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Added 16 mins ago
UO
Intermediate Medical Office Administrator
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
…weekend shifts, depending on the Center’s hours of operation and operational…
Added 59 mins ago
CM
Business Risk Management Manager
CIBC Mellon
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Business Risk Management Manager is responsible for ensuring robust and consistent oversight of business management risk aligned with the Client Services Delivery (CSD) Operational…
Added 1 hour ago
I
Director, Finance & Controller
InnPower
Innisfil, ON
- Full-time
…finance operations. The role oversees the Finance Managers and Manager of Billing & Settlements, providing leadership that promotes operational excellence, financial stewardship,…
Added 1 hour ago
GB
Project Manager
Green Bridge Group
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Project Manager will take ownership of projects from internal turnover through planning, procurement, mobilization, construction, billing, closeout, and warranty. The role serves as the…
Added 1 hour ago
TP
Financial Controller
The Portfolio Group
Toronto, ON
- $100,000 to $130,000 CAD / year
- Full-time
Oversee and optimize the use of key financial and business systems, including the Unity billing platform, Salesforce, and Dimensions general ledger.
Added 2 hours ago
ER
Senior Manager, FP&A & Business Performance
Engage Recruitment
Markham, ON
- Full-time
Reporting to the CFO, the Senior Manager, FP&A & Performance Management will work closely with senior leadership and operational teams to understand what is driving business performance,…
Added 10 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Full administrative support from an experienced Clinic Manager and MOA team
Added 10 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Full administrative support from an experienced Clinic Manager and MOA team
Added 12 hours ago
I
Coordonnateur(trice) Administration et Opérations
Isarta
Longueuil, QC · Saint-Hubert, QC
- Full-time
Added 12 hours ago
GF
Spanish Speaking Key Account Manager (SaaS)
Global Fleet Management
Burnaby, BC
- Full-time
The Key Account Manager is the primary owner of the customer relationship for assigned enterprise accounts. The role focuses on proactive account management, issue resolution, and ensuring…
Added 13 hours ago
Manager of Equipment Servces
United Services Group
Toronto, ON · Mississauga, ON · Brampton, ON
…third-party service providers) nationally in a 24/7 fast-paced operational environment to ensure prompt and efficient service and Customer, Subcontractor and Internal Team satisfaction in a…
Added 13 hours ago
Sr Coordinator - Commnty Relations & Cstmr Prgms
Hydro One Networks Inc
Thunder Bay, ON
…and act as Remotes spokesperson on business, customer, and operational issues. Develop, coordinate and deliver community communication and educational efforts to promote our business…
Added 15 hours ago
WH
Guest Services Manager
Westmont Hospitality Group
Winnipeg, MB
- Full-time
The Guest Services Manager is responsible for leading the daily operation of the Front Office and ensuring a welcoming, efficient and consistent guest experience. This is a hands-on…
Added 1 day ago
BC
Warehouse Coordinator
BELFOR CANADA INC.
Toronto, ON
- $25 to $28 CAD / hour
- Full-time
…control, and project logistics. Reporting to the Operations Manager, this position manages equipment maintenance and repairs, organizes and tracks inventory, and ensures timely delivery of…
Added 1 day ago
B
Office Manager
Binners
Toronto, ON · Etobicoke, ON
- $70,000 to $90,000 CAD / year
- Full-time
As we enter our next stage of growth, we are looking for an experienced Office Manager to take ownership of the day-to-day management of our office and administrative functions.
Added 1 day ago
AC
Senior Manager, Indirect Tax
ACCA Careers
Toronto, ON
- Full-time
Make an impact with our Indirect Tax team as a Senior Manager. This diverse team of professionals delivers customized tax strategies within a complex and dynamic regulatory framework. As a…
Added 1 day ago
AC
Senior Manager, U.S. Corporate Tax
ACCA Careers
Toronto, ON
- Full-time
Make an impact with our U.S. Corporate Tax team as a Senior Manager. This diverse team of professionals delivers customized tax strategies within a complex and dynamic regulatory framework.…
Added 1 day ago
LL
Senior Property Manager
Lev Living
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Position Summary The Property Manager is responsible for the overall operational and financial management of a portfolio consisting primarily of commercial properties, together with a…
Added 1 day ago
TL
Customer Service Specialist
Transx Ltd
Guelph, ON
- $50,000 to $60,000 CAD / year
- Full-time
…Operations Department. Reporting directly to the Customer Service Manager, the CSR is responsible for developing and maintaining long-lasting relationships between the organization and the…
Added 1 day ago
Customer Service Administrator
Transx Ltd
New Westminster, BC
…Operations department in Vancouver. Reporting to the Terminal Manager, the Customer Service Administrator plays a pivotal role in maintaining efficient terminal operations and supporting…
Added 1 day ago
MS
Account Executive, Cardiology
Myant Shared Service Corp.
Mississauga, ON
- Full-time
…teams. The value proposition is grounded in the economics and operational realities of each customer: helping practices increase study capacity, improve report turnaround and generate…
Added 1 day ago
HM
Family Practitioner/General Practitioner
Health Match BC
Penticton, BC
- Internship
…workers (SWs), medical office assistants (MOAs), and a dedicated operational…
Added 2 days ago
SD
Senior Manager, Specialty Pharmacy-2
Shoppers Drug Mart Specialty Health Network
Calgary, AB
- Full-time
Reporting to the Director, Clinic and Specialty Programs, the Senior Manager, Specialty Pharmacy is responsible for the successful operation of our Shoppers Drug Mart Specialty Health…
Added 2 days ago
EV
TPA Manager
Eye-Q Vision Pvt Ltd
Burlington, ON
- Full-time
The TPA Manager will be responsible for managing the Third-Party Administrators (TPA) relations and ensuring smooth processing of patient claims. The role involves overseeing the daily…
Added 2 days ago
A
Consulting Manager - Utilities Customer Experience and Transformation
Accenture
Montreal, QC
- Full-time
Accenture’s Utilities Industry and Enterprise group is seeking a Management Consultant Manager, Utilities, to help shape the next chapter of our Utilities Customer practice in Canada. This…

PBS Systems

Office Manager/Administrative Assistant

BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 2, 2026

Original job description

Company Name:	Advanced APS, a Division of PBS Systems
Job Location:	White Rock, BC
Job Type:	Full-time, Permanent
No. of Openings:	01
Job Requirement(s):	n/a
Internal Job Title:	Office Manager/Administrative Assistant
Reports To:	National Operations Manager

PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we’ve only just begun!

