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Added 16 mins ago
VH
Registered Practical Nurse - Foot Care Nurse
VHA Home HealthCare
Toronto, ON · Soudan Office
- Part-time
Support safe client care through the development of knowledge and skills in accordance with our principles of continuous quality improvement.
Added 16 mins ago
ET
Operations Coordinator - Kamloops, BC
Elevation Technical Services
Kamloops, BC
- Full-time
As Elevation continues to grow, we are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day operations of our head office in Kamloops,…
Added 45 mins ago
JS
Part-Time Back of House Coordinator
JD Sports / Livestock / Size?
Laval, QC
- Part-time
Our Retail team is looking for a part-time Back of House Coordinator at our CF Carrefour Laval location. Come join our quickly growing and developing team at JD Sports Canada. You will have…
Added 45 mins ago
Back of House Coordinator
JD Sports / Livestock / Size?
Montreal, QC
Our Retail team is looking for a part-time Back of House Coordinator at our Carrefour Angrignon Lasalle location. Come join our quickly growing and developing team at JD Sports Canada. You…
Added 45 mins ago
JS
Part-Time Back of House Coordinator
JD Sports / Livestock / Size?
Laval, QC
- Part-time
Our Retail team is looking for a part-time Back of House Coordinator at our CF Carrefour Laval location. Come join our quickly growing and developing team at JD Sports Canada. You will have…
Added 45 mins ago
JS
Part-Time Sales Associate
JD Sports / Livestock / Size?
Laval, QC
- Part-time
Our Retail team is looking for a part-time Back of House Coordinator at our CF Carrefour Laval location. Come join our quickly growing and developing team at JD Sports Canada. You will have…
Added 45 mins ago
K
Partner Administrative Assistant, Tax- 12 Month Contract
KPMG
ON · Toronto, Ontario
- Temporary
Provide administrative support to partners, senior managers, managers and client service teams.
Added 1 hour ago
Project Coordinator
Konrad
Toronto, ON
…working primarily in a project coordination capacity across client engagements. As a Project Coordinator, you excel at orchestrating cross-functional teams to deliver impactful solutions,…
Added 1 hour ago
AN
Addiction Counsellor (Full-Time Temporary Leave Coverage until incumbent returns)
A New Tomorrow Treatment Solutions Ltd.
Kamloops, BC
- Full-time
…services to individuals recovering from substance misuse. We support both adult and youth divisions, providing a client-centered, strength-based, trauma-informed, and holistic approach to…
Added 1 hour ago
ET
Operations Coordinator
Elevation Technical Services
Vancouver, BC
- Full-time
As Elevation continues to grow, we are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day operations of our head office in Kamloops,…
Added 2 hours ago
A
Hearing Aid Specialist or Audiologist
Amplifon
Chilliwack, BC
- Full-time
Partner with the Client Care Coordinator to ensure seamless store operations and effective schedule management.
Added 3 hours ago
A
Production Coordinator
Actalent
Vancouver, BC
- $36 to $46 CAD / hour
- Contract
We are seeking a hands-on Assembly & Project Coordinator to support the build and delivery of complex industrial equipment and systems.
Added 4 hours ago
FN
Addictions Support Worker
First Nations University of Canada
Prince Albert, SK
- Full-time
Prince Albert Grand Council is seeking a compassionate and dependable Addictions Support Worker for its Sober Living Program. Reporting to the Program Lead/Support Services Coordinator,…
Added 4 hours ago
H
Civil Engineer
HDR
Richmond Hill, ON · Toronto, ON
- Full-time
…to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. We bring together mechanical, electrical, structural,…
Added 6 hours ago
W
Material Handler III
Worley
Edmonton, AB
- Full-time
Worley Canada Construction is seeking a Materials Coordinator to support materials management activities within a client-operated warehouse environment in Edmonton, AB.
Added 6 hours ago
EC
Event Sales Coordinator -Fairmont Chateau Whistler
Encore Canada
Whistler, BC
- Full-time
Meet client needs through attending client meetings and responding to client concerns, questions and problems.
Added 7 hours ago
IW
Coordinator, Region Office Operations (12 Months Contract) - Mississauga, ON
IG Wealth Management
ON · Ontario, Canada
- Contract
POSITION SUMMARY: The Coordinator, Region Office Operations serves as the primary point of contact, delivering services to both internal and external clients of IG Wealth Management. This…
Added 7 hours ago
G
HSE Coordinator - Services
Graham
Fort McMurray, AB
- Temporary
Graham is actively recruiting for an HSE Coordinator supporting the Services Division. Reporting to Senior Regional HSE Manager, the HSE Coordinator plays a key role in supporting a safe…
Added 7 hours ago
C
Sr. Data Test Coordinator, IT Quality Assurance
CIBC
Toronto, ON
- Full-time
…systems testing process and provide suggestions that will ensure client needs are met with the highest quality. As a Sr. Data Test Coordinator, IT Quality Assurance, you’ll be a team lead…
Added 7 hours ago
CO
Client Navigator
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
…refugees). Conduct ongoing check-ins, visits, outreach, and crisis support. Connect the client with appropriate housing supports or services based on their needs including supportive and…
Added 7 hours ago
Inlet Recovery Home - Residence Worker
Connective
Port Alberni, BC
The program provides 24/7 staffing support to individuals, including case management and individualized recovery planning, peer support, life skills development, connection to employment…
Added 8 hours ago
SH
Home Care Attendant
Southern Health-Santé Sud
Morden, MB
- Full-time
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 8 hours ago
OD
Admin Assistant / Front Desk Coordinator (Full-Time)
Open Door Media CA
Kingston, ON
- $22 to $23 CAD / hour
- Full-time
As the first point of contact for many of our customers, the Front Desk Coordinator plays a critical role in ensuring every client has a professional, helpful, and positive experience with…
Added 8 hours ago
AR
Corporate Events Coordinator
ARS Responds Canada
Toronto, ON · North York, ON
- $60,000 to $75,000 CAD / year
- Full-time
If you are ready to take on a dynamic role as Corporate Events Coordinator in a company that values expertise, leadership, and client satisfaction, we want to hear from you!
Added 8 hours ago
Facilities Coordinator
Government of Alberta
AB
Reporting to the Team Lead, Facilities, you will maintain and support Tier 3 enterprise data centres, more than 90 Shared Data Facilities, and over 1,000 network closets across Alberta.…

