Administrative Assistant

Our client, a well-established company in the construction and rental industry, is looking for an experienced and detail-oriented Administrative Assistant to join their team.

This is an excellent opportunity for an administrative professional with 5+ years of experience in general office administration, strong Microsoft Excel skills, and hands-on experience with invoicing and accounts receivable management.

The successful candidate will play an important role in supporting day-to-day office operations, with a particular focus on preparing invoices, monitoring accounts receivable, and maintaining accurate administrative records.

We are looking for someone who is highly organized, dependable, and comfortable handling a variety of office responsibilities in a small business environment.

Key Responsibilities

• General Office Administration: Handle day-to-day office duties, correspondence, document preparation, filing, and general administrative support.
• Invoicing: Prepare, process, and maintain customer invoices using Microsoft Excel-based systems, ensuring accuracy and timely submission.
• Accounts Receivable: Monitor outstanding invoices, track customer payments, follow up on overdue accounts, and maintain accurate AR records.
• Data Management: Maintain and update spreadsheets, financial records, and other administrative documentation.
• Accounting Support: Assist with basic bookkeeping and financial administrative tasks using QuickBooks, working under the guidance of the external bookkeeper.
• Office Coordination: Support daily office workflows and assist with other administrative responsibilities as required.

Qualifications & Skills

• 5+ years of experience in general office administration or an administrative support role.
• Strong working knowledge of Microsoft Excel, particularly for invoicing, spreadsheets, and data management.
• Previous experience with QuickBooks is essential.
• Hands-on experience with invoicing and accounts receivable management.
• Well-rounded office administration experience, with the ability to manage multiple responsibilities.
• Strong organizational skills and excellent attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines
• Experience in the construction industry or a small business environment is considered an asset.
• Exposure to the rental industry would be an additional advantage.