Administrative assistant jobs in Canada (2,310 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 2,310
Employers: 1,163

Advertised starting pay

Average starting payCAD / hour: $26.96Across 343 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%296 listings
On-site: 87%1,999 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (57), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 1 month ago
DR
Administrative Assistant 1 - Service Durham
Durham Region (The Regional Municipality of Durham)
Whitby, ON
- Full-time
Added 1 month ago
LC
Administrative Assistant – Delta
LabTest Certification Inc.
Delta, BC
- $21 to $24 CAD / hour
- Full-time
Added 1 month ago
SR
administrative assistant
Superior Roofing
Calgary, AB
- Full-time
Added 1 month ago
PL
administrative assistant
Phantom Logistics
Bolton, ON
- Full-time
Added 1 month ago
UO
Administrative Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time
Added 1 month ago
NE
Admin Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 1 month ago
MT
Administrative assistant
Marble Trend Ltd.
Toronto, ON · North York, ON
- Full-time
Added 1 month ago
(ASD-W) Casual School Administrative Assistant I - Woodstock and the Upper River Valley
Anglophone School District
Fredericton, NB
School Administrative Assistant (CUPE 2745) - School Administrative Assistant I
Added 1 month ago
(ASD-W) Casual School Administrative Assistant I- Fredericton/Oromocto and surrounding areas
Anglophone School District
Fredericton, NB
School Administrative Assistant (CUPE 2745) - School Administrative Assistant I
Added 1 month ago
R
Administrative Assistant
RBC
Timmins, ON
- Full-time
Added 1 month ago
VF
administrative assistant
Variety Foods Ltd.
Mount Pearl, NL
- Full-time
Added 1 month ago
C&
Adjoint·e administratif·ve / Administrative Assistant
Clyde & Co
Montreal, QC
- Full-time
Added 1 month ago
K
Partner Administrative Assistant, Audit (Vaughan)
KPMG
ON · Vaughan, Ontario
- Full-time
Added 1 month ago
MF
Senior Administrative Assistant
Mackenzie Financial Corporation
Toronto, ON · Greater Toronto Area, ON
- Other
Added 1 month ago
NS
Administrative Assistant to Manager - Primary Health Care
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
Reporting to the Primary Health Care Health Services Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and…
Added 1 month ago
RD
Administrative Assistant
RBC Dominion Securities
Burnaby, BC
- Full-time
Added 1 month ago
RD
Administrative Assistant
RBC Dominion Securities
Coquitlam, BC
- Full-time
Added 1 month ago
KP
Administrative Assistant
KBR Projects
Delta, BC
- Part-time
KBR Projects, a Vancouver-based general contractor, is seeking an experienced Admin Assistant to join our team on a part-time basis. This position requires a reliable, organized and…
Added 1 month ago
R
Administrative Assistant
RBC
Burnaby, BC
- Full-time
Added 1 month ago
R
Administrative Assistant
RBC
Coquitlam, BC
- Full-time
Added 1 month ago
C
Full Time Administrative Assistant - Petroleum
Co-op
Yorkton, SK
- Full-time
Reporting to the Petroleum Manager, you are responsible accurate data entry and reconciliation for accounts receivable, accounts payable, and general administrative functions.
Added 1 month ago
RB
Administrative Assistant
Royal Bank of Canada
BC · COQUITLAM, British Columbia
- Full-time
Added 1 month ago
TH
Administrative Assistant - Vancouver
TELUS Health
Vancouver, BC
- Full-time
Added 1 month ago
RB
Administrative Assistant
Royal Bank of Canada
Vancouver, BC
- Full-time
The RBC Dominion Securities branch located in Vancouver is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team The…
Added 1 month ago
RB
Administrative Assistant
Royal Bank of Canada
Burnaby, BC
- Full-time

PBS Systems

Office Manager/Administrative Assistant

BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 2, 2026

Original job description

Company Name:	Advanced APS, a Division of PBS Systems
Job Location:	White Rock, BC
Job Type:	Full-time, Permanent
No. of Openings:	01
Job Requirement(s):	n/a
Internal Job Title:	Office Manager/Administrative Assistant
Reports To:	National Operations Manager

PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we’ve only just begun!

PBS has been transforming how people buy and service cars for almost 40 years, becoming the third largest Dealership Management System (DMS) provider in North America. Each month, hundreds of new users join our platform, which helps dealerships manage sales, service, inventory, and accounting. What sets us apart is how we treat our customers - as partners, innovators and friends.

