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Added 10 mins ago
WI
Senior Project Manager - Mining Consulting (Sudbury)
WSP in Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
As a Project Manager / Engineering Manager based in Sudbury, Ontario, you will lead the engineering delivery of complex mining and industrial projects while helping build WSP’s local…
Added 24 mins ago
WI
Senior Project Manager - Mining Consulting (Sudbury)
WSP in Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
As a Project Manager / Engineering Manager based in Sudbury, Ontario, you will lead the engineering delivery of complex mining and industrial projects while helping build WSP’s local…
Added 24 mins ago
A
Robotics Project Manager
Actalent
Vancouver, BC
- $38 to $52 CAD / hour
- Full-time
The Project Manager will be responsible for the planning, scheduling, budgeting, procurement coordination, and execution of multiple complex robotics and electromechanical product…
Added 24 mins ago
RC
Management Consulting Manager, Supply Chain Advisory
RSM Canada
Toronto, ON
- Full-time
…market, we know the unique challenges and opportunities our client’s face. We bring functional expertise, data driven insights, and deep industry experience within the consumer products,…
Added 24 mins ago
M
Account Manager - Programmatic & Paid Social
Monks
Toronto, ON
- Full-time
We're looking for an Account Manager, Programmatic & Paid Social to join our team in Canada. In this role, you'll combine hands-on programmatic campaign execution with client relationship…
Added 24 mins ago
K
Seasonal Sales Associate (Westboro)
Knix
Ottawa, ON
- $19 CAD / hour
- Temporary
You are a self-starter who doesn't wait for a task list. You see the 'open space' on the floor and fill it - whether that’s connecting with a client or optimizing a display to drive UPT.
Added 24 mins ago
RS
CEDO Technician / EDO Trainee
Rockwood Service Corporation
Edmonton, AB
- Full-time
…team. This full-time position will report into the Division Manager and support our Edmonton, AB…
Added 24 mins ago
Account Manager Group Benefits
The Canada Life Assurance Company
Toronto, ON
The Account Manager partners with brokers in the Toronto region to lead the quoting, renewal, and amendment processes that ultimately drive increased premiums for small case group benefit…
Added 54 mins ago
CC
Sales Associate
Circle Craft Co-operative
Vancouver, BC
- Part-time
Under the supervision of the Store Manager the Sales Associate will present the works of our artists/members at our Granville Island location, and provide an exceptional level of service to…
Added 54 mins ago
OH
Senior Project Lead
OneTouch House
Langford, BC
- Full-time
Working with our Production Manager, you will lead installation work on site, organize daily tasks, and help junior technicians develop their skills. You will stay hands-on throughout the…
Added 1 hour ago
W
Senior Project Manager - Mining Consulting (Sudbury)
WSP
Fredericton, NB
- Full-time
As a Project Manager / Engineering Manager based in Sudbury, Ontario, you will lead the engineering delivery of complex mining and industrial projects while helping build WSP’s local…
Added 1 hour ago
BM
Bilingual talent acquisition specialist
Brand Momentum
Mississauga, ON
- Contract
…across the country. Working closely with the Talent Acquisition Manager, you will be responsible for the entire recruitment lifecycle, from posting and sourcing candidates to conducting…
Added 1 hour ago
CW
Facility Solutions Manager, full time
City Wide Facility Solutions
Vancouver, BC
- $55,000 to $80,000 CAD / year
- Full-time
The Facility Solutions Manager is responsible for the business operations of an assigned client contracted service area. This is an outside, B2B account management position that provides…
Added 1 hour ago
GS
Senior Manager, Shelter/Residential Support & Operations (full-time onsite)
Good Shepherd Ministries
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
We are currently accepting applications for a Senior Manager, Shelter/Residential Support & Operations (full-time onsite). Reporting to the Executive Director, the Senior Manager, Senior…
Added 1 hour ago
CW
Facility Solutions Manager, full time
City Wide Facility Solutions
Burnaby, BC
- $55,000 to $80,000 CAD / year
- Full-time
The Facility Solutions Manager is responsible for the business operations of an assigned client contracted service area. This is an outside, B2B account management position that provides…
Added 1 hour ago
CW
Account Representative / Account Manager / Project Manager
City Wide Facility Solutions
Burnaby, BC
- $55,000 to $80,000 CAD / year
- Full-time
We are seeking a proactive, relationship-driven Account Representative / Account Manager to manage and grow a portfolio of commercial client accounts. This role is ideal for someone who…
Added 1 hour ago
S
Senior Accountant
ShipTop
Vancouver, BC
- Full-time
…working in CAD and USD. You will work closely with the Accounting Manager and the CEO, and with operations staff who generate the carrier and client data behind our…
Added 1 hour ago
B
Mortgage Specialist Associate
BMO
London, ON
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 1 hour ago
A
Chef de projet entrée en service / Entry Into Service Project Manager
Airbus
Mirabel, QC · Montreal, QC
- Full-time
Le programme d'avions commerciaux A220 recherche un Chef de projet entrée en service pour rejoindre notre équipe Service client basée à Mirabel (Québec, Canada).
Added 1 hour ago
T
Freelance English into Traditional Chinese (Taiwan) Investment Banking Translator
TransPerfect
Remote, Canada
- Contract
- Remote
…to create and finalize the end product before it goes to the client. Under the guidance of your manager and in collaboration with Project Managers, you’ll be responsible for translating and…
Added 1 hour ago
T
Freelance Traditional Chinese (Taiwan) into English Investment Banking Translator
TransPerfect
Remote, Canada
- Contract
- Remote
…to create and finalize the end product before it goes to the client. Under the guidance of your manager and in collaboration with Project Managers, you’ll be responsible for translating and…
Added 1 hour ago
M
Client Relationship Management - Lead Specialist
Marsh
Montreal, QC
- Other
We are seeking a talented individual to join our Client Relationship Management team, part of our Affinity business at Marsh. This role will be based in Montreal Quebec. This is a hybrid…
Added 1 hour ago
TR
Senior Leasing Manager (Retail)
Taylor Ryan Executive Search Partners
Toronto, ON
- Full-time
Our client is seeking an experienced Senior Leasing Manager to lead the leasing strategy and execution for a portfolio of retail properties. This individual will be responsible for driving…
Added 1 hour ago
GT
Transfer Pricing Manager (Happy to talk flexible working)
Grant Thornton Cyber Defence Centre
Manchester, NS
- Full-time
As a Manager within our Transfer Pricing team you will:
Added 1 hour ago
VC
Senior Relationship Manager - Group Benefits
Victor Canada
Mississauga, ON
- Full-time
The Relationship Manager executes sales goals by maintaining a large book of business that includes complex employer and advisor networks and high-yield association accounts. You will work…

