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Added 1 hour ago
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Pauktuutit

Human Resources Administrator – Part Time

Ottawa, ON, K1R 7S8, Canada

Job type: Part-time
Posting language: English
Posted: Oct 1, 2026

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Original job description

Job Purpose

We are seeking a dependable, organized, and service-oriented Human Resources Administrator to join our Human Resources team on a part-time basis, working three days per week in office.

The successful candidate will provide administrative and coordination support across a variety of HR functions, helping to ensure that employee records, documentation, communications, and day-to-day HR activities are maintained accurately and efficiently.

This is an excellent opportunity for a student or individual currently pursuing studies in Human Resources, Business Administration, or a related program who is interested in gaining practical experience in an HR environment.

Primary Responsibilities Include:

Provide general administrative support to the Human Resources department.
Assist with maintaining and updating employee files and HR records.
Assist with recruitment and onboarding activities, including but not limited to scheduling interviews and preparing onboarding materials.
Respond to routine employee and HR-related inquiries or direct questions to the appropriate team member.
Assist with data entry and maintaining HR information in internal systems.
Support the preparation and distribution of HR communications, forms, and notices.
Assist with scheduling meetings, training sessions, and other HR activities.
Support HR projects and special assignments as required.
Maintain confidentiality and manage sensitive employee information appropriately.
Perform other duties as assigned as needed to meet the mandate and evolving needs of the organization.

Knowledge Skills and Abilities (IQ Principles)

Core Competencies

Guided by Inuit Values and principles: The future for Inuit women inspires the work that we do, and all Inuit Women have opportunity to participate and see themselves reﬂected in our vision and priorities whether through our Board, Delegates, Working Groups, or Regional Inuit organizations.
Collaboration: We recognize that each of us has strengths that contribute to the We respect the views of others, and we interact with diplomacy and sensitivity with the goal of building rapport. We encourage an environment of open communication and sharing of information. We are focused on building trusting relationships and creating a stronger environment to deliver more integrated results, and work towards a shared vision.
Inclusion: Everyone is respected, valued, and supported and can achieve their full potential. We make decisions considering opinions, unique needs, and strengths of the Inuit community and relevant stakeholders while upholding Pauktuutit’s vision, and values. Whether internally with our team or externally in communities, we will focus on providing resources that enable the removal of barriers to equitable access and opportunity.
Innovation: We are deeply committed to continuously moving forward to improve the life experience of Inuit, driven by evidence-based decisions and We are committed to and challenge each other to energize, engage, and inspire others to continually learn, adapt, and shape a better future, supported with reliable change management.
Ethics and integrity: We demonstrate honesty, reliability, accountability, and high professional standards and are seen as responsible, trustworthy, and exhibit commitment to Pauktuutit’s vision, mission, and priorities in driving sustainable change. Our Code of Conduct informs us of our decision making.

Functional Competencies:

Strategic Thinking - Ability to create a clear vision, model end-to-end value creation, key objectives and what it takes to inspire others to achieve desired outcomes; ability to understand the organizations position relative the opportunity; can scale from big picture to details anticipating emerging trends and leveraging the right resources for the best communications strategies and tactics.
Project Management – ability to understand and communicate interdependencies that lead to the critical path; assess and communicate progress toward long-term A strong aptitude for managing multiple priorities and ﬁles simultaneously. Superior skills at managing workloads and prioritizing activities across multiple projects
Excellent interpersonal and relationship management skills with strong ability to develop and sustain relationships with a wide range of stakeholders; ability to positively interact and build relationships with a wide range of internal (Executive leadership, Director Peers, and own team) and external stakeholders (Federal, provincial, and territorial leaders)
Critical thinking and the ability to perform in-depth analyses of a range of extremely complex problems requiring evaluation of multiple intangible variables and alternative solutions, leveraging discretion and sound judgement to make accurate and timely decisions.
Self-reﬂection, a high degree of discretion, tact, negotiation, leadership, and facilitation skills and ability to navigate diﬀerences in opinion and diﬃcult conversations.
Excellent communicator and storyteller – clear, concise, and articulate both written and verbal
A Team Leader and Builder with ability to motivate high performing, strongly engaged
Excellent business acumen including a comprehensive understanding of policy matters and the relevance to Inuit and Pauktuutit.
Strong problem solving, negotiation and conﬂict resolution Proven ability to inﬂuence policy makers; Action and results oriented.

Administration:

Proficiency with Microsoft Office Suite , including Word, Excel, Outlook, and Teams.
Familiarity with web-based software or HR information systems is an asset.
Ability to maintain organized electronic records.
Ability to multiple tasks and prioritize work effectively.
Ability to work independently while also contributing effectively as part of the team.
I am willing to learn and take initiative.

Education:

Currently enrolled in a Human Resources, Business Administration, Office Administration, or related post-secondary program is considered an asset.
A combination of education, training, and relevant experiences may also be considered.

Experience:

Experience in administrative, office, customer service, or HR support role is preferred.
Experience working in a professional office environment is an asset.
Experience supporting HR activities such as recruitment, onboarding, employee records, scheduling, or data entry is considered an asset.
Experience managing confidential information with discretion is an asset.
Language – English, Inuktitut and French preferable

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More about this job

Responsibilities

The Human Resources Administrator provides administrative and coordination support for various HR functions, including recruitment, onboarding, and record maintenance. They also assist with HR communications, data entry, and scheduling to ensure efficient day-to-day operations.

Requirements

Candidates should be currently enrolled in or have completed a relevant post-secondary program in Human Resources or Business Administration. Experience in an administrative, office, or HR support role is preferred, along with proficiency in Microsoft Office Suite.

Skills

Administrative support
Data entry
Record keeping
Recruitment support
Onboarding
Scheduling
Microsoft Office Suite
Communication
Interpersonal skills
Relationship management
Confidentiality
Problem solving
Time management
Attention to detail
Teamwork
HR information systems

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administrative Support
Recruitment
Onboarding
Data Entry
Microsoft Office
Word
Excel
Outlook
Teams
HR Information Systems
Record Management
Confidentiality
Scheduling
Inuit Values
Policy Matters
Strategic Thinking
Project Management
Relationship Management
Communication
Problem Solving
Negotiation
Conflict Resolution
Business Administration
Office Administration

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