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Added 50 mins ago
AH
Administrative Support IV
Alberta Health Services
Grande Prairie, AB
- Part-time
Reporting to the Team Coordinator, Parking Services North Zone, the incumbent coordinates the administration of parking privileges to PCA, AHS, RA, HSS, APL, ACA, CAP staff, patients and…
Added 1 hour ago
FH
Radiological Technologist - Burnaby Hospital
Fraser Health
Burnaby, BC
- Full-time
Reporting to the Supervisor, Radiological Technology and the Site Coordinator, Medical Imaging, the Radiological Technologist, practices in accordance with the standards of professional…
Added 2 hours ago
TC
Event Coordinator
Talent Catch
Toronto, ON
- Full-time
Assist with planning, coordinating and delivering events across different client activations.
Added 2 hours ago
BL
Client Relations & Marketing Coordinator
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
Blakes Vancouver office is currently recruiting for a Client Relations & Marketing Coordinator to join the Client Relations & Marketing department in the Vancouver office. This position…
Added 2 hours ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The College of Arts and Humanities’ Marketing Communications Coordinator, School of Music (MCC) supports the marketing communications priorities of the School of Music (SOM) and reports to…
Added 3 hours ago
VH
Registered Practical Nurse - Foot Care Nurse
VHA Home HealthCare
Toronto, ON · Soudan Office
- Part-time
Inform the nursing supervisor of any client activities, relevant concerns, or changes in the client’s condition or care plan, and submit appropriate documentation to the case coordinator.
Added 3 hours ago
ET
Operations Coordinator - Kamloops, BC
Elevation Technical Services
Kamloops, BC
- Full-time
Elevation Technical Services is an innovative, service-driven consulting firm delivering solutions across transportation, infrastructure, civil, mining, and vertical construction sectors…
Added 3 hours ago
JS
Part-Time Back of House Coordinator
JD Sports / Livestock / Size?
Laval, QC
- Part-time
Communiquer quotidiennement avec le service client et les boutiques via les canaux Slack et les courriels.
Added 3 hours ago
Back of House Coordinator
JD Sports / Livestock / Size?
Montreal, QC
Communiquer quotidiennement avec le service client et les boutiques via les canaux Slack et les courriels.
Added 3 hours ago
JS
Part-Time Back of House Coordinator
JD Sports / Livestock / Size?
Laval, QC
- Part-time
Communiquer quotidiennement avec le service client et les boutiques via les canaux Slack et les courriels.
Added 3 hours ago
JS
Part-Time Sales Associate
JD Sports / Livestock / Size?
Laval, QC
- Part-time
Communiquer quotidiennement avec le service client et les boutiques via les canaux Slack et les courriels.
Added 3 hours ago
K
Partner Administrative Assistant, Tax- 12 Month Contract
KPMG
ON · Toronto, Ontario
- Temporary
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 4 hours ago
Project Coordinator
Konrad
Toronto, ON
…working primarily in a project coordination capacity across client engagements. As a Project Coordinator, you excel at orchestrating cross-functional teams to deliver impactful solutions,…
Added 4 hours ago
GC
Project Manager, Calgary
GUNN Consultants
Calgary, AB
- Full-time
We are looking for a solutions-driven efficiency expert to complement our Project Management Teams in delivering optimal service to our clients. If that sounds like you, read on!
Added 4 hours ago
AN
Addiction Counsellor (Full-Time Temporary Leave Coverage until incumbent returns)
A New Tomorrow Treatment Solutions Ltd.
Kamloops, BC
- Full-time
…misuse. We support both adult and youth divisions, providing a client-centered, strength-based, trauma-informed, and holistic approach to care. Our interdisciplinary team is committed to…
Added 4 hours ago
ET
Operations Coordinator
Elevation Technical Services
Vancouver, BC
- Full-time
As Elevation continues to grow, we are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day operations of our head office in Kamloops,…
Added 5 hours ago
A
Hearing Aid Specialist or Audiologist
Amplifon
Chilliwack, BC
- Full-time
Partner with the Client Care Coordinator to ensure seamless store operations and effective schedule management.
Added 6 hours ago
A
Production Coordinator
Actalent
Vancouver, BC
- $36 to $46 CAD / hour
- Contract
…lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les…
Added 7 hours ago
FN
Addictions Support Worker
First Nations University of Canada
Prince Albert, SK
- Full-time
Knowledge of trauma-informed care, crisis intervention, de-escalation skills and client-centred service delivery
Added 9 hours ago
EC
Event Sales Coordinator -Fairmont Chateau Whistler
Encore Canada
Whistler, BC
- Full-time
Meet client needs through attending client meetings and responding to client concerns, questions and problems.
Added 10 hours ago
IW
Coordinator, Region Office Operations (12 Months Contract) - Mississauga, ON
IG Wealth Management
ON · Ontario, Canada
- Contract
Client service orientation – Understanding and addressing the needs and perspectives of internal and external clients
Added 10 hours ago
CO
Client Navigator
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
Under the general supervision of the Coordinator of Shelters and Homelessness, responsible to establish and maintain relationships with clients with a focus on housing outcomes, securing,…
Added 10 hours ago
Inlet Recovery Home - Residence Worker
Connective
Port Alberni, BC
…maintain the goals of supportive recovery and individualized service…
Added 11 hours ago
SH
Home Care Attendant
Southern Health-Santé Sud
Morden, MB
- Full-time
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 11 hours ago
OD
Admin Assistant / Front Desk Coordinator (Full-Time)
Open Door Media CA
Kingston, ON
- $22 to $23 CAD / hour
- Full-time
As the first point of contact for many of our customers, the Front Desk Coordinator plays a critical role in ensuring every client has a professional, helpful, and positive experience with…

