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Added 5 mins ago
AT
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Peak Associates Limited

Administrative Assistant

Toronto, ON, Canada
North York, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Dec 8, 2026
Posting language: English
Posted: Nov 8, 2026

Original job description

Our client is seeking an enthusiastic and highly organized Administrative Assistant to provide vital business support to a busy team. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and takes pride in keeping operations running smoothly. The successful candidate will be the go-to person for scheduling, communication, business documentation and administrative coordination.

Please note that the role works full-time onsite (no remote work options).

Responsibilities:

The specific duties and responsibilities for this position include but are not limited to the following:

Provide administrative support to the team – managing calls, messages, appointments, printing, documentation, etc.
Conduct daily calendar management (Outlook) and proactively adjust schedules based on priorities. Daily monitoring of Outlook inboxes and actioning items where applicable.
Arranging for meetings – securing boardrooms, ordering catering, conference call coordination, preparing meeting materials, and circulating calendar details.
Office services functions - stocking office and kitchen supplies, upkeep of meeting areas, maintaining equipment, etc.
Document coordination and file maintenance, tracking transactions and critical dates
Event coordination for internal and external functions, including industry events and conferences, golf tournaments, staff functions, etc.
Ordering department supplies, business cards, envelopes, and letterhead.
Other clerical duties - assist with correspondence, letters, memos, monthly expense reports.
Work collaboratively with other team members and provide back-up support due to vacation, appointments or illness.
Other administrative duties as needed.

Desired Qualifications & Skills:

University education preferred (recent graduates are welcome to apply)
At least 1 years of previous administrative and/or corporate office experience preferred
Customer service or hospitality related experience
Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint)
Strong people skills, a team player with proven ability to build relationships at all levels of an organization
Thrives in a fast-paced environment with shifting priorities
Excellent organizational skills with the ability to multi-task and prioritize work
Ability to learn new roles and complete tasks with accuracy
A “can do” attitude and willingness to step in and help whenever needed
Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization

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More about this job

Responsibilities

Provide day-to-day administrative support, including managing calls and inboxes, calendars, appointments, meetings, documents, files, and expense reports. Coordinate office services and events, order supplies, and provide collaborative backup support to the team as needed.

Requirements

A university education is preferred, along with at least one year of administrative or corporate office experience; customer service or hospitality experience is also relevant. Candidates should be proficient in Microsoft Office and demonstrate strong communication, organizational, multitasking, prioritization, relationship-building, and teamwork skills.

Skills

Calendar Management
Outlook
Microsoft Office Suite
Scheduling
Administrative Coordination
Document Management
File Maintenance
Event Coordination
Meeting Coordination
Customer Service
Communication
Organization
Multitasking
Prioritization
Teamwork
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Calendar Management
Outlook
Microsoft Office Suite
Word
Excel
PowerPoint
Inbox Monitoring
Appointment Scheduling
Meeting Coordination
Boardroom Booking
Catering
Conference Calls
Meeting Materials
Document Coordination
File Maintenance
Transaction Tracking
Event Coordination
Office Services
Supply Ordering
Expense Reports
Correspondence
Customer Service
Corporate Office Experience
Real Estate

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