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Parrish & Heimbecker, Limited

Operations Administrator

Acton, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 31, 2026
Experience: 2+ years of experience in administrative or operations support, ideally in food manufacturing or a fast-paced production environment.
Posting language: English
Posted: Aug 7, 2026

Original job description

Operations Administrator (Contract)

Employment Type: Full Time Contract (18 Months)

Division: P&H Milling

Location: Acton, ON

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

P&H Milling: P&H Milling is Canada’s largest Canadian-owned milling company, producing high-quality flour and cereal products for bakeries, food manufacturers, and consumers. From coast to coast, we transform Canadian wheat into trusted products that feed families at home and abroad.

Want to know more? Start here: P&H Milling Group | Parrish & Heimbecker

The Role

We are seeking an Operations Administrator to join our P&H Milling team. This role is responsible for delivering comprehensive administrative support to the Mill leadership team and staff in all aspects of our operations

Day to Day

Provide essential administrative support to ensure seamless site operation
Coordinate onboarding and employee training schedules
Support workplace Health & Safety by assisting site leadership with their implementation of Health & Safety Programs
Organize internal events, engagement activities, and social committee initiatives.
Oversee mail, couriers, office supplies, and user access for new hires and terminations.
Contribute to workplace safety by helping implement and track health & safety programs.
Help administer eCompliance and iLobby platforms, maintaining accurate records and documentation.
Track and report key safety and training metrics (KPIs).
Manage PPE inventory, supplies, and employee records with confidentiality.
Support cross-functional teams with a wide range of administrative tasks as needed.

What You’ll Bring

Post-secondary education in Office Administration, Business Administration, Operations Management, or a related field
2+ years of experience in administrative or operations support, ideally in food manufacturing or a fast-paced production environment.
Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable navigating administrative systems and tools.
Willingness to occasionally enter production areas (Mill/Warehouse) to support operations.

Why Join Us

Benefits

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off and Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the mill leadership team and staff, including onboarding, training coordination, office operations, and employee records management. Assist with health and safety programs, maintain eCompliance and iLobby records, track safety and training KPIs, manage PPE inventory, and support workplace events and cross-functional administrative needs.

Requirements

Post-secondary education in Office Administration, Business Administration, Operations Management, or a related field is required, along with at least two years of administrative or operations support experience. Candidates should be proficient in Microsoft Word, Excel, and Outlook, comfortable using administrative systems, and willing to occasionally enter mill or warehouse production areas.

Skills

Administrative Support
Operations Support
Employee Onboarding
Training Coordination
Health and Safety Program Support
Event Coordination
Recordkeeping
Microsoft Word
Microsoft Excel
Microsoft Outlook
Administrative Systems
KPI Tracking and Reporting
PPE Inventory Management
Confidentiality
Cross-Functional Collaboration

Benefits

Comprehensive Health Coverage (Medical, Dental, and Vision)
RRSP Matching Program
Paid Time Off
Wellness Initiatives
Learning and Development Opportunities
Tuition Reimbursement
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Operations Management
Food Manufacturing
Production Environment
Administrative Support
Employee Onboarding
Training Schedules
Health and Safety Programs
eCompliance
iLobby
Safety Metrics
Training KPIs
PPE Inventory
Employee Records
Microsoft Word
Microsoft Excel
Microsoft Outlook
Office Supplies
User Access Management
Courier Management
Internal Events
Cross-Functional Support
Flour Milling
Food Production

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