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Added 13 mins ago
VC
Indigenous Cultural Practitioner
Vancouver Coastal Health
Vancouver, BC
- $44.85 to $56.02 CAD / hour
- Full-time
…Canada.The Indigenous Cultural Practitioner is responsible in the support of an integrated traditional wellness program in Vancouver’s Downtown Eastside (DTES) neighborhood, and connecting…
Added 13 mins ago
HG
Regional Director, Corporate Affairs
Hypertec Group
QC · St-Laurent, QC
- Full-time
We are seeking a Regional Director, Corporate Affairs – Canada to support the development and implementation of Hypertec's Corporate Affairs agenda.
Added 13 mins ago
VC
Indigenous Cultural Practitioner
Vancouver Coastal Health
Vancouver, BC
- $44.85 to $56.02 CAD / hour
- Full-time
…Canada.The Indigenous Cultural Practitioner is responsible in the support of an integrated traditional wellness program in Vancouver’s Downtown Eastside (DTES) neighborhood, and connecting…
Added 13 mins ago
ST
Business Technology Support Engineer
Sensor Tower
Remote, Canada
- Full-time
- Remote
We are looking for a skilled Business Technology Support Engineer to join our team to manage the day to day information technology tools and facilities for our amazing global staff.
Added 13 mins ago
A
Senior Environmental Scientist - Whitehorse
AECOM
Whitehorse, YT
- $175,000 to $230,000 CAD / year
- Full-time
This position will support the delivery of major mine remediation and environmental restoration programs across Canada's northern territories. The role encompasses project leadership,…
Added 13 mins ago
GD
Systems Engineers, Contractors
General Dynamics Missions System International
Calgary, AB
- Contract
…integration, verification, validation, technical documentation, and support for lab setup and system configuration. The role supports on-platform and off-platform communications; network…
Added 13 mins ago
DS
Administrator, Climate Solutions / Administratrice ou administrateur, solutions climatiques
David Suzuki Foundation
Montreal, QC
- Full-time
We use scientific research, traditional ecological knowledge, innovative policy and legal solutions, communications and public engagement to pursue our mission to protect nature’s diversity…
Added 29 mins ago
R
Commercial Banking Advisor
RBC
Ottawa, ON
- Full-time
Experience with emerging communications and technology (i.e., web-based meetings, social media, digital banking, and mobile applications)
Added 29 mins ago
PC
Temporary Store Warehouse Floor Supervisor - Full-Time
PVH Corp.
Mississauga, ON
- Full-time
…and occasions. Tommy Hilfiger’s global marketing approach and communications strategy taps into culture through the world of F.A.M.E.S.: the people, organizations and ideas boldly driving…
Added 29 mins ago
T
Operations Officer III
TD
Mississauga, ON
- Full-time
Support partners with both inbound and outbound requests from various channels, answering questions to perform adjustments within authority levels
Added 29 mins ago
T
Counsel II
TD
Toronto, ON
- Full-time
Conduct research and support the development and delivery of legal guidance, presentations, training and communications to management or broader audience
Added 29 mins ago
OG
Spécialiste du soutien technique / Technical Support Specialist
OEC Group (Canada)
Montreal, QC
- Full-time
…partenaires internationaux situés à l’extérieur du Québec. Ces communications sont essentielles à l’exécution des responsabilités liées aux opérations d’exportation et ne peuvent être…
Added 29 mins ago
MH
Senior Business Partner, Marketing
Mitsubishi HC Capital Canada
Trois-Rivières, QC
- Full-time
…developing and executing integrated marketing programs that support business growth, strengthen partner relationships, and increase market awareness across Canada. This role serves as a…
Added 29 mins ago
M
Project Manager IT-related Level 2
Microserve
BC · British Columbia, Canada
- Contract
We are looking for an experienced Project Manager to support a large-scale payment systems transformation involving the transition from an existing payment processing provider to a new…
Added 29 mins ago
OR
Plumbing Foreman
Objective Recruiting
AB · Edmonton, AB
- $45 to $50 CAD / hour
- Full-time
Maintain marked-up drawings and support accurate as-built documentation.
Added 29 mins ago
MC
Financial Services Representative - Full Time - 3 Month Contract
Meridian Credit Union
Toronto, ON
- $50,000 to $53,000 CAD / year
- Full-time
- Contract
Our Retail teams work alongside our partners in Wealth, Small Business, and Mobile Mortgage Specialists to support our Members' holistic financial growth.
Added 29 mins ago
VC
Indigenous Cultural Practitioner
Vancouver Coastal Health
Vancouver, BC
- Full-time
The Indigenous Cultural Practitioner is responsible in the support of an integrated traditional wellness program in Vancouver’s Downtown Eastside (DTES) neighborhood, and connecting with…
Added 29 mins ago
VC
Indigenous Cultural Practitioner
Vancouver Coastal Health
Vancouver, BC
- Full-time
The Indigenous Cultural Practitioner is responsible in the support of an integrated traditional wellness program in Vancouver’s Downtown Eastside (DTES) neighborhood, and connecting with…
Added 29 mins ago
O
Sr. AI Developer
OpenText
Waterloo, ON
- Full-time
…an open question through design, implementation, release and support. You will work with product managers, architects and fellow developers to decide where AI adds value and how to tell…
Added 29 mins ago
O
Senior Product Marketing Manager
OpenText
Waterloo, ON
- Full-time
We are seeking a Senior Product Marketing Manager to support the OpenText Digital Fax portfolio and its go-to-market motion. This role will own and activate the market story for modern,…
Added 29 mins ago
B
Senior IT Internal Auditor
Bombardier
Dorval, QC
- Full-time
Support Internal Audit management in coordinating assignments, stakeholder communications, and issue escalation.
Added 29 mins ago
O
Senior Product Marketing Manager
OpenText
Richmond Hill, ON
- Full-time
We are seeking a Senior Product Marketing Manager to support the OpenText Digital Fax portfolio and its go-to-market motion. This role will own and activate the market story for modern,…
Added 29 mins ago
GD
Systems Engineers, Contractors
General Dynamics Mission Systems–Canada
Calgary, AB
- Contract
…integration, verification, validation, technical documentation, and support for lab setup and system configuration. The role supports on-platform and off-platform communications; network…
Added 44 mins ago
Portfolio Analyst - 18 Month Contract
Scotiabank
Toronto, ON
Preparing communications and various reports in support of investment decisions.
Added 44 mins ago
L
Senior Analyst, PMO
LCBO
Toronto, ON
- Full-time
…modelling, process automation, and application administration and support. The Senior PMO Analyst will to ensure projects are running smoothly on budget. Additionally, you will collaborate…

