Jobs in Canada

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Added 11 hours ago
B
Vice President, Investment Banking - Metals and Mining
BMO
Toronto, ON · Vancouver, BC · FCP
- Full-time
As part of this growth, the Toronto based Metals & Mining team is recruiting at the Vice President level. This role reports into the Co-Head of Global Metals & Mining, and is intended to be…
Added 15 hours ago
MG
Assistant Vice President - Fund Accounting / Vice-président adjoint, Comptabilité par fonds
Maples Group
Montreal, QC
- Full-time
Position: Assistant Vice President – Fund Accounting
Added 4 days ago
SP
Vice President, Finance
Sun Peaks Resort
BC · Sun Peaks Mountain, BC
- Full-time
The Vice President, Finance (VP, Finance) is a strategic leadership role responsible for overseeing the financial health, planning, and operations of Sun Peaks Resort LLP and its affiliated…
Added 4 days ago
PF
Executive Assistant
Partners for Affordable Housing
Calgary, AB
- Full-time
Partners for Affordable Housing brings together public, private, philanthropic, and nonprofit partners to help community-led affordable housing solutions move forward, faster.
Added 4 days ago
A
VP, Stations and Rail Systems Delivery
AECOM
Mississauga, ON
- Full-time
Working in a collaborative owner-partner environment, the Vice President leads integrated teams of design-build partners, consultants, contractors, operations representatives, and…
Added 5 days ago
Senior Director, Technology Risk Assessments
Scotiabank
Toronto, ON
…cybersecurity risks are assessed across the Bank. Reporting to the Vice President, IT Governance & Risk Oversight within the Office of the Chief Information Officer, the Senior Director,…
Added 5 days ago
OO
Director
Office of the Superintendent of Financial Institutions Canada
Toronto, ON
- Full-time
…business intelligence, and artificial Intelligence (AI) enabled solutions that strengthen data-driven, risk-based supervisory decision-making and financial risk…
Added 6 days ago
A
Senior Vice President, Energy
AECOM
Markham, ON · Thornhill, Ontario
- $300,000 to $350,000 CAD / year
- Full-time
This role combines market leadership, business growth, executive relationship management, team development, and cross-border collaboration
Added 6 days ago
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Senior Associate/Principal, Private Markets Risk
BCI
Victoria, BC · CA Victoria
- Full-time
You will act as a key Investment Risk (IR) point of contact for select BCI private market asset classes, delivering independent Risk Assessments, grounded in sound judgment and professional…
Added 6 days ago
WS
Director, Finance & Business Intelligence
Workplace Safety & Prevention Services
Toronto, ON · Greater Toronto Area, Canada
- $166,261.26 to $182,887.39 CAD / year
- Full-time
Candidates are required to reside in the province of Ontario or National Capital Region, maintain a private and safe workspace, and have a high-quality internet connection.
Added 6 days ago
B
Senior Associate/Principal, Private Markets Risk
BCI
Victoria, BC
- $140,000 to $170,000 CAD / year
- Full-time
You will act as a key Investment Risk (IR) point of contact for select BCI private market asset classes, delivering independent Risk Assessments, grounded in sound judgment and professional…
Added 6 days ago
A
Senior Vice President, Energy
AECOM
Ottawa, ON · Markham, Ontario
- $300,000 to $350,000 CAD / year
- Full-time
This role combines market leadership, business growth, executive relationship management, team development, and cross-border collaboration
Added 6 days ago
A
Copy of Senior Vice President, Energy
AECOM
Calgary, AB
- $300,000 to $350,000 CAD / year
- Full-time
This role combines market leadership, business growth, executive relationship management, team development, and cross-border collaboration
Added 7 days ago
KC
Associate Director, Funding
KV Capital
AB · Edmonton, AB
- Full-time
Reporting to the Vice President, Investment Management, the Associate Director, Funding is responsible for the oversight and execution of the Funding function within the Real Estate Debt…
Added 7 days ago
WR
Vice President, Real Estate Debt & Financing
Wealthy Recruiting
Montreal, QC
- Full-time
The company is seeking an experienced Vice President, Real Estate Debt & Financing to lead debt financing activities across its Canadian and U.S. real estate portfolio. Reporting directly…
Added 10 days ago
KR
VP, Fund Accounting (Private Assets)
Kassen Recruitment
Toronto, ON
- $130,000 to $165,000 CAD / year
- Full-time
A top-tier financial services provider is looking to hire a Vice President, Fund Accounting - Private Equity to lead its private assets operations team. This is a high-impact leadership…
Added 10 days ago
AA
Vice President, Business Development
AIP Asset Management
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
…represent a differentiated suite of alternative investment solutions, including convertible debt, alternative income and pre-IPO/private-company strategies, while identifying partnership…
Added 11 days ago
AC
Assistant Vice President, Account Executive - Private Client (Fixed term: 18 month- Contract)
Aon Corporation
Calgary, AB
- Full-time
Do you enjoy working with private clients and high net worth markets? Are you seeking a role where you can make a meaningful impact through the relationships you build and maintain with…
Added 11 days ago
WG
Vice President, Real Estate Debt & Financing
Wealthy Group of Companies LLC
Montreal, QC
- $300,000 to $325,000 CAD / year
- Full-time
The company is seeking an experienced Vice President, Real Estate Debt & Financing to lead debt financing activities across its Canadian and U.S. real estate portfolio. Reporting directly…
Added 12 days ago
Manager - Engineering, NGL
Wolf Midstream
Calgary, AB
Must possess strong interpersonal and organizational skills
Added 12 days ago
J
Senior Vice President, Capital Markets Project Finance - DG Solar Company
J&T
Toronto, ON
- Full-time
…and energy storage assets in the US. They are hiring a Senior Vice President to lead capital formation, structured finance, investment underwriting, capital allocation and financial…
Added 12 days ago
J
Senior Vice President, Capital Markets, Investments & Project Finance - DG Solar Company
J&T
Toronto, ON · North York, ON
- Full-time
…and energy storage assets in the US. They are hiring a Senior Vice President to lead capital formation, structured finance, investment underwriting, capital allocation and financial…
Added 13 days ago
J
Senior Vice President, Capital Markets, Investments & Project Finance - DG Solar Company
J&T
Toronto, ON
- Full-time
…and energy storage assets in the US. They are hiring a Senior Vice President to lead capital formation, structured finance, investment underwriting, capital allocation and financial…
Added 13 days ago
RB
Vice President, Global Investment Banking (Syndicated & Leveraged Finance)
Royal Bank of Canada
Toronto, ON
- Full-time
RBC Capital Markets Global Investment Banking division is seeking a Vice President to join the Syndicated and Leveraged Finance (“SLF”) team in Toronto. The SLF team works collaboratively…
Added 13 days ago
R
Vice President, Global Investment Banking (Syndicated & Leveraged Finance)
RBC
Toronto, ON
- Full-time
RBC Capital Markets Global Investment Banking division is seeking a Vice President to join the Syndicated and Leveraged Finance (“SLF”) team in Toronto. The SLF team works collaboratively…

