Find work in Canada.

327,249 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 15 mins ago
Partner Business Coordinator - Lenovo
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Partner Business Coordinator - Lenovo based in Canada.
Added 30 mins ago
Partner Business Coordinator - Lenovo
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Partner Business Coordinator - Lenovo based in Canada.
Added 46 mins ago
Manager, Varsity Operations
University of British Columbia
Vancouver, BC · UBCV | War Memorial Gymnasium (MGYM)
$8,087.08 to $12,117.08 CAD / month
Full-time
This position is an integral member of the Varsity Leadership Team and is responsible for managing the Coordinator, Varsity Events, Coordinator, Events and Operations – War Memorial Gym and…
Added 46 mins ago
Retail store Coordinator
The TJX Companies, Inc.
Surrey, BC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
Workplace Experience Curator
Raise
Calgary, AB
Full-time
…Working closely with and providing backup for the Experience Coordinator, your core focus will be the hands-on execution of daily operations, ensuring our spaces remain inspiring,…
Added 1 hour ago
Christmas Kettle Coordinator
The Salvation Army in Canada
Lower Sackville, NS
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 1 hour ago
Manager, Varsity Operations
The University of British Columbia
Vancouver, BC
$8,087.08 to $12,117.08 CAD / month
Full-time
This position is an integral member of the Varsity Leadership Team and is responsible for managing the Coordinator, Varsity Events, Coordinator, Events and Operations – War Memorial Gym and…
Added 1 hour ago
Facility Coordinator
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Facilities Coordinator provides operational and administrative support for the day-to-day workplace and facilities functions within a Toronto office environment. This hybrid role is…
Added 1 hour ago
Facility Coordinator
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Facilities Coordinator provides day-to-day operational, administrative, and workplace support for a corporate office environment in Toronto. This role is focused primarily on floor…
Added 2 hours ago
Coordinator, Safety & Loss Control
Glencore
Elkford, BC
$85,000 to $100,200 CAD / year
Full-time
Reporting to the Supervisor, Safety and Loss Control, the Coordinator, Safety and Loss Control is responsible for working with contractors and employees of varying backgrounds to ensure…
Added 2 hours ago
Tooling & Warehouse Coordinator (Junior)
GE Vernova
Sorel-Tracy, QC
Full-time
The Tooling & Warehouse Coordinator (Junior) is responsible for managing construction, development, and commissioning-related activities at the site level, ranging from site mobilization to…
Added 2 hours ago
Finance Manager
WOW 1 DAY PAINTING
Vancouver, BC
Full-time
Review royalty calculation and customer invoices prepared by the coordinator, including more complex customer-specific billing requirements.
Added 2 hours ago
Coordinator, Academic Programs, Family Medicine
University of Saskatchewan
Saskatoon, SK
…established policies, procedures, and program requirements. The Coordinator routinely manages confidential and sensitive information and must exercise judgement in responding to issues…
Added 2 hours ago
Christmas Kettle Coordinator
The Salvation Army in Canada
Clarenville, NL
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 2 hours ago
Financial Coordinator
Arbutus Medical Inc.
Burnaby, BC
$55,000 to $65,000 CAD / year
Full-time
Our team is growing, and we're looking for a detail-oriented Finance Coordinator to keep our day-to-day financial operations accurate and on time. You'll own core transactional accounting,…
Added 2 hours ago
Christmas Fundraising -Assistant Coordinator
The Salvation Army in Canada
Oshawa, ON
Full-time
…to give hope to other. The Christmas Fundraising – Assistant Coordinator (Kettles) position is a short-term contract position. The successful candidate is responsible for oversight of…
Added 2 hours ago
Business Operations & Growth Coordinator- Ottawa- Hybrid
Serco
Canada
Full-time
Serco Canada is seeking a highly organized and proactive Business Operations & Growth Coordinator to support the Managing Director and senior leadership team.
Added 2 hours ago
Coordinateur(trice) d'inventaire/Inventory Coordinator
Ryder Supply Chain Solutions
Longueuil, QC · CAN - Longueuil QC
Full-time
…rapide, où vos compétences analytiques, votre connaissance des opérations et votre sens de l'initiative auront un impact direct sur la performance de…
Added 3 hours ago
Finance Manager
1-800-GOT-JUNK?
Vancouver, BC
Full-time
Review royalty calculation and customer invoices prepared by the coordinator, including more complex customer-specific billing requirements.
Added 3 hours ago
Vacancy: Internal Account Manager / Administrative Coordinator
GC Consulting bv
ON · Regional Municipality of York, ON
Full-time
…representation and market entry into Europe. To further strengthen our operations, we are looking for a proactive, structured and service-minded Internal Account Manager / Administrative…
Added 3 hours ago
Women's Volleyball Coach & Athletics Coordinator
Olds College of Agriculture & Technology
Olds, AB
Full-time
The Opportunity - Athletics Coordinator & Head Women's Volleyball Coach (permanent, full-time)
Added 3 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Winnipeg, MB
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 3 hours ago
Electrical Project Coordinator Co-op - Winter 2027 (8-12 Month Term)
Modern Niagara
Ottawa, ON
Full-time
Project Coordinator Co-op Students play an important role in supporting project teams and maintaining effective project execution. Through accurate documentation, organized project…
Added 3 hours ago
Rental Coordinator
Cooper Equipment Rentals Limited
ON · Niagara, ON
Full-time
Job Summary: We are seeking a detail-oriented, customer-focused Rental Coordinator to support the daily operations of our branch. The Rental Coordinator will be a main point of contact for…
Added 4 hours ago
Junior Settlements Data Analyst
Nexus Energy
Toronto, ON
Contract
In this role, you will support settlement operations, reporting, and data analysis functions critical to the business. You will work cross-functionally with the Trading, Data & IT, and…

