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Added 19 mins ago
I
Oracle Finance Cloud-Lead
IBM
Fredericton, NB
- $135,000 to $185,000 CAD / year
- Full-time
As a Package Consultant: Oracle Finance Cloud, you will streamline clients' financial operations through the implementation of Oracle Finance Cloud solutions, focusing on designing and…
Added 19 mins ago
PM
Coordinator, Revenue Operations
Picton Mahoney Asset Management
Toronto, ON
- Full-time
…Most Trusted Executive Teams 2024 - 2026 | Best Workplaces™ in Financial Services & Insurance 2022 - 2026 | Best Workplaces™ for Mental Wellness 2023 - 2026 | Best Workplaces™ for Giving…
Added 35 mins ago
UO
Manager, Partnerships & Engagement
University of Calgary
Calgary, AB
- Full-time
Reporting to the Manager, Operations and Impact, the incumbent leads the strategic development and management of external partnerships with a focus on community & industry partnerships for…
Added 35 mins ago
ZR
Property Manager - Saskatoon
Zen Residential Ltd.
Edmonton, AB
- Full-time
Reporting to the Area Manager, the Property Manager oversees the day-to-day operations of the property, with a focus on delivering a strong resident experience and supporting overall…
Added 35 mins ago
T
Senior Financial Analyst
TD
Toronto, ON
- Full-time
Canadian Personal Banking Finance is responsible for delivery of performance reporting insights, financial analyses, forecasting, planning and expense allocation activities. The team's…
Added 35 mins ago
B
Directeur des opérations / Manager, Operations
BGO
Montreal, QC
- Full-time
Added 35 mins ago
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Group Manager, Specialized Finance
TD
Toronto, ON
- Full-time
Finance Capital Reporting (FCR) team is responsible for reporting to the Canadian regulator of Financial Institutions (i.e., Office of the Superintendent of Financial Institutions – OSFI)…
Added 35 mins ago
EG
Manager, Business Operations and Transformation
Emterra Group
Oakville, ON
- Full-time
Ensure business systems support operational objectives, regulatory requirements, reporting needs, and financial processes.
Added 35 mins ago
RT
Conseiller(ère) principal(e), Approvisionnement en énergie | Principal Adviser Power Procurement
Rio Tinto
Montreal, QC
- Full-time
Added 49 mins ago
AS
AML/ATF Officer
Alterna Savings
Ottawa, ON · Toronto, ON
- Full-time
…SME as required. They will complete all FINTRAC transaction reporting, analysis and execute the risk based ongoing monitoring and control testing plan. They will provide daily support to…
Added 49 mins ago
TC
Manager, Budget Services
The City of Guelph
Guelph, ON
- Other
…budget development processes, budget monitoring and variance reporting functions, and financial planning support to City departments and local boards as applicable. Reporting to the General…
Added 49 mins ago
AG
Mill Projects Engineer
Artemis Gold - Blackwater Project
BC
- Other
…develop practical recovery plans.• Provide regular project reporting covering safety, scope, cost, schedule, risks, decisions required, and forecast completion.• Coordinate quality…
Added 1 hour ago
LC
Pharmacist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Vaughan, ON
- Part-time
Ensure all requirements for documentation and control of substances under the Controlled Drugs and Substances Act and Regulations are met and reporting to Health Canada and regulatory bodies
Added 1 hour ago
LC
Pharmacist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
London, ON
- Part-time
Ensure all requirements for documentation and control of substances under the Controlled Drugs and Substances Act and Regulations are met and reporting to Health Canada and regulatory bodies
Added 1 hour ago
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Subcontracts Procurement Specialist
General Dynamics Land Systems–Canada
London, ON
- Contract
Gather and analyze complex data required for forecasting and reporting;
Added 1 hour ago
TS
TDS Operations Analyst II
TD Securities
Toronto, ON
- Full-time
Contribute to the production of consolidated or aggregated reporting as appropriate
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Pharmacy Manager, Hourly Part Time Day
Loblaw Companies Limited
Oakville, ON
- Part-time
Ensure all requirements for documentation and control of substances under the Controlled Drugs and Substances Act and Regulations are met and reporting to Health Canada and regulatory bodies
Added 1 hour ago
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Agent, Monitoring Center and Support
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Laval, QC
- Internship
Pension Plan: Plan for your future and retire with peace of mind with our pension plan, helping you build a secure financial future.
Added 1 hour ago
LC
Pharmacist, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
London, ON
- Full-time
Ensure all requirements for documentation and control of substances under the Controlled Drugs and Substances Act and Regulations are met and reporting to Health Canada and regulatory bodies
Added 1 hour ago
LC
Pharmacy Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
London, ON
- Full-time
Ensure all requirements for documentation and control of substances under the Controlled Drugs and Substances Act and Regulations are met and reporting to Health Canada and regulatory bodies
Added 1 hour ago
LC
Pharmacy Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
ON · Kenora, ON
- Full-time
Ensure all requirements for documentation and control of substances under the Controlled Drugs and Substances Act and Regulations are met and reporting to Health Canada and regulatory bodies
Added 1 hour ago
TB
Senior IT Internal Controls Auditor
Tilray Brands, Inc.
Toronto, ON
- $70,000 to $85,000 CAD / year
- Full-time
Reporting to the Manager, Internal Audit, the Senior IT Internal Controls Auditor is responsible for supporting the planning and execution of IT audit engagements in alignment with…
Added 1 hour ago
I
Oracle Finance Cloud-Lead
IBM
Vaughan, ON
- $135,000 to $185,000 CAD / year
- Full-time
As a Package Consultant: Oracle Finance Cloud, you will streamline clients' financial operations through the implementation of Oracle Finance Cloud solutions, focusing on designing and…
Added 1 hour ago
K
Project Manager - Museum Projects
Kubik
Mississauga, ON
- Full-time
Monitor and update cost-tracking schedules to reflect current financial positions
Added 1 hour ago
I
Oracle Finance Cloud-Lead
IBM
Hamilton, ON
- $135,000 to $185,000 CAD / year
- Full-time
As a Package Consultant: Oracle Finance Cloud, you will streamline clients' financial operations through the implementation of Oracle Finance Cloud solutions, focusing on designing and…