Executive Assistant

Calgary, AB, Canada

The salary range for this position is $60,000–$75,000 annually, commensurate with experience and qualifications, together with Partners' employee health and dental benefits, 3 weeks vacation, generous wellness days and annual paid holiday closure. · Full-time

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Job details

Pay: The salary range for this position is $60,000–$75,000 annually, commensurate with experience and qualifications, together with Partners' employee health and dental benefits, 3 weeks vacation, generous wellness days and annual paid holiday closure.
Job type: Full-time
Apply by: Dec 5, 2026
Experience: 5+ years of progressively responsible administrative experience, including experience supporting a senior executive.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Partners

Partners for Affordable Housing brings together public, private, philanthropic, and nonprofit partners to help community-led affordable housing solutions move forward, faster.

We mobilize philanthropic capital, connect housing providers with the partners and resources they need, and help unlock funding for viable projects that might otherwise stall. Through initiatives such as our platform Front Door and our funding programs, we are helping affordable housing projects advance in communities across Canada.

We are a small, growing, mission-driven team working nationally toward a shared goal: helping ensure everyone has a place to call home.

The Role

The Executive Assistant & Governance Coordinator provides dedicated, confidential executive support to the CEO and coordinates the administrative activities that support Partners' Board of Directors and its committees.

Reporting to the Vice President, Corporate Services, this role helps ensure the CEO's time and priorities are effectively managed and Board and committee activities are well organized. While the CEO maintains the primary relationship with the Board, the Vice President, Corporate Services oversees governance administration, with this role coordinating the processes that support it.

This role is well suited to someone who thrives in a dynamic, entrepreneurial environment - someone who can anticipate needs, adapt quickly as priorities evolve, and bring structure and follow-through to new ideas and opportunities.

This is a hybrid role based in Calgary, with flexibility for remote work and in-person availability required to support the CEO, Board meetings, events and other organizational activities as needed.