Advanced APS, a division of PBS, offers APS Manufacturer Maintenance Guides, an Online Scheduler, and Service Contract solutions. We are continually striving to deliver the most current technology to enhance the value we bring to your business. By strengthening Fixed Operations, Advanced APS helps guide your dealership toward increased revenue.

At PBS and APS, we invest in your growth. Your career can progress in alignment with your strengths, interests, and aspirations. Apply today!

The Role:

The Office Manager/Administrative Assistant is responsible for overseeing the day-to-day administrative and operational functions of the office. This role ensures efficient office operations, maintains accurate accounting and billing processes, supports customer relations, and assists with APS software data management activities. The position plays a vital role in coordinating communication, auditing intercompany transactions, managing customer inquiries, conducting data research, and compiling operational data.

This is an in-office position, located at 15252 Thrift Ave, White Rock, BC V4B 2L2.

Job Responsibilities:

Office Administration & Operations

Oversee and coordinate daily office operations to ensure an efficient, organized, and professional work environment.
Serve as the primary administrative liaison between APS and PBS, facilitating communication and collaboration between departments.
Develop, maintain, and improve administrative procedures and workflows.
Maintain company records, documentation, and filing systems.
Support management with administrative reporting and special projects.
Ensure office activities are completed accurately and in accordance with company policies and procedures.
Assist with operational initiatives and process improvements that support organizational objectives.

Accounting & Financial Administration

Audit and reconcile accounting transactions between APS and PBS to ensure accuracy and consistency.
Investigate and resolve discrepancies related to intercompany billing and accounting records.
Review financial documentation and assist in maintaining accurate accounting information.
Create, process, and track credit notes as required.
Assist with accounts receivable and accounts payable activities.
Support month-end accounting processes, account reconciliations, and financial reporting requirements.
Identify and resolve billing errors while maintaining accurate customer account records.

Customer Service & Client Relations

Act as a primary point of contact for APS customers contacting the office.
Respond to customer inquiries regarding billing, account information, and service-related concerns.
Investigate and resolve customer disputes and billing discrepancies in a professional and timely manner.
Provide customers with accurate information and ensure a high level of customer satisfaction.
Coordinate with internal departments to facilitate prompt issue resolution and follow-up.

Data Management & APS Software Support

Assist in the management, maintenance, and integrity of data related to APS software operations.
Compile, organize, and validate data from multiple sources to ensure accuracy and consistency.
Support in building, maintaining, and updating schedules within APS software systems.
Review data and identify discrepancies requiring correction or further investigation.

Qualifications:

Experience in office administration, business operations, or a related field.
Experience with data management, reporting, and software administration.
Proficiency in Microsoft Office Suite with above average Excel skills
Strong analytical and problem-solving skills.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Proven ability to work independently while managing multiple priorities.
High level of accuracy and attention to detail.
Exceptional customer service and relationship management skills.

What we offer:

Professional Development – Continuous training, industry certifications, and clear pathways for career advancement.
Travel Opportunities - Travel to locations across Canada, the U.S., and the Caribbean
Comprehensive health benefits - Medical and dental coverage to support your well-being.
Paid Time Off – Generous PTO to help you recharge and maintain work-life balance.
Inclusive culture - A collaborative, supportive team environment where your ideas and voice truly matter.
Employee recognition - Regular appreciation programs and performance-based incentives
Competitive compensation package
- Competitive annual base salary
- Additional performance incentives
- Attractive referral bonuses
Staff discounts – Exclusive savings with partners such as GM, Dell, and more

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required.

Apply About employer

More about this job

Responsibilities

The Office Manager/Administrative Assistant oversees daily office operations, including administrative procedures, accounting reconciliations, and intercompany billing. They also serve as a primary point of contact for customer inquiries and assist with data management and software support.

Requirements

Candidates should have experience in office administration, business operations, or a related field, along with proficiency in Microsoft Office and Excel. Strong analytical, organizational, and customer service skills are essential for success in this role.

Skills

Office administration
Accounting
Billing
Data management
Microsoft Office Suite
Excel
Analytical skills
Problem-solving
Organizational skills
Multitasking
Written communication
Verbal communication
Customer service
Relationship management
Financial reporting
Reconciliation

Benefits

Professional development
Travel opportunities
Comprehensive health benefits
Medical coverage
Dental coverage
Paid time off
Performance-based incentives
Referral bonuses
Staff discounts

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Administrative Assistant
Operations
Accounting
Billing
Data Management
Microsoft Office
Excel
Customer Service
Financial Reporting
Reconciliation
Accounts Receivable
Accounts Payable
Software Support
Dealership Management System
Administrative Procedures
Intercompany Transactions
Client Relations
Data Research
Operational Data

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