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Added 6 mins ago
SC
Service Technician
Savaria Corporation
Toronto, ON
- $50,000 to $70,000 CAD / year
Silver Cross, a division of Savaria, is seeking an Installation & Service Technician to join our team in GTA. Silver Cross specializes in selling new and recycled home healthcare equipment,…
Added 6 mins ago
AI
Finance Manager - Parkland Chrysler Dodge Jeep Ram
AutoCanada Inc.
Spruce Grove, AB
- $190,000 to $240,000 CAD / year
- Full-time
The Automotive Finance Manager is responsible for overseeing the finance and insurance (F&I) department, managing vehicle sales financing, insurance products, and ensuring compliance with…
Added 6 mins ago
BT
Service Designer, Core Networks
Beanfield Technologies Inc.
Toronto, ON
- $65,000 to $75,000 CAD / year
- Full-time
Reporting to the Manager, Core Network Design - The Service Designer will be responsible for delivery of projects which require OSP/ISP network design to bring new residential and…
Added 6 mins ago
BC
Project Manager
BELFOR CANADA INC.
Toronto, ON
- $65,000 to $80,000 CAD / year
- Full-time
Reporting to the General Manager, the Project Manager is the main generator of revenue for the branch. This position’s primary responsibility is to manage and oversee all emergency and…
Added 21 mins ago
E
Relationship Manager
ESOPX
Alert Bay, BC
- Full-time
Bachelor's degree in Finance, Business Administration, or a related field is preferred.
Added 21 mins ago
BU
Retail Relationship Banker
BMO U.S.
Quebec, QC
- Full-time
Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of…
Added 21 mins ago
BU
Retail Relationship Banker
BMO U.S.
SK · Saskatchewan, Canada
- Full-time
Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of…
Added 21 mins ago
BU
Retail Relationship Banker
BMO U.S.
NL · Newfoundland and Labrador, Canada
- Full-time
Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of…
Added 21 mins ago
BU
Retail Relationship Banker
BMO U.S.
AB · Alberta, Canada
- Full-time
Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of…
Added 21 mins ago
BU
Retail Relationship Banker
BMO U.S.
NS · Nova Scotia, Canada
- Full-time
Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of…
Added 21 mins ago
BU
Retail Relationship Banker
BMO U.S.
BC · British Columbia, Canada
- Full-time
Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of…
Added 21 mins ago
BU
Retail Relationship Banker
BMO U.S.
ON · Ontario, Canada
- Full-time
Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of…
Added 21 mins ago
B
Relationship Manager
BMO
Saint-Hyacinthe, QC · Granby, QC
- Full-time
Develops client rapport and instils confidence to develop credibility and earn their trust as relationship manager.
Added 21 mins ago
B
Business Banking Relationship Management
BMO
Montreal, QC · Brossard, QC
- Full-time
Develops client rapport and instils confidence to develop credibility and earn their trust as relationship manager.
Added 21 mins ago
B
Business Banking Relationship Manager
BMO
Laval, QC
- Full-time
Develops client rapport and instils confidence to develop credibility and earn their trust as relationship manager.
Added 36 mins ago
FT
Service Truck Driver (Red Deer, Edgar Industrial)
Fountain Tire
Red Deer, AB
- Other
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Added 51 mins ago
CC
Merchandiser-Remote
Coca-Cola Canada Bottling Limited
Kelowna, BC
- Part-time
…application questions are answered and that you’ve spoken to your manager. Don't forget that this is a competition, so make sure your resume is up to date and that you're prepared for…
Added 51 mins ago
CS
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Caldek Sundeck Systems Inc.
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- Full-time
…perfect for a student in business, construction, or a related field looking to gain valuable experience and earn great summer income. While an interest in construction is helpful, we are…
Added 1 hour ago
B
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Red Deer, AB
- Full-time
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Added 1 hour ago
Compliance Assurance Lead
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Added 1 hour ago
FT
Inside Sales Representative, Lethbridge North
Fountain Tire
Lethbridge, AB
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Added 2 hours ago
DP
BD & Marketing Manager - Disputes
DLA Piper Canada LLP
Toronto, ON · Vancouver, BC
- $140,000 to $165,000 CAD / year
If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a BD & Marketing Manager - Disputes to join…
Added 2 hours ago
YO
EarlyON Supervisor Quality and Experience
YMCA of Three Rivers
Kitchener, ON · ON
- Up to $75,000 CAD / year
- Contract
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Added 2 hours ago
FA
Operations Coordinator
Flair Airlines Ltd.
Toronto, ON
- Full-time
…execution of day-to-day airline operations. Reporting to the Manager, SOCC, this role is responsible for coordinating with internal departments, external partners, and regulatory bodies to…
Added 2 hours ago
FA
Maintenance Control Supervisor
Flair Airlines Ltd.
Toronto, ON
- Full-time
…availability, and operational reliability. Reporting to the Manager, Maintenance Control, the Maintenance Control Supervisor is a licensed AME-M2 responsible for the day-to-day leadership…

PBS Systems

Office Manager/Administrative Assistant

BC, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 2, 2026

Original job description

Company Name:	Advanced APS, a Division of PBS Systems
Job Location:	White Rock, BC
Job Type:	Full-time, Permanent
No. of Openings:	01
Job Requirement(s):	n/a
Internal Job Title:	Office Manager/Administrative Assistant
Reports To:	National Operations Manager

PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we’ve only just begun!

