Sales Associate
DSW Designer Shoe Warehouse
Victoria, BC
- Part-time
As a (Part-time) Sales Associate, you will report to the Store Manager and assist in fostering inclusivity and diverse customer connections. In this role, you will be responsible for…
Added 6 mins ago
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HOURLY ASSISTANT MANAGER-EN
La Vie En Rose
Victoria, BC
- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 6 mins ago
RI
Pest Control Technician
Rentokil Initial
Peace River, AB
- $43,000 to $45,000 CAD / year
- Full-time
…Rentokil Terminix has earned a reputation in Canada for full service pest solutions delivered through cutting edge technology and uncompromising quality. We support our self-motivated…
Added 6 mins ago
WC
(CAN) General Merchandise Associate
Walmart Canada
Sylvan Lake, AB
- Full-time
…great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver excellent customer service by living Walmart’s values, maintaining a well‑organized…
Added 6 mins ago
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(CAN) Associé de jour, rénovation
Walmart Canada
Montreal, QC
- Contract
While executing remodel responsibilities, they consistently demonstrate exceptional customer focus by proactively assisting customers in locating products, answering questions accurately,…
Added 6 mins ago
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Sales Manager
UAP Inc.
Toronto, ON
- $92,500 to $115,600 CAD / year
- Full-time
At NAPA, we are driving the future of the auto parts industry with unmatched service and innovative solutions. Our passionate sales team is at the heart of our success, dedicated to…
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Automotive Detailer - Car Washer - Toronto
Enterprise
Toronto, ON
- Full-time
You will be responsible for washing, cleaning, sanitizing, inspecting, and preparing a variety of vehicles, ensuring they meet our high cleanliness and safety standards for customer rentals.
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Meat Team Member (Service Counter) - Full Time
Whole Foods Market
Burnaby, BC
- Full-time
Provides support as a member of the meat team to include duties related to counter service, stocking, and sanitation in the meat department. All Whole Foods Market Retail jobs require…
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(CAN) Fashion Associate
Walmart Canada
Olds, AB
- Contract
Position Summary...Working as a Fashion Associate at Walmart Canada is a great way to develop your skills in the retail industry. A Fashion Associate is a customer service champion that…
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WC
(CAN) Stockperson/Cartpusher
Walmart Canada
Dauphin, MB
- Full-time
…storage locations using approved procedures. Through friendly customer interactions and a strong focus on safety, this role supports smooth store operations while building valuable skills…
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(CAN) Associé, épicerie
Walmart Canada
Montreal, QC
- Contract
…great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver excellent customer service by living Walmart’s values, keeping the grocery area…
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WC
(CAN) Deli Bakery Team Associate
Walmart Canada
Red Deer, AB
- Contract
Position Summary...A Deli Bakery Associate provides exemplary customer service by adhering to the basic beliefs and values of Walmart, maintains and zones the Bakery and/or Deli area, and…
Added 6 mins ago
WC
(CAN) Cashier
Walmart Canada
Mount Pearl, NL
- Contract
Position Summary...Working as a Cashier at Walmart Canada is a great way to develop your skills in the retail industry. A Cashier provides exemplary customer service during the checkout…
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Temporary Sales Associate
Coach
Toronto, ON
- Part-time
…shopping experience, meet personal and store sales goals, and support daily store operations. This role blends luxury‑retail service, omni‑channel selling, and team collaboration to drive…
Added 6 mins ago
WC
(CAN) OMNI Customer Fulfillment Associate
Walmart Canada
Temiskaming Shores, ON
- Full-time
Position Summary...Working as an OMNI Customer Fulfillment Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you…
Added 6 mins ago
WC
(CAN) Cashier
Walmart Canada
Temiskaming Shores, ON
- Full-time
Position Summary...Working as a Cashier at Walmart Canada is a great way to develop your skills in the retail industry. A Cashier provides exemplary customer service during the checkout…
Added 6 mins ago
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(CAN) Overnight Associate
Walmart Canada
Yorkton, SK
- Full-time
Position Summary...To provide customer service by completing assigned tasks relating to receiving and the flow of merchandise through to the sales floor. This will be accomplished by…
Added 6 mins ago
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(CAN) Stock Unloader Associate
Walmart Canada
Taber, AB
- Full-time
…excellent opportunity to build hands‑on experience in a fast‑paced retail environment. In this role, you play a key part in keeping the store running smoothly by unloading trailers,…
Added 6 mins ago
WC
(CAN) Overnight Associate
Walmart Canada
Grande Prairie, AB
- Full-time
Position Summary...To provide customer service by completing assigned tasks relating to receiving and the flow of merchandise through to the sales floor. This will be accomplished by…
Added 6 mins ago
WC
(CAN) Front End Checkout Team Associate
Walmart Canada
Parry Sound, ON
- Full-time
Position Summary...To support and process transactions, providing exceptional customer service to ensure a positive shopping experience and drive customer loyalty.
Added 7 mins ago
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Laline - Assistant Store Manager - Toronto Eaton Centre
Fox Group Canada Inc.
Toronto, ON
- Full-time
As a Assistant Store Manager, you are an experienced leader with exceptional service and sales acumen. Reporting into the Store Manager, you will support the growth and awareness of Laline…
Added 7 mins ago
Overnight Customer Service Representative
Circle K
Mount Uniacke, NS
As a Customer Service Representative, you will enjoy:
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Part Time Cast Member
Cineplex
New Minas, NS · CPX New Minas
- Part-time

