Office Manager
- ON, Canada
Applications open in a new tab.
Job details
- Experience
- Experience: 2+ years of administrative, office management, or executive support experience.
- Posting language
- English
- Posted
Original job description
Our client is seeking a proactive, highly versatile Office Manager to oversee daily workplace operations and administrative functions. This is a direct hire role.
Key Responsibilities
-
Office & Facility Operations: Keep daily workplace operations running smoothly, managing inventory, facilities maintenance, and vendor relationships within budget.
-
Executive Team Support: Directly assist executive team members with schedule management, travel coordination, expense reporting, and meeting preparation.
-
Onboarding Logistics: Facilitate seamless onboarding for incoming employees by managing documentation, preparing workstations, and coordinating first-day logistics.
-
IT Services Liaison: Serve as the main point of contact for external IT partners, monitoring support tickets to ensure team technology remains operational and updated.
-
Social Media & Communications: Oversee corporate social media channels by scheduling posts, preserving brand consistency, and identifying engagement opportunities.
-
Process Improvement & Records: Maintain organized operational and HR documentation while actively identifying ways to streamline office workflows.
Qualifications
-
Experience: 2+ years of administrative, office management, or executive support experience.
-
Multitasking Agility: Exceptional ability to context-switch effortlessly between operational tasks, tech troubleshooting, and internal communications throughout the day.
-
Technical Proficiency: Skilled in Microsoft 365 or Google Workspace with a quick learning curve for SaaS tools and basic technical troubleshooting.
-
Vendor & IT Coordination: Prior experience collaborating with third-party IT providers and managing company social media platforms (e.g., LinkedIn) preferred.
-
Ownership & Problem-Solving: A self-starter who anticipates operational needs, manages competing demands, and makes sound decisions independently.
-
Communication & Confidentiality: Clear, professional verbal and written communication with high integrity when handling sensitive executive and personnel matters.
More about this job
Responsibilities
The Office Manager at Patch & Permasearch will keep daily office operations running, manage inventory, facilities and vendors, and support executives with schedules, travel and expenses. They will also handle new-hire onboarding, act as the contact for outside IT providers, manage company social media and keep records organized.
Requirements
Candidates need at least 2 years of administrative, office management or executive support experience. They should be skilled in Microsoft 365 or Google Workspace, handle many tasks at once, solve problems independently and communicate clearly and confidentially.
Skills
- Microsoft 365
- Google Workspace
- SaaS tools
- Basic technical troubleshooting
- IT vendor coordination
- Social media management
- Inventory management
- Facilities maintenance
- Vendor relationship management
- Budget management
- Executive scheduling
- Travel coordination
- Expense reporting
- Meeting preparation
- Employee onboarding
- Records management
- Process improvement
- Multitasking
- Written and verbal communication
- Confidentiality
- Problem-solving
- Self-direction
Categories
- Administrative
- Management & Leadership
- Human Resources
Keywords
- Office Manager
- office management
- administrative assistant
- executive assistant
- executive support
- Microsoft 365
- Google Workspace
- SaaS
- IT vendor management
- social media management
- onboarding
- facilities management
- inventory management
- vendor management
- expense reporting
- travel coordination
- process improvement
- records management
- direct hire
Seniority
Mid level
Tools
- Microsoft 365
- Google Workspace
Languages
- English