Paul Davis Ottawa

Project Coordinator

Ottawa, ON, K1B 3V3, Canada

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Jul 15, 2026

Apply About employer

Applications open in a new tab.

Original job description

Benefits:

Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance
Bonus based on performance
Competitive salary

Position Summary

Support Project Managers throughout the entire restoration process - from emergency response through mitigation, estimating, reconstruction, invoicing, and project closeout.

You'll work with customers, adjusters, subcontractors, estimators, accounting, compliance, mitigation, and rebuild teams to ensure every project moves forward efficiently.

Key Responsibilities

Project Coordination & Scheduling

Support the Project Manager in coordinating assigned files from initial intake through mitigation, estimating, approvals, scheduling, production, invoicing, and project closeout.
Maintain complete visibility on project status, upcoming milestones, outstanding actions, approvals, documentation, and customer commitments across multiple active files.
Create, update, and maintain detailed project schedules using Project Libre or other approved scheduling software.
Coordinate all project activities including:
- Customer appointments
- Site inspections
- Trade scheduling
- Material deliveries
- Equipment requirements
- Permit inspections
- Deficiency completion
- Final walkthroughs
Ensure project schedules remain current and communicate schedule changes to all stakeholders.

Customer & Stakeholder Communication

Serve as a primary administrative contact for homeowners, tenants, property managers, adjusters, consultants, subcontractors, and vendors.
Maintain proactive communication throughout each stage of the restoration process.
Respond promptly to phone calls, emails, and customer inquiries.
Escalate concerns before they become project delays.
Ensure customers receive a consistent and professional experience throughout the project lifecycle.

Documentation & File Management

Maintain complete and accurate project documentation in RMS, Encircle, and all approved company systems.
Ensure all project files contain:
- Work Authorizations
- Photos
- Docusketch files
- Daily notes
- Site reports
- Purchase Orders
- Change Orders
- Customer communications
- Completion Certificates
- Warranty documentation
Ensure documentation is updated in real time and complies with Paul Davis Ottawa SOPs.

Purchase Orders & Financial Controls

Create, issue, track, and close Purchase Orders in accordance with company purchasing policies.
Verify subcontractor pricing aligns with approved budgets.
Coordinate vendor documentation required for payment.
Monitor committed costs against approved project budgets.
Assist the Project Manager in protecting project profitability through strong cost control and documentation.