Parrish & Heimbecker, Limited

Executive & Office Services Assistant

Winnipeg, MB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Executive and Office Services Assistant

Employment Type: Full-Time, Permanent

Division: Corporate

Location: Winnipeg, MB (On-site)

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

Want to know more? Start here: Grain & Crop Inputs | Parrish & Heimbecker

The Role

We are seeking an Executive & Office Services Assistant to join our Corporate team at the Winnipeg Head Office. This role is responsible for providing confidential executive and board support while leading the coordination and delivery of office services, ensuring a professional, well-organized, service-oriented environment for executive and corporate employees, as well as Grain division leadership and support employees. The position manages executive administration, board and senior leadership meeting logistics, executive travel, workplace and facilities services, reception and mailroom operations, corporate accounts, employee programs, vendors, and office events with a high degree of discretion, judgment, and professionalism.

Day to Day

Provide comprehensive and confidential administrative support to the Chief Executive Officer, Chief Financial Officer and other designated senior executives.
Coordinate executive meetings, appointments, business meals and related logistics.
Arrange executive travel, including flights, accommodation and ground transportation.
Prepare, organize and distribute confidential documents and correspondence and coordinate required signatures and approvals.
Coordinate Board of Directors meetings, including scheduling, venues, travel and accommodation.
Compile, organize and distribute board books and other meeting materials.
Maintain the corporate aircraft calendar and coordinate flight requests with the external aviation service provider.
Oversee day-to-day office services and coordinate reception coverage and the professional handling of visitors, calls, deliveries and general requests.
Provide day-to-day direction to the mailroom employee and ensure mail, courier and delivery services are handled efficiently.
Administer the corporate credit card program in accordance with approved policies and authorizations.
Review vendor invoices and prepare supporting information for approvals, payments, journal entries, chargebacks and payroll deductions.
Serve as a primary contact for property management, building operations and security.
Support workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation.
Administer employee programs, including the corporate suite, corporate merchandise store, parking and designated fitness programs.
Monitor vendor service delivery, invoices and renewals and identify improvements to office-service processes.
Other duties as assigned.

What You’ll Bring

Post-secondary education in business administration, office administration or a related field is preferred.
At least 7 years of progressive experience in executive support, office operations or corporate services is preferred.
Background supporting C-suite executives or a Board of Directors is strongly preferred.
Demonstrated discretion and sound judgment in handling highly confidential and sensitive information for owners, executives and directors is required.
Previous supervisory or team-lead experience is preferred.
Track record of coordinating vendors, invoices and operational records is required.
Exceptional organizational, prioritization, time-management and follow-through skills.
Strong written, verbal and interpersonal communication skills.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to work independently and determine when escalation or approval is required.
Ability to occasionally work outside regular business hours to support Board meetings, executive travel, special events or urgent office and building issues.
May be required to complete fire-warden or emergency-response training.
Eligibility to become a Commissioner for Oaths may be considered an asset if required by the company.
Occasional travel may be required.

Why Join Us

Benefits

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

Apply About employer

More about this job

Responsibilities

Provide confidential administrative support to senior executives and coordinate Board of Directors and leadership meetings, materials, and travel. Oversee office services, reception and mailroom operations, vendors, corporate accounts, employee programs, facilities coordination, and workplace safety preparedness.

Requirements

Post-secondary education in business administration, office administration, or a related field is preferred, along with at least seven years of progressive experience in executive support, office operations, or corporate services. C-suite or Board support experience, discretion with sensitive information, vendor and invoice coordination, strong organizational and communication skills, and advanced Microsoft 365 proficiency are required or strongly preferred.

Skills

Executive Support
Board Support
Office Operations
Confidential Information Handling
Meeting Coordination
Travel Coordination
Vendor Management
Invoice Processing
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Prioritization
Written and Verbal Communication

Benefits

Comprehensive Health Coverage
Medical Insurance
Dental Insurance
Vision Insurance
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Board of Directors
C-Suite Support
Corporate Services
Office Operations
Meeting Logistics
Board Books
Executive Travel
Corporate Aircraft Calendar
Reception
Mailroom Operations
Corporate Credit Card Program
Vendor Invoices
Approvals and Payments
Journal Entries
Chargebacks
Payroll Deductions
Property Management
Building Operations
Security
Workplace Safety
Emergency Preparedness
Fire Warden
Employee Programs
Corporate Suite
Parking Programs
Microsoft 365
Outlook
Excel
PowerPoint

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