Peace of Mind Care

Assignment Coordinator Hybrid

Guelph, ON, Canada
Greater Guelph Metropolitan Area, Canada

Competitive hourly compensation of $22–$24 per hour, based on relevant experience and qualifications · Full-time

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Job details

Pay: Competitive hourly compensation of $22–$24 per hour, based on relevant experience and qualifications
Job type: Full-time
Apply by: May 3, 2027
Posting language: English
Posted: Nov 4, 2026

Original job description

Join the Peace of Mind Care Team

At Peace of Mind Care, we believe that “Exemplary Care Is Our Standard.” For more than 12 years, we have proudly provided award-winning home care services built on compassion, professionalism, integrity, and excellence.

As a locally owned and operated home care provider serving Guelph and the surrounding communities, we are committed to delivering personalized, client-centred care that promotes independence, dignity, and peace of mind.

We believe exceptional care begins with exceptional people. That is why we invest in our employees through ongoing learning, mentorship, career development, teamwork, trust, and open communication.

If you are organized, motivated, compassionate, and enjoy solving problems in a fast-moving environment, this role offers the opportunity to make a meaningful contribution to both our clients and our team.

Position Summary

Peace of Mind Care is seeking a highly organized, proactive, and adaptable Assignment Coordinator to join our growing office team. Reporting to the Director of Operations and working collaboratively with the Service Delivery Manager and broader office team, the Assignment Coordinator will provide additional capacity across scheduling, staffing, recruitment support, AlayaCare administration, and after-hours coordination. This hybrid role is based in the Guelph area and requires regular in-person attendance at our office.

The successful candidate will become an important operational resource for the team – helping us stay ahead of scheduling needs, communicate with staff, support hiring activities, resolve issues as they arise, and ensure a smooth transition from the end of one week into the next.

The role is designed to be flexible and outcomes-focused, combining evening and weekend coordination with scheduled in-office support and the ability to work daytime shifts when operational needs require.

Key Responsibilities

Responsibilities will include:

· Supporting client and caregiver scheduling

· Filling open shifts and helping resolve scheduling gaps

· Contacting staff regarding availability, shift confirmations, and schedule changes

· Maintaining accurate information and schedules within AlayaCare

· Supporting applicant screening and other recruitment activities

· Completing staff and operational follow-up

· Helping prepare upcoming schedules and priorities

· Support hiring, screening and other onboarding related tasks

· Supporting general administrative and operational needs

· Responding to appropriate after-hours issues and escalating when required

· Preparing a clear handoff so the office team begins each week informed and organized

The specific priorities of the role may change from week to week depending on where the team requires the most support.

Typical Weekly Schedule

This position is designed for approximately 40 paid hours per week. The schedule may include evening and weekend coverage, daytime office support, or a rotation between these schedules, potentially on a biweekly basis. The final rotation and hours will be determined based on operational requirements and may change with advance scheduling and team coordination.

