Operations Administrator
- Acton, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 2+ years of experience in administrative or operations support, ideally in food manufacturing or a fast-paced production environment.
- Posting language
- English
- Posted
Original job description
Operations Administrator (Contract)
Employment Type: Full Time Contract (18 Months)
Division: P&H Milling
Location: Acton, ON
Who We Are
Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.
Your Team
P&H Milling: P&H Milling is Canada’s largest Canadian-owned milling company, producing high-quality flour and cereal products for bakeries, food manufacturers, and consumers. From coast to coast, we transform Canadian wheat into trusted products that feed families at home and abroad.
Want to know more? Start here: P&H Milling Group | Parrish & Heimbecker
The Role
We are seeking an Operations Administrator to join our P&H Milling team. This role is responsible for delivering comprehensive administrative support to the Mill leadership team and staff in all aspects of our operations
Day to Day
Benefits
At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:
We thank all applicants, however only those selected for an interview will be contacted.
P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.
Employment Type: Full Time Contract (18 Months)
Division: P&H Milling
Location: Acton, ON
Who We Are
Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.
Your Team
P&H Milling: P&H Milling is Canada’s largest Canadian-owned milling company, producing high-quality flour and cereal products for bakeries, food manufacturers, and consumers. From coast to coast, we transform Canadian wheat into trusted products that feed families at home and abroad.
Want to know more? Start here: P&H Milling Group | Parrish & Heimbecker
The Role
We are seeking an Operations Administrator to join our P&H Milling team. This role is responsible for delivering comprehensive administrative support to the Mill leadership team and staff in all aspects of our operations
Day to Day
- Provide essential administrative support to ensure seamless site operation
- Coordinate onboarding and employee training schedules
- Support workplace Health & Safety by assisting site leadership with their implementation of Health & Safety Programs
- Organize internal events, engagement activities, and social committee initiatives.
- Oversee mail, couriers, office supplies, and user access for new hires and terminations.
- Contribute to workplace safety by helping implement and track health & safety programs.
- Help administer eCompliance and iLobby platforms, maintaining accurate records and documentation.
- Track and report key safety and training metrics (KPIs).
- Manage PPE inventory, supplies, and employee records with confidentiality.
- Support cross-functional teams with a wide range of administrative tasks as needed.
- Post-secondary education in Office Administration, Business Administration, Operations Management, or a related field
- 2+ years of experience in administrative or operations support, ideally in food manufacturing or a fast-paced production environment.
- Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable navigating administrative systems and tools.
- Willingness to occasionally enter production areas (Mill/Warehouse) to support operations.
Benefits
At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:
- Comprehensive Health Coverage (Medical, Dental, and Vision)
- RRSP Matching Program
- Paid Time Off and Wellness Initiatives
- Learning and Development Opportunities
- Tuition Reimbursement
- Employee Assistance Program
We thank all applicants, however only those selected for an interview will be contacted.
P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.
More about this job
Responsibilities
Provide administrative support to the mill leadership team and staff, including onboarding, training coordination, office operations, and employee records management. Assist with health and safety programs, maintain eCompliance and iLobby records, track safety and training KPIs, manage PPE inventory, and support workplace events and cross-functional administrative needs.
Requirements
Post-secondary education in Office Administration, Business Administration, Operations Management, or a related field is required, along with at least two years of administrative or operations support experience. Candidates should be proficient in Microsoft Word, Excel, and Outlook, comfortable using administrative systems, and willing to occasionally enter mill or warehouse production areas.
Skills
- Administrative Support
- Operations Support
- Employee Onboarding
- Training Coordination
- Health and Safety Program Support
- Event Coordination
- Recordkeeping
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Administrative Systems
- KPI Tracking and Reporting
- PPE Inventory Management
- Confidentiality
- Cross-Functional Collaboration
Benefits
- Comprehensive Health Coverage (Medical, Dental, and Vision)
- RRSP Matching Program
- Paid Time Off
- Wellness Initiatives
- Learning and Development Opportunities
- Tuition Reimbursement
- Employee Assistance Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Manufacturing
- Food & Beverage
- Security & Safety
- Agriculture
Keywords
- Office Administration
- Business Administration
- Operations Management
- Food Manufacturing
- Production Environment
- Administrative Support
- Employee Onboarding
- Training Schedules
- Health and Safety Programs
- eCompliance
- iLobby
- Safety Metrics
- Training KPIs
- PPE Inventory
- Employee Records
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Office Supplies
- User Access Management
- Courier Management
- Internal Events
- Cross-Functional Support
- Flour Milling
- Food Production