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Added 23 hours ago
CC
Administrative Assistant
Canadian Centre on Substance Abuse
Ottawa, ON
- $44,320 to $49,860 CAD / year
Reporting to the Executive Support and Administrative Services Manager or their designate and supporting members of the leadership team, the Administrative Assistant provides support…
Added 1 day ago
BU
Executive assistant
Brandon University
Brandon, MB
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 day ago
J
Adjoint(e) Administrative
Jobgether
Canada
- Full-time
The Administrative Assistant will play a key role in supporting senior leadership and ensuring the smooth day-to-day operations of a regional business unit within the banking sector. This…
Added 1 day ago
J
Adjoint(e) Administrative
Jobgether
Canada
- Full-time
The Administrative Assistant will play a key role in supporting senior leadership and ensuring the smooth day-to-day operations of a regional business unit within the banking sector. This…
Added 1 day ago
P
Sr. Account Manager - Bilingual (English/French)
PROLINK
Toronto, ON
- Full-time
…internal/external stakeholders (the Insurance Company, the Account Executive, the Assistant Account Manager, the Marketing team) and processing a high volume of…
Added 1 day ago
TU
Specialist, Indigenous Graduate and Postdoctoral Initiatives
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…of Learning. They will also work collaboratively with G+PS executive and larger teams (e.g. Academic Services, Awards, Communications, Graduate Pathways to Success, etc.) and a variety of…
Added 1 day ago
MC
Executive Assistant
Methanex Corporation
Vancouver, BC
- Full-time
Reporting to the SVP, Finance & CFO, the Executive Assistant provides high-level organizational support to the SVP, Finance & CFO and other members of the Executive Leadership Team as…
Added 1 day ago
PA
Executive Assistant
Peak Associates Limited
Markham, ON
- $100,000 to $120,000 CAD / year
- Full-time
Our client is a highly regarded private organization seeking an experienced Executive Assistant to provide high-level administrative and organizational support. Working closely with the…
Added 1 day ago
CP
Fundraising and Data Assistant
Calgary Public Library Foundation
Calgary, AB
- Full-time
…over. Our team is looking for our next Fundraising and Data Assistant to support our busy team and our community of…
Added 1 day ago
P
Sr. Account Manager - Staffing
PROLINK
Toronto, ON
- Full-time
…internal/external stakeholders (the Insurance Company, the Account Executive, the Assistant Account Manager, the Marketing…
Added 1 day ago
CB
Administrative Assistant, Human Resources - Casual
Calgary Board of Education
Calgary, AB
- Other
Provides regular coverage for the Executive Administrative Assistant.
Added 1 day ago
T
Ad Sales Assistant Manager
TP
Toronto, ON
- Full-time
…Lead-Inbound Sales team, Account Manager, Business Development Executive, Sales Executive, and Inside Sales…
Added 1 day ago
UO
Specialist, Indigenous Graduate and Postdoctoral Initiatives
University of British Columbia
Vancouver, BC · UBCV | Thea Koerner House (THEA)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…of Learning. They will also work collaboratively with G+PS executive and larger teams (e.g. Academic Services, Awards, Communications, Graduate Pathways to Success, etc.) and a variety of…
Added 1 day ago
SC
Executive Assistant & Donor Relations
Stella's Circle Community Services Inc.
NL
- $31.72 to $34.31 CAD / hour
- Full-time
The Executive Assistant provides confidential administrative support to the LEO, the Stella’s Circle Board of Directors, it’s sub-committees and the Stella Burry Foundation. The incumbent…
Added 1 day ago
M
Executive Assistant
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Coordinates and delegates follow-up actions related to executive commitments, monitoring progress and keeping the executive informed of key updates.
Added 1 day ago
Director, Modernization Delivery
Government of Alberta
AB
Reporting to the Executive Director, Forward Delivery and Modernization, the Director, Modernization Delivery is an expert in digital and service transformation, service design and AI…
Added 1 day ago
Senior Executive Assistant
Optima Living
Vancouver, BC
We are seeking a highly organized and proactive Senior Executive Assistant & Strategic Coordinator to join our team as a trusted partner to the Co-founders/ Principals and senior executive…
Added 1 day ago
Executive Assistant
Encore Auctions
London, ON
Exercise discretion and sound judgment when handling sensitive employee, financial, personal, and executive information.
Added 1 day ago
B2B Sales Assistant Manager
Teleperformance
Toronto, ON · TPCA Toronto
…Lead-Inbound Sales team, Account Manager, Business Development Executive, Sales Executive, and Inside Sales…
Added 1 day ago
S
Head of Portfolio Operations Specialty Care Canada
Sanofi
Toronto, ON
- Full-time
Work closely with the Executive Assistant of BU with GM availability prioritization, preparations for meetings (either internal or external).
Added 1 day ago
CT
AVP Merchandising Platforms
Canadian Tire Corporation
Toronto, ON
- Full-time
We are seeking an experienced, strategic and delivery-focused Assistant Vice President (AVP) to lead our Merchandising Platforms portfolio, with a focus on pricing, promotions and…
Added 1 day ago
Executive Assistant, Global AML (Spanish)
Scotiabank
Toronto, ON
The Executive Assistant provides senior-level administrative and strategic support to the Senior Executive Vice President within Global Anti-Money Laundering. The role is responsible for…
Added 1 day ago
IR
Executive Assistant/Personal Assistant
Impact Recruitment
Vancouver, BC
- Full-time
Our client is a senior executive with responsibilities spanning a publicly traded company and private business operations. They are seeking a highly trusted, organized and capable Executive…
Added 2 days ago
GO
Administrative Secretary to the Deputy Minister
Government of Manitoba
Winnipeg, MB
- Full-time
Reporting to the Deputy Minister, these positions function as the administrative assistant to the Deputy Minister. Incumbents are expected to work independently and are responsible for…
Added 2 days ago
TE
Receptionist & Office Coordinator
Talent Edge
Vancouver, BC
- Full-time
As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting-edge research and market…