Partners for Affordable Housing

Executive Assistant

Calgary, AB, Canada

The salary range for this position is $60,000–$75,000 annually, commensurate with experience and qualifications, together with Partners' employee health and dental benefits, 3 weeks vacation, generous wellness days and annual paid holiday closure. · Full-time

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Job details

Pay: The salary range for this position is $60,000–$75,000 annually, commensurate with experience and qualifications, together with Partners' employee health and dental benefits, 3 weeks vacation, generous wellness days and annual paid holiday closure.
Job type: Full-time
Apply by: Dec 5, 2026
Experience: 5+ years of progressively responsible administrative experience, including experience supporting a senior executive.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Partners

Partners for Affordable Housing brings together public, private, philanthropic, and nonprofit partners to help community-led affordable housing solutions move forward, faster.

We mobilize philanthropic capital, connect housing providers with the partners and resources they need, and help unlock funding for viable projects that might otherwise stall. Through initiatives such as our platform Front Door and our funding programs, we are helping affordable housing projects advance in communities across Canada.

We are a small, growing, mission-driven team working nationally toward a shared goal: helping ensure everyone has a place to call home.

The Role

The Executive Assistant & Governance Coordinator provides dedicated, confidential executive support to the CEO and coordinates the administrative activities that support Partners' Board of Directors and its committees.

Reporting to the Vice President, Corporate Services, this role helps ensure the CEO's time and priorities are effectively managed and Board and committee activities are well organized. While the CEO maintains the primary relationship with the Board, the Vice President, Corporate Services oversees governance administration, with this role coordinating the processes that support it.

This role is well suited to someone who thrives in a dynamic, entrepreneurial environment - someone who can anticipate needs, adapt quickly as priorities evolve, and bring structure and follow-through to new ideas and opportunities.

This is a hybrid role based in Calgary, with flexibility for remote work and in-person availability required to support the CEO, Board meetings, events and other organizational activities as needed.

