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PH
Operations Coordinator
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Pax House Society

Operations Coordinator

Vancouver, BC, Canada

Part-time

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Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Dec 8, 2026
Working hours: 28 hours per week
Posting language: English
Posted: Nov 8, 2026

Original job description

Position Summary

The Operations Coordinator supports the day-to-day functioning of Menno Hall by coordinating people, facilities, events, and the systems that keep the building running smoothly. The role helps create a welcoming, well-prepared environment for residents, staff, tenants, and other building users.

Working with student employees, cleaners, staff, and service providers, the Coordinator keeps daily operations organized and responsive. The role supports events and seasonal transitions, helps maintain building readiness, and contributes to a safe, well-cared-for space where student and community life can thrive.

Core Responsibilities

The Operations Coordinator will:

PEOPLE & DAILY COORDINATION

· Supervise, support, and train student employees

· Assign work and follow up on completion

· Assist with student employee scheduling and recruitment

· Maintain clear communication with residents, staff, tenants, and building users

· Supervise cleaners and weekly chores

FACILITIES & SUPPLIES

· Coordinate maintenance requests, repairs, trades, and contractors

· Conduct building walkthroughs and identify follow-up needs

· Implement security protocols

· Maintain schedules, checklists, procedures, and records

· Order and maintain ofﬁce, kitchen, cleaning, and event supplies

EVENTS & BUILDING READINESS

· Provide operational support for internal and external events

· Coordinate room setup, equipment, supplies, access, and cleanup

· Support move-in, move-out, room turnover, and seasonal readiness

Compensation

· $25-$30/hour. Compensation will be offered within this range based on experience and ﬁt.

Working Conditions

· Part-time position (28 hours per week)

· Primarily weekday afternoon and early evening hours

· Some evening or weekend work for events, move-ins, and move-outs

· Participate in a shared monthly on-call rotation

· Provide occasional after-hours support for urgent building-related issues

· Escalate signiﬁcant safety, security, or facility concerns using established procedures

You may be a good fit if you are:

· Organized, proactive, and reliable

· A practical problem-solver

· Comfortable working independently and with a team

· Comfortable supervising and supporting student employees

· Ready to learn, communicate clearly, and take initiative

· Experienced in operations, facilities, hospitality, residence life, events, or supervising staff or volunteers is an asset.

You do not need experience in every part of the role. We are looking for someone who is dependable, teachable, eager to learn, and ready to take responsibility. Training and support will be provided.

Why Work at Menno Hall?

· Meaningful work that supports students and community life

· Varied work across facilities, events, people, and systems

· Training and mentorship for the right candidate

· A modern facility and collaborative staff team near UBC

Application Process

The start date for this position is December 16, 2026. To apply, please submit your cover letter and resume to admin@paxhouse.ca. Application deadline is November 20, 2026. If you wish to inquire further or discuss your suitability, please feel free to reach out to admin@paxhouse.ca. We thank all applicants; only those selected for an interview will be contacted.

About us

Menno Hall, home to Pax House Student Residence near UBC, provides space for students, ofﬁces, events, and community activities fostering an intentional Christian community rooted in peacemaking, hospitality, simplicity, and service. Learn more about us at paxhouse.ca.

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More about this job

Responsibilities

Coordinate daily operations at Menno Hall, including supervising student employees and cleaners, communicating with building users, and arranging maintenance, supplies, and security procedures. Support events and seasonal transitions by coordinating room setups, equipment, access, cleanup, move-ins, move-outs, and room turnover.

Requirements

The role calls for someone organized, proactive, reliable, and able to solve practical problems, work independently and collaboratively, and supervise and support student employees. Experience in operations, facilities, hospitality, residence life, events, or staff or volunteer supervision is an asset, but training and support will be provided.

Skills

Student Employee Supervision
Staff Scheduling
Recruitment
Facilities Coordination
Maintenance Coordination
Event Support
Supply Management
Building Readiness
Security Protocols
Communication
Organization
Problem-Solving
Recordkeeping
Contractor Coordination
Room Setup
Move-In and Move-Out Coordination

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordination
Facilities Management
Student Residence
Student Employee Supervision
Staff Scheduling
Recruitment
Maintenance Requests
Repairs
Contractors
Building Walkthroughs
Security Protocols
Checklists
Procedures
Records
Supply Ordering
Event Operations
Room Setup
Equipment Coordination
Building Access
Move-In
Move-Out
Room Turnover
Seasonal Readiness
On-Call Rotation
Hospitality
Residence Life
Community Events

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