Peak Associates Limited

Executive Assistant

Markham, ON, Canada

$100,000 to $120,000 CAD / year · Full-time

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Job details

Pay: $100,000 to $120,000 CAD / year
Job type: Full-time
Apply by: Nov 12, 2026
Experience: 5–7 years of experience in a Family Office, private office, executive support, or high-net-worth environment.
Posting language: English
Posted: Oct 13, 2026

Original job description

Our client is a highly regarded private organization seeking an experienced Executive Assistant to provide high-level administrative and organizational support. Working closely with the Senior Executive Assistant to the Chairman and taking operational direction from this role, the EA helps coordinate priorities and deliver seamless, high-touch support to leadership and family members, with an emphasis on efficiency, responsiveness, and discretion.

The ideal candidate is highly organized, logistics-oriented, adaptable, and service-minded, with sound judgment and the ability to anticipate needs, manage competing priorities, and build trusted relationships in a fast-paced, ever-changing environment.

Please note that this role is based full-time onsite at the corporate office and requires flexibility to accommodate occasional after-hours requests.

Key Responsibilities

Provide administrative support to executives, including coordination of meetings, preparation of materials, document management, correspondence, expense reporting, and general executive assistance as required.
Coordinate internal meetings, ensuring agendas, materials, logistics, hospitality, and follow-up actions are properly managed and executed.
Track action items, monitor deadlines, and ensure timely follow-through on commitments arising from meetings, projects, and ongoing initiatives.
Support the day-to-day administrative operations of the private office, including maintaining records, coordinating vendors and service providers, managing office resources, and assisting with office events and family gatherings.
Assist with projects and initiatives by conducting research, coordinating third parties, preparing documentation, and tracking milestones and deliverables.
Serve as a primary support resource for second-generation family members, providing responsive and discreet assistance across personal, travel, lifestyle, and business-related matters.
Coordinate domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, travel documentation, and contingency planning.
Manage personal administrative needs including memberships, registrations, renewals, gifting, reservations, and other lifestyle-related requests.
Liaise with household staff, property managers, security personnel, and external service providers to ensure seamless execution of family-related requirements.
Support family members' business interests and external engagements through coordination, documentation, and follow-up as required.
Research and source vendors, services, experiences, and solutions to support both family and office needs.
Provide administrative coverage and support to the Senior Executive Assistant to the Chairman and wider executive team during peak periods or absences as required.
Partner closely with the Senior Executive Assistant to the Chairman to ensure consistent coordination, communication flow, and execution.
Maintain strict confidentiality and exercise sound judgment in all matters relating to the family, executives, and business interests.

Qualifications

5–7 years of experience in a Family Office, private office, executive support, or high-net-worth environment.
Demonstrated experience supporting multiple stakeholders in a fast-paced, service-driven environment.
Proven ability to coordinate complex domestic and international travel (private and commercial) and manage competing priorities.
Excellent organizational, communication, and problem-solving skills with exceptional attention to detail.
High degree of professionalism, discretion, and sound judgment when handling confidential information.
Proficiency with Microsoft Office Suite.
Ability to work independently while contributing to a collaborative, team-oriented environment.

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More about this job

Responsibilities

Provide administrative and operational support to executives and family members, including meeting coordination, travel planning, personal administration, and confidential business-related assistance. Coordinate office operations, vendors, projects, and follow-up actions while partnering with the Senior Executive Assistant to the Chairman and wider executive team.

Requirements

Requires 5–7 years of experience in a family office, private office, executive support, or high-net-worth environment, with demonstrated ability to support multiple stakeholders and coordinate complex domestic and international travel. Candidates should have strong organizational, communication, and problem-solving skills, attention to detail, discretion, sound judgment, Microsoft Office proficiency, and the ability to work independently and collaboratively.

Skills

Executive Support
Administrative Support
Meeting Coordination
Travel Coordination
Project Coordination
Action Item Tracking
Document Management
Expense Reporting
Vendor Coordination
Research
Organization
Communication
Problem-Solving
Attention To Detail
Confidentiality
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Family Office
Private Office
Executive Support
High-Net-Worth Environment
Meeting Coordination
Agendas
Document Management
Correspondence
Expense Reporting
Action Item Tracking
Deadline Management
Office Operations
Vendor Coordination
Project Coordination
Domestic Travel
International Travel
Travel Itineraries
Visas
Personal Administration
Lifestyle Support
Confidentiality
Microsoft Office Suite
On-Site
After-Hours Flexibility

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