Invoicing & Financial Administration

Assist Project Managers with preparing projects for invoicing.
Verify that all required documentation is complete before invoices are submitted.
Confirm labour, subcontractor costs, materials, change orders, and supporting documentation are accurately reflected.
Coordinate with Accounting to resolve invoicing discrepancies.
Assist with progress billing and final invoicing.
Ensure completed projects move to invoicing without unnecessary delays.
Help reduce Work-in-Progress (WIP) by proactively identifying files ready for billing.

Service Level Agreement (SLA) Compliance

Monitor all active files to ensure Service Level Agreements (SLAs) are achieved.
Track required customer touchpoints and documentation timelines.
Monitor estimate submission deadlines.
Track approval timelines.
Monitor scheduling commitments.
Escalate files at risk of missing SLA targets.
Support continuous improvement initiatives by identifying trends affecting cycle times and customer service.

Production Coordination

Participate in weekly Production Meetings.
Prepare project updates and status reports for discussion.
Track action items assigned during production meetings.
Follow up to ensure commitments are completed.
Identify bottlenecks preventing project progression.
Assist in workload balancing between Project Managers.
Monitor project schedules against production capacity.

Estimating Support

Coordinate documentation required for estimate preparation.
Ensure field information is complete before estimates are written.
Support estimate revisions and supplements.
Assist in gathering additional documentation requested by insurers.
Coordinate estimate approvals with Project Managers.

Quality Assurance

Monitor deficiencies until complete.
Coordinate warranty items.
Schedule final inspections.
Confirm customer satisfaction prior to closeout.
Ensure projects meet Paul Davis quality standards.

Cross-Department Coordination

Work collaboratively with:

Project Managers
Mitigation
Reconstruction
Estimating
Contents
Compliance
Accounting
Business Development
Operations
Vendors
Subcontractors
Insurance Adjusters

to ensure seamless project delivery from first notice of loss through final completion.

Reporting & Operational Support

Prepare reports for Operations and Production meetings.
Monitor project KPIs.
Assist in forecasting upcoming workload.
Identify aging files requiring attention.
Track project milestones.
Maintain project dashboards.
Support CAT reporting during surge events.

Continuous Improvement

Identify workflow improvements.
Recommend process efficiencies.
Support implementation of new SOPs.
Assist with software adoption and process standardization.
Promote a culture of accountability, urgency, and continuous improvement.

Key Performance Indicators (KPIs)

Success in this role will be measured by:

SLA compliance
Project schedule accuracy
Documentation completeness
Purchase Order accuracy
Invoice turnaround time
Project cycle time
Customer satisfaction
File audit scores
Production meeting preparedness
Reduction in WIP aging
On-time project closeouts
Communication responsiveness
Internal stakeholder satisfaction

Apply About employer

More about this job

Responsibilities

The Project Coordinator supports Project Managers by overseeing the restoration process from initial intake to project closeout, including scheduling, documentation, and financial administration. They act as the primary administrative contact for all stakeholders to ensure projects remain on schedule and meet quality standards.

Requirements

The role requires strong organizational and communication skills to manage project files, purchase orders, and invoicing in accordance with company SOPs. Candidates must be proficient in project scheduling software and capable of maintaining accurate documentation across multiple active restoration files.

Skills

Project coordination
Scheduling
Documentation management
Purchase order management
Invoicing
Customer communication
Stakeholder management
Financial control
SLA compliance
Quality assurance
Reporting
Process improvement
Data entry
Budget monitoring
Conflict resolution

Benefits

Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance
Bonus based on performance

Visa sponsorship

Not detected in the job text

Keywords

Project Libre
RMS
Encircle
Docusketch
Restoration
Mitigation
Reconstruction
Estimating
SOPs
KPIs
WIP
Purchase Orders
Change Orders
SLA
Site inspections
Permit inspections
Progress billing
Vendor management
Subcontractors
Insurance adjusters
Project dashboards
CAT reporting
Quality assurance
Workflow optimization
Accountability

Report this job