Peace of Mind Care

Assignment Coordinator Hybrid

Guelph, ON, Canada
Greater Guelph Metropolitan Area, Canada

Competitive hourly compensation of $22–$24 per hour, based on relevant experience and qualifications · Full-time

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Job details

Pay: Competitive hourly compensation of $22–$24 per hour, based on relevant experience and qualifications
Job type: Full-time
Apply by: May 3, 2027
Posting language: English
Posted: Nov 4, 2026

Original job description

Join the Peace of Mind Care Team

At Peace of Mind Care, we believe that “Exemplary Care Is Our Standard.” For more than 12 years, we have proudly provided award-winning home care services built on compassion, professionalism, integrity, and excellence.

As a locally owned and operated home care provider serving Guelph and the surrounding communities, we are committed to delivering personalized, client-centred care that promotes independence, dignity, and peace of mind.

We believe exceptional care begins with exceptional people. That is why we invest in our employees through ongoing learning, mentorship, career development, teamwork, trust, and open communication.

If you are organized, motivated, compassionate, and enjoy solving problems in a fast-moving environment, this role offers the opportunity to make a meaningful contribution to both our clients and our team.

Position Summary

Peace of Mind Care is seeking a highly organized, proactive, and adaptable Assignment Coordinator to join our growing office team. Reporting to the Director of Operations and working collaboratively with the Service Delivery Manager and broader office team, the Assignment Coordinator will provide additional capacity across scheduling, staffing, recruitment support, AlayaCare administration, and after-hours coordination. This hybrid role is based in the Guelph area and requires regular in-person attendance at our office.

The successful candidate will become an important operational resource for the team – helping us stay ahead of scheduling needs, communicate with staff, support hiring activities, resolve issues as they arise, and ensure a smooth transition from the end of one week into the next.

The role is designed to be flexible and outcomes-focused, combining evening and weekend coordination with scheduled in-office support and the ability to work daytime shifts when operational needs require.

Key Responsibilities

Responsibilities will include:

· Supporting client and caregiver scheduling

· Filling open shifts and helping resolve scheduling gaps

· Contacting staff regarding availability, shift confirmations, and schedule changes

· Maintaining accurate information and schedules within AlayaCare

· Supporting applicant screening and other recruitment activities

· Completing staff and operational follow-up

· Helping prepare upcoming schedules and priorities

· Support hiring, screening and other onboarding related tasks

· Supporting general administrative and operational needs

· Responding to appropriate after-hours issues and escalating when required

· Preparing a clear handoff so the office team begins each week informed and organized

The specific priorities of the role may change from week to week depending on where the team requires the most support.

Typical Weekly Schedule

This position is designed for approximately 40 paid hours per week. The schedule may include evening and weekend coverage, daytime office support, or a rotation between these schedules, potentially on a biweekly basis. The final rotation and hours will be determined based on operational requirements and may change with advance scheduling and team coordination.