Key Responsibilities

Executive Support

Manage the CEO's calendar, inbox, meetings and travel, proactively identifying competing priorities and ensuring effective use of the CEO's time.
Coordinate meeting preparation and prepare, proofread and format agendas, briefing materials, correspondence, reports, presentations and other executive materials.
Track requests, commitments, decisions and action items and ensure timely follow-up.
Coordinate communications and scheduling with Board members, donors, funders, partners and other external stakeholders.
Manage CEO expenses and other administrative requirements and provide administrative support to other members of the Executive Team as required.
Handle sensitive and confidential information with sound judgment and discretion.

Board & Governance Coordination

Coordinate Board and committee meetings, including the annual calendar, scheduling, agendas, logistics and meeting materials.
Coordinate the preparation, quality review and timely distribution of Board and committee packages.
Attend meetings as required, prepare accurate minutes, and maintain records of decisions, resolutions and action items.
Maintain governance records, policies, terms of reference, director information, and the Board portal and related SharePoint resources.
Support director onboarding and orientation and coordinate the administrative requirements for the Annual General Meeting and Board retreats.
Coordinate governance-related approvals, signatures and documentation and support effective Board follow-up.

Organizational & Administrative Support

Coordinate Executive Team and staff meetings, retreats, events and planning sessions as required.
Maintain organized digital records, templates, forms and document libraries using Microsoft 365, SharePoint and Teams.
Support the tracking of contacts, opportunities and follow-up activities in Salesforce and assist with editing proposals, presentations and stakeholder materials as required.
Provide routine financial administration support, including expenses, invoices, receipts and supporting documentation.
Provide backup administrative and project coordination support and assist with special projects and organizational priorities as required.
Identify practical opportunities to improve administrative processes, systems and ways of working.

Qualifications & Experience

5+ years of progressively responsible administrative experience, including experience supporting a senior executive.
Experience supporting a Board of Directors, committees or governance processes.
Experience in a charity, nonprofit or other mission-driven organization is an asset.
Post-secondary education in business, office or public administration, or a related field, is an asset; equivalent experience will also be considered.
Strong proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams and SharePoint; experience with Salesforce or another CRM.
Excellent written and verbal communication skills, including experience preparing professional correspondence, meeting materials and minutes.
Exceptional organizational skills and attention to detail, with the ability to anticipate needs, exercise sound judgment and manage multiple and changing priorities independently.
A collaborative, adaptable and solutions-oriented approach, with the professionalism and discretion required to handle confidential information and thrive in a fast-moving, entrepreneurial environment.

Compensation

Our Commitment

Partners is committed to fostering an inclusive workplace and welcomes applications from qualified candidates with diverse backgrounds, experiences, perspectives and abilities. Accommodations are available upon request throughout the recruitment process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The anticipated start date for this role is January 2027. We expect to contact eligible candidates by the end of November 2026.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the CEO’s calendar, communications, travel, meeting preparation, expenses, and follow-up while providing discreet executive support. Coordinate Board and committee meetings, governance records, minutes, and related administrative processes, and support organizational meetings, events, systems, and special projects.

Requirements

Requires at least five years of progressively responsible administrative experience, including senior executive support, and experience supporting a Board, committees, or governance processes. Candidates should be proficient with Microsoft 365 and SharePoint, have strong communication and organizational skills, and demonstrate sound judgment, adaptability, and discretion; nonprofit experience and relevant post-secondary education are assets.

Skills

Executive Support
Calendar and Inbox Management
Board and Governance Coordination
Meeting Planning
Minute Taking
Microsoft 365
SharePoint
Microsoft Teams
Salesforce
Written and Verbal Communication
Document Preparation
Records Management
Expense Administration
Confidentiality and Discretion
Prioritization
Project Coordination

Benefits

Health Benefits
Dental Benefits
Three Weeks Vacation
Wellness Days
Annual Paid Holiday Closure
Flexible Hybrid Work Environment

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Governance Coordination
Board of Directors
Board Committees
Calendar Management
Inbox Management
Travel Coordination
Meeting Agendas
Meeting Materials
Minute Taking
Governance Records
Director Onboarding
Annual General Meeting
Board Portal
Microsoft 365
Outlook
Word
PowerPoint
Excel
Microsoft Teams
SharePoint
Salesforce
Expense Administration
Invoice Processing
Document Management
Stakeholder Communications
Affordable Housing
Nonprofit Organizations
Confidential Information

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Work requirements

Jobs in Canada