A typical schedule may include:

Wednesday – Hybrid

5:00pm–10:00pm

Thursday – Hybrid

5:00pm–10:00pm

Friday – Hybrid

4:00pm–10:00pm

Saturday – Office

7:00am-7:00pm with after hours coverage

Sunday – Office/Hybrid as required

7:00am-7:00pm with after hours coverage

Work during evening and weekend shifts may include active scheduling, responding to staffing changes, staff communication, and operational or administrative follow-up. Depending on workload and office needs, the successful candidate will also work on-site in Guelph approximately one to two days per week, with additional daytime or in-office coverage when required.

Note – Onboarding will take place on site and required to complete necessary administration training. Expect to spend 50% of the week onsite for the first 30-60 days.

What We’re Looking For

The ideal candidate will bring:

· Previous experience in home care, healthcare operations, scheduling, or a related coordination role

· Strong scheduling and organizational skills

· Experience with AlayaCare strongly preferred

· Excellent communication and interpersonal skills

· Strong judgment and problem-solving ability

· Confidence working independently

· Ability to manage changing priorities calmly and professionally

· Strong attention to detail and follow-through

· Comfort communicating with clients, families, caregivers, and internal team members

· Ability to recognize when an issue can be resolved independently and when escalation is required

· A collaborative, team-first approach

Qualifications

Minimum of 2 years of experience in home care, healthcare administration, scheduling, or a related healthcare coordination role preferred.
Experience using healthcare scheduling software is required, including one or more of the following:
AlayaCare (strongly preferred)
Procura, AxisCare, WellSky Personal Care (formerly ClearCare) will also be considered
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams).
Exceptional organizational and time management skills with the ability to manage multiple competing priorities.
Strong verbal and written communication skills.
Demonstrated critical thinking and independent problem-solving abilities.
Excellent customer service and relationship-building skills.
High level of attention to detail and accuracy.
Ability to maintain confidentiality and exercise sound judgment.
Comfortable working independently while contributing positively within a collaborative team environment.
Must live within reasonable commuting distance of our Guelph office and be reliably available to attend in person one to two days per week, as well as for training, team meetings, and scheduled daytime shifts or rotation when required. Candidates based in Guelph, Cambridge, Kitchener-Waterloo, Fergus, or nearby communities are encouraged to apply.

What We Offer

Competitive hourly compensation of $22–$24 per hour, based on relevant experience and qualifications
Comprehensive benefits package through Manulife
Ongoing professional development and continuing education opportunities
Opportunities for career growth and advancement
Supportive, collaborative, and positive workplace culture
Meaningful work that positively impacts clients, families, and the local community

Why This Role Is Different

This flexible role suits someone who enjoys variety, takes ownership, and can adapt to changing operational priorities. Depending on the week, the focus may be on scheduling, staff screening, confirmations, or office administration. You will be a trusted part of the team, helping us deliver reliable care while building valuable experience across home care scheduling, staffing, and coordination.

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More about this job

Responsibilities

Coordinate client and caregiver schedules, fill open shifts, communicate schedule changes, and maintain accurate records in AlayaCare. Support recruitment and onboarding, handle appropriate after-hours issues, complete operational follow-up, and prepare clear handoffs for the office team.

Requirements

At least two years of experience in home care, healthcare administration, scheduling, or a related healthcare coordination role is preferred, along with experience using healthcare scheduling software such as AlayaCare, Procura, AxisCare, or WellSky Personal Care. Candidates should have strong organizational, communication, customer service, problem-solving, and time-management skills, proficiency with Microsoft Office, and the ability to work independently while attending the Guelph office as required.

Skills

Scheduling
Staff Coordination
Recruitment Support
AlayaCare
Healthcare Administration
Microsoft Office
Communication
Problem-Solving
Organization
Time Management
Customer Service
Attention to Detail
Confidentiality
Independent Judgment
Prioritization
Teamwork

Benefits

Professional Development
Continuing Education
Career Growth Opportunities
Supportive Workplace Culture

Visa sponsorship

Not detected in the job text

Keywords

Home Care
Healthcare Operations
Client-Centred Care
Scheduling
Caregiver Staffing
Shift Coordination
AlayaCare
Procura
AxisCare
WellSky Personal Care
ClearCare
Microsoft Office
Word
Excel
Outlook
Microsoft Teams
Applicant Screening
Recruitment
Onboarding
After-Hours Coordination
Schedule Management
Staff Communication
Operational Administration
Confidentiality
Escalation
Customer Service
Problem-Solving

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