Key Responsibilities

Executive Support

Manage the CEO's calendar, inbox, meetings and travel, proactively identifying competing priorities and ensuring effective use of the CEO's time.
Coordinate meeting preparation and prepare, proofread and format agendas, briefing materials, correspondence, reports, presentations and other executive materials.
Track requests, commitments, decisions and action items and ensure timely follow-up.
Coordinate communications and scheduling with Board members, donors, funders, partners and other external stakeholders.
Manage CEO expenses and other administrative requirements and provide administrative support to other members of the Executive Team as required.
Handle sensitive and confidential information with sound judgment and discretion.

Board & Governance Coordination

Coordinate Board and committee meetings, including the annual calendar, scheduling, agendas, logistics and meeting materials.
Coordinate the preparation, quality review and timely distribution of Board and committee packages.
Attend meetings as required, prepare accurate minutes, and maintain records of decisions, resolutions and action items.
Maintain governance records, policies, terms of reference, director information, and the Board portal and related SharePoint resources.
Support director onboarding and orientation and coordinate the administrative requirements for the Annual General Meeting and Board retreats.
Coordinate governance-related approvals, signatures and documentation and support effective Board follow-up.

Organizational & Administrative Support

Coordinate Executive Team and staff meetings, retreats, events and planning sessions as required.
Maintain organized digital records, templates, forms and document libraries using Microsoft 365, SharePoint and Teams.
Support the tracking of contacts, opportunities and follow-up activities in Salesforce and assist with editing proposals, presentations and stakeholder materials as required.
Provide routine financial administration support, including expenses, invoices, receipts and supporting documentation.
Provide backup administrative and project coordination support and assist with special projects and organizational priorities as required.
Identify practical opportunities to improve administrative processes, systems and ways of working.

Qualifications & Experience

5+ years of progressively responsible administrative experience, including experience supporting a senior executive.
Experience supporting a Board of Directors, committees or governance processes.
Experience in a charity, nonprofit or other mission-driven organization is an asset.
Post-secondary education in business, office or public administration, or a related field, is an asset; equivalent experience will also be considered.
Strong proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams and SharePoint; experience with Salesforce or another CRM.
Excellent written and verbal communication skills, including experience preparing professional correspondence, meeting materials and minutes.
Exceptional organizational skills and attention to detail, with the ability to anticipate needs, exercise sound judgment and manage multiple and changing priorities independently.
A collaborative, adaptable and solutions-oriented approach, with the professionalism and discretion required to handle confidential information and thrive in a fast-moving, entrepreneurial environment.

Compensation

Our Commitment

Partners is committed to fostering an inclusive workplace and welcomes applications from qualified candidates with diverse backgrounds, experiences, perspectives and abilities. Accommodations are available upon request throughout the recruitment process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The anticipated start date for this role is January 2027. We expect to contact eligible candidates by the end of November 2026.

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More about this job

Responsibilities

Manage the CEO’s calendar, communications, travel, meeting preparation, expenses, and follow-up while providing discreet executive support. Coordinate Board and committee meetings, governance records, minutes, and related administrative processes, and support organizational meetings, events, systems, and special projects.

Requirements

Requires at least five years of progressively responsible administrative experience, including senior executive support, and experience supporting a Board, committees, or governance processes. Candidates should be proficient with Microsoft 365 and SharePoint, have strong communication and organizational skills, and demonstrate sound judgment, adaptability, and discretion; nonprofit experience and relevant post-secondary education are assets.

Skills

Executive Support
Calendar and Inbox Management
Board and Governance Coordination
Meeting Planning
Minute Taking
Microsoft 365
SharePoint
Microsoft Teams
Salesforce
Written and Verbal Communication
Document Preparation
Records Management
Expense Administration
Confidentiality and Discretion
Prioritization
Project Coordination

Benefits

Health Benefits
Dental Benefits
Three Weeks Vacation
Wellness Days
Annual Paid Holiday Closure
Flexible Hybrid Work Environment

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Governance Coordination
Board of Directors
Board Committees
Calendar Management
Inbox Management
Travel Coordination
Meeting Agendas
Meeting Materials
Minute Taking
Governance Records
Director Onboarding
Annual General Meeting
Board Portal
Microsoft 365
Outlook
Word
PowerPoint
Excel
Microsoft Teams
SharePoint
Salesforce
Expense Administration
Invoice Processing
Document Management
Stakeholder Communications
Affordable Housing
Nonprofit Organizations
Confidential Information

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