PBS Systems

Office Manager/Administrative Assistant

BC, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 2, 2026

Original job description

Company Name:	Advanced APS, a Division of PBS Systems
Job Location:	White Rock, BC
Job Type:	Full-time, Permanent
No. of Openings:	01
Job Requirement(s):	n/a
Internal Job Title:	Office Manager/Administrative Assistant
Reports To:	National Operations Manager

PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we’ve only just begun!

PBS has been transforming how people buy and service cars for almost 40 years, becoming the third largest Dealership Management System (DMS) provider in North America. Each month, hundreds of new users join our platform, which helps dealerships manage sales, service, inventory, and accounting. What sets us apart is how we treat our customers - as partners, innovators and friends.

Advanced APS, a division of PBS, offers APS Manufacturer Maintenance Guides, an Online Scheduler, and Service Contract solutions. We are continually striving to deliver the most current technology to enhance the value we bring to your business. By strengthening Fixed Operations, Advanced APS helps guide your dealership toward increased revenue.

At PBS and APS, we invest in your growth. Your career can progress in alignment with your strengths, interests, and aspirations. Apply today!

The Role:

The Office Manager/Administrative Assistant is responsible for overseeing the day-to-day administrative and operational functions of the office. This role ensures efficient office operations, maintains accurate accounting and billing processes, supports customer relations, and assists with APS software data management activities. The position plays a vital role in coordinating communication, auditing intercompany transactions, managing customer inquiries, conducting data research, and compiling operational data.