PBS has been transforming how people buy and service cars for almost 40 years, becoming the third largest Dealership Management System (DMS) provider in North America. Each month, hundreds of new users join our platform, which helps dealerships manage sales, service, inventory, and accounting. What sets us apart is how we treat our customers - as partners, innovators and friends.

Advanced APS, a division of PBS, offers APS Manufacturer Maintenance Guides, an Online Scheduler, and Service Contract solutions. We are continually striving to deliver the most current technology to enhance the value we bring to your business. By strengthening Fixed Operations, Advanced APS helps guide your dealership toward increased revenue.

At PBS and APS, we invest in your growth. Your career can progress in alignment with your strengths, interests, and aspirations. Apply today!

The Role:

The Office Manager/Administrative Assistant is responsible for overseeing the day-to-day administrative and operational functions of the office. This role ensures efficient office operations, maintains accurate accounting and billing processes, supports customer relations, and assists with APS software data management activities. The position plays a vital role in coordinating communication, auditing intercompany transactions, managing customer inquiries, conducting data research, and compiling operational data.

This is an in-office position, located at 15252 Thrift Ave, White Rock, BC V4B 2L2.

Job Responsibilities:

Office Administration & Operations

Oversee and coordinate daily office operations to ensure an efficient, organized, and professional work environment.
Serve as the primary administrative liaison between APS and PBS, facilitating communication and collaboration between departments.
Develop, maintain, and improve administrative procedures and workflows.
Maintain company records, documentation, and filing systems.
Support management with administrative reporting and special projects.
Ensure office activities are completed accurately and in accordance with company policies and procedures.
Assist with operational initiatives and process improvements that support organizational objectives.

Accounting & Financial Administration

Audit and reconcile accounting transactions between APS and PBS to ensure accuracy and consistency.
Investigate and resolve discrepancies related to intercompany billing and accounting records.
Review financial documentation and assist in maintaining accurate accounting information.
Create, process, and track credit notes as required.
Assist with accounts receivable and accounts payable activities.
Support month-end accounting processes, account reconciliations, and financial reporting requirements.
Identify and resolve billing errors while maintaining accurate customer account records.

Customer Service & Client Relations

Act as a primary point of contact for APS customers contacting the office.
Respond to customer inquiries regarding billing, account information, and service-related concerns.
Investigate and resolve customer disputes and billing discrepancies in a professional and timely manner.
Provide customers with accurate information and ensure a high level of customer satisfaction.
Coordinate with internal departments to facilitate prompt issue resolution and follow-up.

Data Management & APS Software Support

Assist in the management, maintenance, and integrity of data related to APS software operations.
Compile, organize, and validate data from multiple sources to ensure accuracy and consistency.
Support in building, maintaining, and updating schedules within APS software systems.
Review data and identify discrepancies requiring correction or further investigation.

Qualifications:

Experience in office administration, business operations, or a related field.
Experience with data management, reporting, and software administration.
Proficiency in Microsoft Office Suite with above average Excel skills
Strong analytical and problem-solving skills.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Proven ability to work independently while managing multiple priorities.
High level of accuracy and attention to detail.
Exceptional customer service and relationship management skills.

What we offer:

Professional Development – Continuous training, industry certifications, and clear pathways for career advancement.
Travel Opportunities - Travel to locations across Canada, the U.S., and the Caribbean
Comprehensive health benefits - Medical and dental coverage to support your well-being.
Paid Time Off – Generous PTO to help you recharge and maintain work-life balance.
Inclusive culture - A collaborative, supportive team environment where your ideas and voice truly matter.
Employee recognition - Regular appreciation programs and performance-based incentives
Competitive compensation package

Competitive annual base salary
Additional performance incentives
Attractive referral bonuses

Staff discounts – Exclusive savings with partners such as GM, Dell, and more

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required.

Apply About employer

More about this job

Responsibilities

The Office Manager/Administrative Assistant oversees daily office operations, including administrative procedures, accounting reconciliations, and intercompany billing. They also serve as a primary point of contact for customer inquiries and assist with data management and software support.

Requirements

Candidates should have experience in office administration, business operations, or a related field, along with proficiency in Microsoft Office and Excel. Strong analytical, organizational, and customer service skills are essential for success in this role.

Skills

Office administration
Accounting
Billing
Data management
Microsoft Office Suite
Excel
Analytical skills
Problem-solving
Organizational skills
Multitasking
Written communication
Verbal communication
Customer service
Relationship management
Financial reporting
Reconciliation

Benefits

Professional development
Travel opportunities
Comprehensive health benefits
Medical coverage
Dental coverage
Paid time off
Performance-based incentives
Referral bonuses
Staff discounts

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Administrative Assistant
Operations
Accounting
Billing
Data Management
Microsoft Office
Excel
Customer Service
Financial Reporting
Reconciliation
Accounts Receivable
Accounts Payable
Software Support
Dealership Management System
Administrative Procedures
Intercompany Transactions
Client Relations
Data Research
Operational Data

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