A typical schedule may include:

Wednesday – Hybrid

5:00pm–10:00pm

Thursday – Hybrid

5:00pm–10:00pm

Friday – Hybrid

4:00pm–10:00pm

Saturday – Office

7:00am-7:00pm with after hours coverage

Sunday – Office/Hybrid as required

7:00am-7:00pm with after hours coverage

Work during evening and weekend shifts may include active scheduling, responding to staffing changes, staff communication, and operational or administrative follow-up. Depending on workload and office needs, the successful candidate will also work on-site in Guelph approximately one to two days per week, with additional daytime or in-office coverage when required.

Note – Onboarding will take place on site and required to complete necessary administration training. Expect to spend 50% of the week onsite for the first 30-60 days.

What We’re Looking For

The ideal candidate will bring:

· Previous experience in home care, healthcare operations, scheduling, or a related coordination role

· Strong scheduling and organizational skills

· Experience with AlayaCare strongly preferred

· Excellent communication and interpersonal skills

· Strong judgment and problem-solving ability

· Confidence working independently

· Ability to manage changing priorities calmly and professionally

· Strong attention to detail and follow-through

· Comfort communicating with clients, families, caregivers, and internal team members

· Ability to recognize when an issue can be resolved independently and when escalation is required

· A collaborative, team-first approach

Qualifications

Minimum of 2 years of experience in home care, healthcare administration, scheduling, or a related healthcare coordination role preferred.
Experience using healthcare scheduling software is required, including one or more of the following:
AlayaCare (strongly preferred)
Procura, AxisCare, WellSky Personal Care (formerly ClearCare) will also be considered
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams).
Exceptional organizational and time management skills with the ability to manage multiple competing priorities.
Strong verbal and written communication skills.
Demonstrated critical thinking and independent problem-solving abilities.
Excellent customer service and relationship-building skills.
High level of attention to detail and accuracy.
Ability to maintain confidentiality and exercise sound judgment.
Comfortable working independently while contributing positively within a collaborative team environment.
Must live within reasonable commuting distance of our Guelph office and be reliably available to attend in person one to two days per week, as well as for training, team meetings, and scheduled daytime shifts or rotation when required. Candidates based in Guelph, Cambridge, Kitchener-Waterloo, Fergus, or nearby communities are encouraged to apply.

What We Offer

Competitive hourly compensation of $22–$24 per hour, based on relevant experience and qualifications
Comprehensive benefits package through Manulife
Ongoing professional development and continuing education opportunities
Opportunities for career growth and advancement
Supportive, collaborative, and positive workplace culture
Meaningful work that positively impacts clients, families, and the local community

Why This Role Is Different

This flexible role suits someone who enjoys variety, takes ownership, and can adapt to changing operational priorities. Depending on the week, the focus may be on scheduling, staff screening, confirmations, or office administration. You will be a trusted part of the team, helping us deliver reliable care while building valuable experience across home care scheduling, staffing, and coordination.

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More about this job

Responsibilities

Coordinate client and caregiver schedules, fill open shifts, communicate schedule changes, and maintain accurate records in AlayaCare. Support recruitment and onboarding, handle appropriate after-hours issues, complete operational follow-up, and prepare clear handoffs for the office team.

Requirements

At least two years of experience in home care, healthcare administration, scheduling, or a related healthcare coordination role is preferred, along with experience using healthcare scheduling software such as AlayaCare, Procura, AxisCare, or WellSky Personal Care. Candidates should have strong organizational, communication, customer service, problem-solving, and time-management skills, proficiency with Microsoft Office, and the ability to work independently while attending the Guelph office as required.

Skills

Scheduling
Staff Coordination
Recruitment Support
AlayaCare
Healthcare Administration
Microsoft Office
Communication
Problem-Solving
Organization
Time Management
Customer Service
Attention to Detail
Confidentiality
Independent Judgment
Prioritization
Teamwork

Benefits

Professional Development
Continuing Education
Career Growth Opportunities
Supportive Workplace Culture

Visa sponsorship

Not detected in the job text

Keywords

Home Care
Healthcare Operations
Client-Centred Care
Scheduling
Caregiver Staffing
Shift Coordination
AlayaCare
Procura
AxisCare
WellSky Personal Care
ClearCare
Microsoft Office
Word
Excel
Outlook
Microsoft Teams
Applicant Screening
Recruitment
Onboarding
After-Hours Coordination
Schedule Management
Staff Communication
Operational Administration
Confidentiality
Escalation
Customer Service
Problem-Solving

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