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Added 2 days ago
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Leasing Coordinator
UBC Properties Trust
Vancouver, BC
- $55,000 to $63,000 CAD / year
- Full-time
The Property Leasing Coordinator reports to the Property Manager and will be responsible for the promotion of our portfolio and community and assisting tenants with all tasks required to…
Added 2 days ago
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Customer Service Coordinator
Northview Residential REIT
Winnipeg, MB
- Full-time
We are looking for a Customer Service Coordinator to join our Residential team in Winnipeg, MB. Reporting to the Regional Manager, supports positive resident relations and a consistent…
Added 2 days ago
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Lease Retention Coordinator
Dilawri Group of Companies
Mississauga, ON
- Full-time
Process all leasing documentation and maintain detailed files on all leasing transactions
Added 2 days ago
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Sales and Resident Relations Coordinator
Shepherd Village Inc
Toronto, ON
- $55,000 to $65,000 CAD / year
Reporting to the Manager, Sales and Resident Relations, the Sales and Resident Relations Coordinator supports sales, admissions, leasing, and resident-relations activities across Shepherd…
Added 2 days ago
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Operations Coordinator
Penske
Ottawa, ON
- Full-time
The Operations Coordinator will complete administrative processes of the branch (branches) that support operational efficiency, effectiveness, customer satisfaction and profitability. The…
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Marketing Specialist
Marcon
Vancouver, BC
- Full-time
Marcon is looking for a Marketing Coordinator to support the coordination and execution of project-level marketing initiatives across the development lifecycle. This role helps turn…
Added 3 days ago
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Concierge
JLL
Toronto, ON
- Full-time
As a Concierge at Charles West, you'll be the face of our luxury residential community, reporting directly to the Leasing and Resident Experience Manager. Your role is pivotal in creating…
Added 3 days ago
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Leasing Coordinator/coordonnateur(trice) à la location
Leyad
Montreal, QC
- Full-time
We are seeking a highly organized and proactive Leasing Coordinator to support our commercial leasing team. This role will assist with coordinating leasing activities, preparing and…
Added 3 days ago
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Concierge
JLL
Toronto, ON
- $57,000 to $60,000 CAD / year
- Full-time
As a Concierge at Charles West, you'll be the face of our luxury residential community, reporting directly to the Leasing and Resident Experience Manager. Your role is pivotal in creating…
Added 3 days ago
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Resident Services Coordinator
Hazelview Properties
Toronto, ON
- Full-time
The Resident Services Coordinator is the primary tenant-facing representative of the building, responsible for delivering an exceptional resident experience from move-in to move-out.…
Added 4 days ago
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Commercial Leasing Coordinator
CP Group
Vancouver, BC
- $70,000 to $85,000 CAD / year
- Full-time
We are actively hiring for a motivated and organised Leasing Coordinator to join our Commercial Properties team. Reporting to the Senior Director, Commercial Properties, this role supports…
Added 4 days ago
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Property Coordinator
Primaris REIT
Oshawa, ON
- $45,000 to $55,000 CAD / year
- Full-time
As the Property Coordinator, your responsibilities are to provide office administrative assistance to all internal and external customers, while also providing support to functional areas…
Added 4 days ago
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Credit Coordinator
EQ Bank | Canada's Challenger Bank
Oakville, ON
- Full-time
…ecosystem, specializing in commercial equipment financing and leasing. It extends EQ’s reach beyond traditional banking into a highly specialized and fast-growing segment of the financial…
Added 4 days ago
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Credit Coordinator
EQ Bank
Oakville, ON
- $42,000 to $46,000 CAD / year
- Full-time
…ecosystem, specializing in commercial equipment financing and leasing. It extends EQ’s reach beyond traditional banking into a highly specialized and fast-growing segment of the financial…
Added 5 days ago
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Marketing Coordinator
Marcon
Vancouver, BC
- $65,000 to $85,000 CAD / year
- Full-time
Marcon is looking for a Marketing Coordinator to support the coordination and execution of project-level marketing initiatives across the development lifecycle. This role helps turn…
Added 5 days ago
MC
Marketing Coordinator
Marcon Construction
Vancouver, BC
- $65,000 to $85,000 CAD / year
- Full-time
Marcon is looking for a Marketing Coordinator to support the coordination and execution of project-level marketing initiatives across the development lifecycle. This role helps turn…
Added 5 days ago
Warranty Support Analyst
Hyundai Motor Company
Markham, ON
Provide support to the Warranty Support Coordinator to complete and maintain Dealer HPP/CPO refunds and cancellations in a timely manner.
Added 5 days ago
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Event Coordinator
Canadian Medical Protective Association
Ottawa, ON
- Full-time
…department delivers integrated purchasing, supply chain management, leasing, contract management, archiving, and information intake services, and provides strategic leadership and…
Added 8 days ago
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Lease Documentation Coordinator
QuadReal Property Group
Vancouver, BC
- Full-time
Reporting to the Regional Director, Lease Documentation for Office and Industrial (BC), the Lease Documentation Coordinator is responsible for providing accurate and timely administrative…
Added 8 days ago
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Travel and Site Coordinator
SMS Equipment Inc.
Elkford, BC
- Full-time
SMS Equipment is seeking an organized and detail-oriented Travel and Site Coordinator to provide administrative support services for the service functions within our mining branches. In…
Added 8 days ago
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Executive Assistant to Chief Executive Officer
TDS Personnel
Richmond Hill, ON
- $120,000 to $130,000 CAD / year
- Full-time
…three locations across the Greater Toronto Area; a national leasing division, Canada’s largest independently owned fleet leasing and management company; a ventures arm, the group’s…
Added 8 days ago
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Marketing and Research Coordinator
Floorspace
Vancouver, BC
- Full-time
We are seeking an organized, team oriented, and enthusiastic Marketing & Research Coordinator, who will be a member of our growing team at FLOORSPACE.
Added 8 days ago
KA
Training Services Coordinator
KF Aerospace
Kelowna, BC
- $52,000 to $65,000 CAD / year
- Full-time
…air cargo operations, military pilot training and aircraft leasing. With facilities across Canada, KF is home to a 1,100 strong, highly skilled workforce. Our passion for our craft fuels…
Added 9 days ago
PA
Office Manager & Marketing Coordinator (12-month contract)
Peak Associates Limited
Toronto, ON
- $75,000 to $90,000 CAD / year
- Contract
…in downtown Toronto, seeking an Office Manager & Marketing Coordinator on a 12-month contract basis to join their lean, dynamic, and committed team. This is a hands-on role that provides…
Added 9 days ago
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Marketing Graphic Designer
Entourage Ressources Humaines - Entourage Human Resources
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Our client is seeking a creative, detail-oriented Marketing Coordinator / Graphic Designer to support its commercial real estate leasing team. This is a hands-on, highly visible role in a…