PBS has been transforming how people buy and service cars for almost 40 years, becoming the third largest Dealership Management System (DMS) provider in North America. Each month, hundreds of new users join our platform, which helps dealerships manage sales, service, inventory, and accounting. What sets us apart is how we treat our customers - as partners, innovators and friends.

Advanced APS, a division of PBS, offers APS Manufacturer Maintenance Guides, an Online Scheduler, and Service Contract solutions. We are continually striving to deliver the most current technology to enhance the value we bring to your business. By strengthening Fixed Operations, Advanced APS helps guide your dealership toward increased revenue.

At PBS and APS, we invest in your growth. Your career can progress in alignment with your strengths, interests, and aspirations. Apply today!

The Role:

The Office Manager/Administrative Assistant is responsible for overseeing the day-to-day administrative and operational functions of the office. This role ensures efficient office operations, maintains accurate accounting and billing processes, supports customer relations, and assists with APS software data management activities. The position plays a vital role in coordinating communication, auditing intercompany transactions, managing customer inquiries, conducting data research, and compiling operational data.

This is an in-office position, located at 15252 Thrift Ave, White Rock, BC V4B 2L2.

Job Responsibilities:

Office Administration & Operations

Oversee and coordinate daily office operations to ensure an efficient, organized, and professional work environment.
Serve as the primary administrative liaison between APS and PBS, facilitating communication and collaboration between departments.
Develop, maintain, and improve administrative procedures and workflows.
Maintain company records, documentation, and filing systems.
Support management with administrative reporting and special projects.
Ensure office activities are completed accurately and in accordance with company policies and procedures.
Assist with operational initiatives and process improvements that support organizational objectives.

Accounting & Financial Administration

Audit and reconcile accounting transactions between APS and PBS to ensure accuracy and consistency.
Investigate and resolve discrepancies related to intercompany billing and accounting records.
Review financial documentation and assist in maintaining accurate accounting information.
Create, process, and track credit notes as required.
Assist with accounts receivable and accounts payable activities.
Support month-end accounting processes, account reconciliations, and financial reporting requirements.
Identify and resolve billing errors while maintaining accurate customer account records.

Customer Service & Client Relations

Act as a primary point of contact for APS customers contacting the office.
Respond to customer inquiries regarding billing, account information, and service-related concerns.
Investigate and resolve customer disputes and billing discrepancies in a professional and timely manner.
Provide customers with accurate information and ensure a high level of customer satisfaction.
Coordinate with internal departments to facilitate prompt issue resolution and follow-up.

Data Management & APS Software Support

Assist in the management, maintenance, and integrity of data related to APS software operations.
Compile, organize, and validate data from multiple sources to ensure accuracy and consistency.
Support in building, maintaining, and updating schedules within APS software systems.
Review data and identify discrepancies requiring correction or further investigation.

Qualifications:

Experience in office administration, business operations, or a related field.
Experience with data management, reporting, and software administration.
Proficiency in Microsoft Office Suite with above average Excel skills
Strong analytical and problem-solving skills.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Proven ability to work independently while managing multiple priorities.
High level of accuracy and attention to detail.
Exceptional customer service and relationship management skills.

What we offer:

Professional Development – Continuous training, industry certifications, and clear pathways for career advancement.
Travel Opportunities - Travel to locations across Canada, the U.S., and the Caribbean
Comprehensive health benefits - Medical and dental coverage to support your well-being.
Paid Time Off – Generous PTO to help you recharge and maintain work-life balance.
Inclusive culture - A collaborative, supportive team environment where your ideas and voice truly matter.
Employee recognition - Regular appreciation programs and performance-based incentives
Competitive compensation package

Competitive annual base salary
Additional performance incentives
Attractive referral bonuses

Staff discounts – Exclusive savings with partners such as GM, Dell, and more

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required.

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More about this job

Responsibilities

The Office Manager/Administrative Assistant oversees daily office operations, including administrative procedures, accounting reconciliations, and intercompany billing. They also serve as a primary point of contact for customer inquiries and assist with data management and software support.

Requirements

Candidates should have experience in office administration, business operations, or a related field, along with proficiency in Microsoft Office and Excel. Strong analytical, organizational, and customer service skills are essential for success in this role.

Skills

Office administration
Accounting
Billing
Data management
Microsoft Office Suite
Excel
Analytical skills
Problem-solving
Organizational skills
Multitasking
Written communication
Verbal communication
Customer service
Relationship management
Financial reporting
Reconciliation

Benefits

Professional development
Travel opportunities
Comprehensive health benefits
Medical coverage
Dental coverage
Paid time off
Performance-based incentives
Referral bonuses
Staff discounts

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Administrative Assistant
Operations
Accounting
Billing
Data Management
Microsoft Office
Excel
Customer Service
Financial Reporting
Reconciliation
Accounts Receivable
Accounts Payable
Software Support
Dealership Management System
Administrative Procedures
Intercompany Transactions
Client Relations
Data Research
Operational Data

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