Peace of Mind Care

Assignment Coordinator Hybrid

Guelph, ON, Canada
Greater Guelph Metropolitan Area, Canada

Competitive hourly compensation of $22–$24 per hour, based on relevant experience and qualifications · Full-time

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Job details

Pay: Competitive hourly compensation of $22–$24 per hour, based on relevant experience and qualifications
Job type: Full-time
Apply by: May 3, 2027
Posting language: English
Posted: Nov 4, 2026

Original job description

Join the Peace of Mind Care Team

At Peace of Mind Care, we believe that “Exemplary Care Is Our Standard.” For more than 12 years, we have proudly provided award-winning home care services built on compassion, professionalism, integrity, and excellence.

As a locally owned and operated home care provider serving Guelph and the surrounding communities, we are committed to delivering personalized, client-centred care that promotes independence, dignity, and peace of mind.

We believe exceptional care begins with exceptional people. That is why we invest in our employees through ongoing learning, mentorship, career development, teamwork, trust, and open communication.

If you are organized, motivated, compassionate, and enjoy solving problems in a fast-moving environment, this role offers the opportunity to make a meaningful contribution to both our clients and our team.

Position Summary

Peace of Mind Care is seeking a highly organized, proactive, and adaptable Assignment Coordinator to join our growing office team. Reporting to the Director of Operations and working collaboratively with the Service Delivery Manager and broader office team, the Assignment Coordinator will provide additional capacity across scheduling, staffing, recruitment support, AlayaCare administration, and after-hours coordination. This hybrid role is based in the Guelph area and requires regular in-person attendance at our office.

The successful candidate will become an important operational resource for the team – helping us stay ahead of scheduling needs, communicate with staff, support hiring activities, resolve issues as they arise, and ensure a smooth transition from the end of one week into the next.

The role is designed to be flexible and outcomes-focused, combining evening and weekend coordination with scheduled in-office support and the ability to work daytime shifts when operational needs require.

Key Responsibilities

Responsibilities will include:

· Supporting client and caregiver scheduling

· Filling open shifts and helping resolve scheduling gaps

· Contacting staff regarding availability, shift confirmations, and schedule changes

· Maintaining accurate information and schedules within AlayaCare

· Supporting applicant screening and other recruitment activities

· Completing staff and operational follow-up

· Helping prepare upcoming schedules and priorities

· Support hiring, screening and other onboarding related tasks

· Supporting general administrative and operational needs

· Responding to appropriate after-hours issues and escalating when required

· Preparing a clear handoff so the office team begins each week informed and organized

The specific priorities of the role may change from week to week depending on where the team requires the most support.