Penske

Operations Coordinator

Ottawa, ON, Canada

Schedule : Monday - Friday 8:00-16:30 Salary: 26$ - 29$ · Full-time

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Job details

Pay: Schedule : Monday - Friday 8:00-16:30 Salary: 26$ - 29$
Job type: Full-time
Experience: 2 years+ experience in customer service financial administrative experience requirement
Posting language: English
Posted: Oct 1, 2026

Original job description

Location: 2323 Stevenage Dr, Ottawa, ON K1G 3W1

Schedule : Monday - Friday 8:00-16:30 Salary: 26$ - 29$

Position Summary

The Operations Coordinator will complete administrative processes of the branch (branches) that support operational efficiency, effectiveness, customer satisfaction and profitability. The Operations Coordinator will provide superior customer service and communication to internal and external customers. This position will support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.

Key Responsibilities:

Financial Operations

Oversight of accounts receivable process and maintain local collection contacts to support centralized function.

Monitor weekly and monthly lease, contract maintenance, and special billing, and take the initiative to resolve any issues in a timely fashion. Establish and Control all related processes to support customer service and branch profitability.

Fleet Operations

Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research and process citations.

Track and coordinate asset outside services such as unit jacket file, wash sheets, fueling and other outside vendor support that is not maintenance related.

Partner with Fleet Services and establish a collaborative relationship of local / centralized functions to support licensing, permitting, citations and other fleet operations.

Process Analytics

Perform process analyses and reviews in areas such as billing, 1211 reports, credit memos, citations, accounts receivable, licensing and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.

Use systems or reports such as Qlikview or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities

Maintains District Personnel Files, JJ Keller reports, complete weekly payroll, and process paperwork for new hires.

Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.

Qualifications

Qualifications:

High school diploma or equivalent required, degree preferred

Interpersonal and relationship building skills with an ability to collaborate with branch team members.

Competent written and verbal communication skills

2 years+ experience in customer service financial administrative experience requirement

Agile and quick learner, enjoys collaborative projects and continuous education

Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required

Regular, predictable, full attendance is an essential function of the job

Willingness to travel as necessary, work the required schedule, work at the specific location required, complete a Penske employment application, submit to a reference verification (to include past employment and education) are required.

Physical Requirements:

-The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

-The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.

-While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.

-Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is committed to the principle of equity in employment

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

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More about this job

Responsibilities

The Operations Coordinator manages administrative processes to support branch efficiency, customer satisfaction, and profitability. They oversee financial operations, fleet service activities, and perform process analytics to improve operational performance.

Requirements

Candidates must have at least a high school diploma and 2+ years of experience in customer service or financial administration. Proficiency in Microsoft Office suite and strong interpersonal skills are required for this role.

Skills

Administrative processes
Customer service
Financial operations
Accounts receivable
Fleet operations
Process analytics
Billing
Payroll processing
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Qlikview
AS400
Data analysis
Communication

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Administrative
Financial Operations
Accounts Receivable
Fleet Services
Billing
Process Analytics
Qlikview
AS400
Payroll
Personnel Files
Customer Service
Logistics
Transportation
Microsoft Office
Data Analysis
Reporting
Licensing
Permitting
Collections

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