This is an in-office position, located at 15252 Thrift Ave, White Rock, BC V4B 2L2.

Job Responsibilities:

Office Administration & Operations

Oversee and coordinate daily office operations to ensure an efficient, organized, and professional work environment.
Serve as the primary administrative liaison between APS and PBS, facilitating communication and collaboration between departments.
Develop, maintain, and improve administrative procedures and workflows.
Maintain company records, documentation, and filing systems.
Support management with administrative reporting and special projects.
Ensure office activities are completed accurately and in accordance with company policies and procedures.
Assist with operational initiatives and process improvements that support organizational objectives.

Accounting & Financial Administration

Audit and reconcile accounting transactions between APS and PBS to ensure accuracy and consistency.
Investigate and resolve discrepancies related to intercompany billing and accounting records.
Review financial documentation and assist in maintaining accurate accounting information.
Create, process, and track credit notes as required.
Assist with accounts receivable and accounts payable activities.
Support month-end accounting processes, account reconciliations, and financial reporting requirements.
Identify and resolve billing errors while maintaining accurate customer account records.

Customer Service & Client Relations

Act as a primary point of contact for APS customers contacting the office.
Respond to customer inquiries regarding billing, account information, and service-related concerns.
Investigate and resolve customer disputes and billing discrepancies in a professional and timely manner.
Provide customers with accurate information and ensure a high level of customer satisfaction.
Coordinate with internal departments to facilitate prompt issue resolution and follow-up.

Data Management & APS Software Support

Assist in the management, maintenance, and integrity of data related to APS software operations.
Compile, organize, and validate data from multiple sources to ensure accuracy and consistency.
Support in building, maintaining, and updating schedules within APS software systems.
Review data and identify discrepancies requiring correction or further investigation.

Qualifications:

Experience in office administration, business operations, or a related field.
Experience with data management, reporting, and software administration.
Proficiency in Microsoft Office Suite with above average Excel skills
Strong analytical and problem-solving skills.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Proven ability to work independently while managing multiple priorities.
High level of accuracy and attention to detail.
Exceptional customer service and relationship management skills.

What we offer:

Professional Development – Continuous training, industry certifications, and clear pathways for career advancement.
Travel Opportunities - Travel to locations across Canada, the U.S., and the Caribbean
Comprehensive health benefits - Medical and dental coverage to support your well-being.
Paid Time Off – Generous PTO to help you recharge and maintain work-life balance.
Inclusive culture - A collaborative, supportive team environment where your ideas and voice truly matter.
Employee recognition - Regular appreciation programs and performance-based incentives
Competitive compensation package

Competitive annual base salary
Additional performance incentives
Attractive referral bonuses

Staff discounts – Exclusive savings with partners such as GM, Dell, and more

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required.

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More about this job

Responsibilities

The Office Manager/Administrative Assistant oversees daily office operations, including administrative procedures, accounting reconciliations, and intercompany billing. They also serve as a primary point of contact for customer inquiries and assist with data management and software support.

Requirements

Candidates should have experience in office administration, business operations, or a related field, along with proficiency in Microsoft Office and Excel. Strong analytical, organizational, and customer service skills are essential for success in this role.

Skills

Office administration
Accounting
Billing
Data management
Microsoft Office Suite
Excel
Analytical skills
Problem-solving
Organizational skills
Multitasking
Written communication
Verbal communication
Customer service
Relationship management
Financial reporting
Reconciliation

Benefits

Professional development
Travel opportunities
Comprehensive health benefits
Medical coverage
Dental coverage
Paid time off
Performance-based incentives
Referral bonuses
Staff discounts

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Administrative Assistant
Operations
Accounting
Billing
Data Management
Microsoft Office
Excel
Customer Service
Financial Reporting
Reconciliation
Accounts Receivable
Accounts Payable
Software Support
Dealership Management System
Administrative Procedures
Intercompany Transactions
Client Relations
Data Research
Operational Data

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