Typical Weekly Schedule

This position is designed for approximately 40 paid hours per week. The schedule may include evening and weekend coverage, daytime office support, or a rotation between these schedules, potentially on a biweekly basis. The final rotation and hours will be determined based on operational requirements and may change with advance scheduling and team coordination.

A typical schedule may include:

Wednesday – Hybrid

5:00pm–10:00pm

Thursday – Hybrid

5:00pm–10:00pm

Friday – Hybrid

4:00pm–10:00pm

Saturday – Office

7:00am-7:00pm with after hours coverage

Sunday – Office/Hybrid as required

7:00am-7:00pm with after hours coverage

Work during evening and weekend shifts may include active scheduling, responding to staffing changes, staff communication, and operational or administrative follow-up. Depending on workload and office needs, the successful candidate will also work on-site in Guelph approximately one to two days per week, with additional daytime or in-office coverage when required.

Note – Onboarding will take place on site and required to complete necessary administration training. Expect to spend 50% of the week onsite for the first 30-60 days.

What We’re Looking For

The ideal candidate will bring:

· Previous experience in home care, healthcare operations, scheduling, or a related coordination role

· Strong scheduling and organizational skills

· Experience with AlayaCare strongly preferred

· Excellent communication and interpersonal skills

· Strong judgment and problem-solving ability

· Confidence working independently

· Ability to manage changing priorities calmly and professionally

· Strong attention to detail and follow-through

· Comfort communicating with clients, families, caregivers, and internal team members

· Ability to recognize when an issue can be resolved independently and when escalation is required

· A collaborative, team-first approach

Qualifications

Minimum of 2 years of experience in home care, healthcare administration, scheduling, or a related healthcare coordination role preferred.
Experience using healthcare scheduling software is required, including one or more of the following:
AlayaCare (strongly preferred)
Procura, AxisCare, WellSky Personal Care (formerly ClearCare) will also be considered
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams).
Exceptional organizational and time management skills with the ability to manage multiple competing priorities.
Strong verbal and written communication skills.
Demonstrated critical thinking and independent problem-solving abilities.
Excellent customer service and relationship-building skills.
High level of attention to detail and accuracy.
Ability to maintain confidentiality and exercise sound judgment.
Comfortable working independently while contributing positively within a collaborative team environment.
Must live within reasonable commuting distance of our Guelph office and be reliably available to attend in person one to two days per week, as well as for training, team meetings, and scheduled daytime shifts or rotation when required. Candidates based in Guelph, Cambridge, Kitchener-Waterloo, Fergus, or nearby communities are encouraged to apply.

What We Offer

Competitive hourly compensation of $22–$24 per hour, based on relevant experience and qualifications
Comprehensive benefits package through Manulife
Ongoing professional development and continuing education opportunities
Opportunities for career growth and advancement
Supportive, collaborative, and positive workplace culture
Meaningful work that positively impacts clients, families, and the local community

Why This Role Is Different

This flexible role suits someone who enjoys variety, takes ownership, and can adapt to changing operational priorities. Depending on the week, the focus may be on scheduling, staff screening, confirmations, or office administration. You will be a trusted part of the team, helping us deliver reliable care while building valuable experience across home care scheduling, staffing, and coordination.

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More about this job

Responsibilities

Coordinate client and caregiver schedules, fill open shifts, communicate schedule changes, and maintain accurate records in AlayaCare. Support recruitment and onboarding, handle appropriate after-hours issues, complete operational follow-up, and prepare clear handoffs for the office team.

Requirements

At least two years of experience in home care, healthcare administration, scheduling, or a related healthcare coordination role is preferred, along with experience using healthcare scheduling software such as AlayaCare, Procura, AxisCare, or WellSky Personal Care. Candidates should have strong organizational, communication, customer service, problem-solving, and time-management skills, proficiency with Microsoft Office, and the ability to work independently while attending the Guelph office as required.

Skills

Scheduling
Staff Coordination
Recruitment Support
AlayaCare
Healthcare Administration
Microsoft Office
Communication
Problem-Solving
Organization
Time Management
Customer Service
Attention to Detail
Confidentiality
Independent Judgment
Prioritization
Teamwork

Benefits

Professional Development
Continuing Education
Career Growth Opportunities
Supportive Workplace Culture

Visa sponsorship

Not detected in the job text

Keywords

Home Care
Healthcare Operations
Client-Centred Care
Scheduling
Caregiver Staffing
Shift Coordination
AlayaCare
Procura
AxisCare
WellSky Personal Care
ClearCare
Microsoft Office
Word
Excel
Outlook
Microsoft Teams
Applicant Screening
Recruitment
Onboarding
After-Hours Coordination
Schedule Management
Staff Communication
Operational Administration
Confidentiality
Escalation
Customer Service
Problem-Solving

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