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Added 14 mins ago
KC
Office Administrator
Kindred Construction Ltd.
Vancouver, BC
- Full-time
…is responsible for greeting visitors and providing a warm, professional welcome to Kindred. The successful candidate is a multi-talented, outgoing self-starter who leads office…
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OC
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Ottawa, ON
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Development and/or delivery of professional learning to educators, parents and/or other professionals
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Perform other administrative tasks as assigned
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AM
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- Full-time
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing…
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SB
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- Full-time
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A professional with integrity and a strong work ethic.
Added 14 mins ago
M
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Toronto, ON · Waterloo, ON
- Full-time
…Insurance Canada, the individual will provide diverse and advanced administrative support. In addition, the incumbent will utilize technical and business knowledge, company policies and…
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J
Associate, Brokerage
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Added 14 mins ago
General Manager, Integrated Waste Services & Fuel Program - CA Posting
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Added 14 mins ago
Manager, Executive Issues and Coordination
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- $63,482 to $105,804 CAD / year
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Partners for Affordable Housing

Executive Assistant

Calgary, AB, Canada

The salary range for this position is $60,000–$75,000 annually, commensurate with experience and qualifications, together with Partners' employee health and dental benefits, 3 weeks vacation, generous wellness days and annual paid holiday closure. · Full-time

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Job details

Pay: The salary range for this position is $60,000–$75,000 annually, commensurate with experience and qualifications, together with Partners' employee health and dental benefits, 3 weeks vacation, generous wellness days and annual paid holiday closure.
Job type: Full-time
Apply by: Dec 5, 2026
Experience: 5+ years of progressively responsible administrative experience, including experience supporting a senior executive.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Partners

Partners for Affordable Housing brings together public, private, philanthropic, and nonprofit partners to help community-led affordable housing solutions move forward, faster.

We mobilize philanthropic capital, connect housing providers with the partners and resources they need, and help unlock funding for viable projects that might otherwise stall. Through initiatives such as our platform Front Door and our funding programs, we are helping affordable housing projects advance in communities across Canada.

We are a small, growing, mission-driven team working nationally toward a shared goal: helping ensure everyone has a place to call home.

The Role

The Executive Assistant & Governance Coordinator provides dedicated, confidential executive support to the CEO and coordinates the administrative activities that support Partners' Board of Directors and its committees.

Reporting to the Vice President, Corporate Services, this role helps ensure the CEO's time and priorities are effectively managed and Board and committee activities are well organized. While the CEO maintains the primary relationship with the Board, the Vice President, Corporate Services oversees governance administration, with this role coordinating the processes that support it.

This role is well suited to someone who thrives in a dynamic, entrepreneurial environment - someone who can anticipate needs, adapt quickly as priorities evolve, and bring structure and follow-through to new ideas and opportunities.

This is a hybrid role based in Calgary, with flexibility for remote work and in-person availability required to support the CEO, Board meetings, events and other organizational activities as needed.

Key Responsibilities

Executive Support

Manage the CEO's calendar, inbox, meetings and travel, proactively identifying competing priorities and ensuring effective use of the CEO's time.
Coordinate meeting preparation and prepare, proofread and format agendas, briefing materials, correspondence, reports, presentations and other executive materials.
Track requests, commitments, decisions and action items and ensure timely follow-up.
Coordinate communications and scheduling with Board members, donors, funders, partners and other external stakeholders.
Manage CEO expenses and other administrative requirements and provide administrative support to other members of the Executive Team as required.
Handle sensitive and confidential information with sound judgment and discretion.

Board & Governance Coordination

Coordinate Board and committee meetings, including the annual calendar, scheduling, agendas, logistics and meeting materials.
Coordinate the preparation, quality review and timely distribution of Board and committee packages.
Attend meetings as required, prepare accurate minutes, and maintain records of decisions, resolutions and action items.
Maintain governance records, policies, terms of reference, director information, and the Board portal and related SharePoint resources.
Support director onboarding and orientation and coordinate the administrative requirements for the Annual General Meeting and Board retreats.
Coordinate governance-related approvals, signatures and documentation and support effective Board follow-up.

Organizational & Administrative Support

Coordinate Executive Team and staff meetings, retreats, events and planning sessions as required.
Maintain organized digital records, templates, forms and document libraries using Microsoft 365, SharePoint and Teams.
Support the tracking of contacts, opportunities and follow-up activities in Salesforce and assist with editing proposals, presentations and stakeholder materials as required.
Provide routine financial administration support, including expenses, invoices, receipts and supporting documentation.
Provide backup administrative and project coordination support and assist with special projects and organizational priorities as required.
Identify practical opportunities to improve administrative processes, systems and ways of working.

Qualifications & Experience

5+ years of progressively responsible administrative experience, including experience supporting a senior executive.
Experience supporting a Board of Directors, committees or governance processes.
Experience in a charity, nonprofit or other mission-driven organization is an asset.
Post-secondary education in business, office or public administration, or a related field, is an asset; equivalent experience will also be considered.
Strong proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams and SharePoint; experience with Salesforce or another CRM.
Excellent written and verbal communication skills, including experience preparing professional correspondence, meeting materials and minutes.
Exceptional organizational skills and attention to detail, with the ability to anticipate needs, exercise sound judgment and manage multiple and changing priorities independently.
A collaborative, adaptable and solutions-oriented approach, with the professionalism and discretion required to handle confidential information and thrive in a fast-moving, entrepreneurial environment.

Compensation

Our Commitment

Partners is committed to fostering an inclusive workplace and welcomes applications from qualified candidates with diverse backgrounds, experiences, perspectives and abilities. Accommodations are available upon request throughout the recruitment process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The anticipated start date for this role is January 2027. We expect to contact eligible candidates by the end of November 2026.

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More about this job

Responsibilities

Manage the CEO’s calendar, communications, travel, meeting preparation, expenses, and follow-up while providing discreet executive support. Coordinate Board and committee meetings, governance records, minutes, and related administrative processes, and support organizational meetings, events, systems, and special projects.

Requirements

Requires at least five years of progressively responsible administrative experience, including senior executive support, and experience supporting a Board, committees, or governance processes. Candidates should be proficient with Microsoft 365 and SharePoint, have strong communication and organizational skills, and demonstrate sound judgment, adaptability, and discretion; nonprofit experience and relevant post-secondary education are assets.

Skills

Executive Support
Calendar and Inbox Management
Board and Governance Coordination
Meeting Planning
Minute Taking
Microsoft 365
SharePoint
Microsoft Teams
Salesforce
Written and Verbal Communication
Document Preparation
Records Management
Expense Administration
Confidentiality and Discretion
Prioritization
Project Coordination

Benefits

Health Benefits
Dental Benefits
Three Weeks Vacation
Wellness Days
Annual Paid Holiday Closure
Flexible Hybrid Work Environment

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Governance Coordination
Board of Directors
Board Committees
Calendar Management
Inbox Management
Travel Coordination
Meeting Agendas
Meeting Materials
Minute Taking
Governance Records
Director Onboarding
Annual General Meeting
Board Portal
Microsoft 365
Outlook
Word
PowerPoint
Excel
Microsoft Teams
SharePoint
Salesforce
Expense Administration
Invoice Processing
Document Management
Stakeholder Communications
Affordable Housing
Nonprofit Organizations
Confidential Information

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