Legal Administrative Assistant
- Nelson, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Company Description Pearkes & Fernandez is a legal services firm based at 8-266 Baker Street in Nelson, British Columbia, Canada. The firm provides legal support and services to individuals and businesses within the local community and surrounding region. Team members collaborate closely with legal professionals to deliver accurate, timely, and client-focused service. Pearkes & Fernandez values reliability, professionalism, and a supportive work environment that encourages growth in legal and administrative careers.
Role Description The Legal Administrative Assistant is a full-time, on-site role based in Nelson, BC. This position supports legal professionals with preparing and formatting legal documents, maintaining client files, and managing case-related correspondence. Daily responsibilities include scheduling appointments, organizing calendars, answering phone and email inquiries, and coordinating communications between clients, lawyers, and external parties. The role also involves data entry, record keeping, filing, and ensuring that confidential information is handled in accordance with firm policies. The Legal Administrative Assistant contributes to smooth office operations by prioritizing tasks, maintaining organized systems, and providing proactive administrative support.
Qualifications
- Candidates should possess foundational knowledge of law and experience with legal document preparation.
- Candidates should possess strong communication skills for interacting with clients, legal professionals, and external contacts.
- Candidates should possess administrative assistance capabilities, including managing calendars, correspondence, and office workflows.
- Candidates should possess organization skills for maintaining records, filing systems, and accurate documentation.
- Proficiency with office software (e.g., word processing, spreadsheets, and document management systems) is beneficial.
- Attention to detail, discretion with confidential information, and a high level of professionalism are important.
- Previous experience in a legal or professional services environment and relevant post-secondary education or training are assets.
More about this job
Responsibilities
Prepare and format legal documents, maintain client files and case correspondence, and coordinate appointments, calendars, and communications among clients, lawyers, and external parties. Handle data entry, record keeping, and filing while protecting confidential information and providing organized, proactive support for office operations.
Requirements
Candidates should have foundational legal knowledge, experience preparing legal documents, strong communication and administrative skills, and the ability to maintain accurate, organized records. Proficiency with office software, discretion, attention to detail, and professionalism are important; prior legal or professional services experience and relevant post-secondary education or training are assets.
Skills
- Legal Document Preparation
- Document Formatting
- Client File Management
- Calendar Management
- Appointment Scheduling
- Correspondence Management
- Client Communication
- Data Entry
- Record Keeping
- Filing
- Office Software
- Document Management Systems
- Organization
- Attention To Detail
- Confidentiality
- Professionalism
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
- Customer Service & Support
Keywords
- Legal Services
- Legal Document Preparation
- Document Formatting
- Client Files
- Case Correspondence
- Calendar Management
- Appointment Scheduling
- Client Communications
- Data Entry
- Record Keeping
- Filing Systems
- Confidential Information
- Office Workflows
- Word Processing
- Spreadsheets
- Document Management Systems
- Administrative Support
- Legal Professionals