Coordination & Communications Associate

Company: Parts Avatar

Location: Downtown Montreal, Quebec

Employment Type: Full-time

About Parts Avatar

Parts Avatar approaches the entire automotive repair and aftermarket industry through a rigorous scientific and technological lens, positioning our e-commerce platform as just one core solution alongside a broader ecosystem of engineering innovations. We operate fundamentally as a technology enterprise, powering our mission through completely distinct, highly specialized Software Engineering and Data Science teams. These separate units dedicate themselves to mastering complex industrial, supply chain, and operational challenges, collaborating to pioneer smart, data-driven solutions that optimize workflows and completely redefine the automotive landscape. Join our growing team in a dynamic, deeply analytical, and innovative environment!

Job Summary

We're looking for a bilingual, highly organized Coordination & Communications Associate to keep our day-to-day operations running smoothly. This is primarily an administrative and coordination role, managing projects, schedules, emails, logistics, and documentation, with a smaller communications and social media component supporting our online presence. It's a great entry-level fit for someone detail-oriented, proactive, and eager to grow. As a member of a small, fast-moving team, you'll wear multiple hats and see your responsibilities evolve as the business does.

Key Responsibilities

Coordination (~50%)

Coordinate cross-functional teams and projects, keeping tasks on track and moving forward.

Take clear, detailed notes during meetings, capturing decisions and action items so nothing is missed.

Follow up with team members and stakeholders on deadlines and deliverables to keep projects on schedule.

Track project timelines, action items, and next steps, flagging delays or blockers early.

Manage calendars, schedule meetings, and organize logistics for meetings, events, and internal team activities.

Organize and maintain files, records, and internal documentation with accuracy and discretion.

Coordinate with vendors and service providers, and provide general administrative support across departments as needed.

Communication (~50%)

Monitor and manage email inboxes and general correspondence, prioritizing and routing follow-ups.

Draft and format communication materials, including internal announcements, newsletters, and social posts.

Help schedule and publish content across the company's social media channels.

Create simple graphics using tools like Canva.

Support the content calendar and assist with ongoing campaigns.

Help track engagement and compile basic performance summaries.

Coordinate with external designers, agencies, or freelancers, and serve as a point of contact for communications.

Qualifications

Education

Bachelor's degree or college diploma in Business Administration, Communications, Office Administration, or a related field, or equivalent practical experience.

Technical Skills

1–2 years of experience in an administrative, coordination, or office support role (new graduates welcome).

Strong written and verbal communication skills in both French and English.

Proficiency with Microsoft Office and/or Google Workspace.

Familiarity with social media platforms and basic content/design tools (e.g., Canva, Hootsuite, Meta Business Suite) is an asset.

Comfort learning and working with new digital tools and systems.

Soft Skills

Close attention to detail and strong organizational skills.

Ability to take initiative, work independently, and collaborate effectively within a cross-functional team.

Excellent multitasking and time-management capabilities.

Comfortable wearing multiple hats in a growing company, where priorities and tasks can shift as the business evolves.

Curiosity and a strong desire to learn and grow.

Work Authorization

Must be eligible to work in Canada.

Language Requirements

Bilingualism (French and English) is an asset, both written and spoken.

Benefits

Competitive salary.

Performance bonus.

Comprehensive insurance plan.

Opportunity to work with a dynamic and growing e-commerce leader.

Collaborative and supportive team environment.