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Added 3 hours ago
WI
Project Coordinator
Western Integrated Ltd.
Burnaby, BC
- Full-time
…solutions, helping customers improve safety, productivity, and operational performance through innovative technology and expert execution. Since 1982, we have partnered with organizations…
Added 3 hours ago
D
Project Manager, Marketing
Deluxe
Toronto, ON · ON · BC · CA-Toronto
- Full-time
…online launches. Partnering directly with our amazing clients, operational & production teams, and other partners, you plan, prep and deliver large-scale online launches and work with…
Added 5 hours ago
RU
Office Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
…finish work, operation of a mail and courier centre, maintaining billing logs and reports. The position supports the region's Managed Services during implementation, fills in for absences…
Added 7 hours ago
Account Manager
Amrize
AB · Calgary, AB
Join Amrize as a Account Manager and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s building North…
Added 8 hours ago
Office Clerk
Ricoh
Toronto, ON
…finish work, operation of a mail and courier centre, maintaining billing logs and reports. The position supports the region's Managed Services during implementation, fills in for absences…
Added 8 hours ago
Consumer Digital Invoicing & Payments Manager
Bayshore
Mississauga, ON
The Consumer Digital Invoicing & Payments Specialist owns the business requirements, process design, and operational support model for consumer and payor digital invoicing, payment, and…
Added 8 hours ago
Office Manager/Administrative Assistant
PBS Systems
BC
The Office Manager/Administrative Assistant is responsible for overseeing the day-to-day administrative and operational functions of the office. This role ensures efficient office…
Added 8 hours ago
Office Manager/Administrative Assistant
PBS Systems
BC
The Office Manager/Administrative Assistant is responsible for overseeing the day-to-day administrative and operational functions of the office. This role ensures efficient office…
Added 9 hours ago
TH
Service Coordinator- Temp
The Headhunters Recruitment
Saskatoon, SK
- Contract
Follow up with customers regarding completed work, purchase orders, and billing requirements
Added 9 hours ago
S
Engineering Manager, Revenue Foundations
Stripe
Toronto, ON
- Full-time
…and asynchronous event platforms that power Stripe’s global billing infrastructure. We own the core execution primitives and platform systems that orchestrate the end-to-end financial…
Added 9 hours ago
R
Administrative Assistant, Richter Family Office
Richter
Toronto, ON
- Full-time
…Family Office team. This position provides administrative, operational, and client service support through the preparation of reports, emails and communications, maintenance of client and…
Added 9 hours ago
BS
Audit Finance Operations Manager
BDO South Africa
Open Hall, NL
- Full-time
The Audit Business Performance & Operations Manager is the commercial and operational business partner to Audit MANCO. The role provides a forward view of revenue, billing, disbursements,…
Added 9 hours ago
MH
Administrative Assistant (6 month contract)
MU Health
Edmonton, AB
- Full-time
Reporting to the Clinic Manager, the Administrative Assistant will provide comprehensive administrative support to our Management team. The ideal candidate will excel in managing schedules,…
Added 12 hours ago
VA
Component Services Repair Administrator
Voyageur Aviation
North Bay, ON
- Full-time
As a key member of the Component Services team, the Component Services Repair Administrator will report to the Manager, Component Services and be responsible for providing administrative…
Added 12 hours ago
B
Facility Services Manager
BGIS
Dryden, ON
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…
Added 12 hours ago
C
Customer Success Manager
CATALIS
AB · Edmonton, AB
- Full-time
The Customer Success Manager owns the post-sale customer relationship, helping government customers achieve measurable value from Catalis solutions. This role drives product adoption,…
Added 12 hours ago
B
Facility Services Manager
BGIS
Thunder Bay, ON
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…
Added 12 hours ago
MP
Construction Manager - Low/Mid-Rise Residential - GTA
Michael Page
Toronto, ON · Greater Toronto Area, Canada
- $130,000 to $160,000 CAD / year
- Full-time
Our client is looking for a Low/Mid Rise Residential Construction Manager that is very experienced in low-mid-rise developments that are looking for their next challenging portfolio of…
Added 13 hours ago
Customs Specialist Brokerage
Livingston International
Moncton, NB
This position reports to the Manager, Service Delivery and acts as the primary support and day to day client contact for the client service teams/operations to ensure quality standards are…
Added 15 hours ago
B
Facility Services Manager
BGIS
Thunder Bay, ON
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…
Added 15 hours ago
B
Facility Services Manager
BGIS
Dryden, ON
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…
Added 15 hours ago
M
Senior Manager, Assurance and Accounting - Private Enterprise
MNP
Toronto, ON
- Full-time
Make an impact with our Assurance & Accounting team as a Senior Manager. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving…
Added 15 hours ago
PC
Receptionist - Part-Time
peopleCare Communities
Tavistock, ON
- Part-time
…office operations. Responsibilities may vary based on the size, operational requirements, and staffing structure of the…
Added 16 hours ago
Order Manager - Electrification & Automation
Siemens
Oakville, ON
As Order Manager, in Smart Infrastructure - Electrification & Automation (EA) you will be responsible for managing the end-to-end order fulfillment process, ensuring timely and accurate…
Added 17 hours ago
Project Manager (Heavy Fabrication)
BWXT
Cambridge, ON
As our Project Manager, you will lead complex component projects from initiation through completion, ensuring they are delivered safely, on time, within budget, and to the highest quality…

Penske

Operations Coordinator

Ottawa, ON, Canada

Schedule : Monday - Friday 8:00-16:30 Salary: 26$ - 29$ · Full-time

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Job details

Pay: Schedule : Monday - Friday 8:00-16:30 Salary: 26$ - 29$
Job type: Full-time
Experience: 2 years+ experience in customer service financial administrative experience requirement
Posting language: English
Posted: Oct 1, 2026

Original job description

Location: 2323 Stevenage Dr, Ottawa, ON K1G 3W1

Schedule : Monday - Friday 8:00-16:30 Salary: 26$ - 29$

Position Summary

The Operations Coordinator will complete administrative processes of the branch (branches) that support operational efficiency, effectiveness, customer satisfaction and profitability. The Operations Coordinator will provide superior customer service and communication to internal and external customers. This position will support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.

Key Responsibilities:

Financial Operations

Oversight of accounts receivable process and maintain local collection contacts to support centralized function.

Monitor weekly and monthly lease, contract maintenance, and special billing, and take the initiative to resolve any issues in a timely fashion. Establish and Control all related processes to support customer service and branch profitability.

Fleet Operations

Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research and process citations.

Track and coordinate asset outside services such as unit jacket file, wash sheets, fueling and other outside vendor support that is not maintenance related.

Partner with Fleet Services and establish a collaborative relationship of local / centralized functions to support licensing, permitting, citations and other fleet operations.

Process Analytics

Perform process analyses and reviews in areas such as billing, 1211 reports, credit memos, citations, accounts receivable, licensing and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.

Use systems or reports such as Qlikview or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities

Maintains District Personnel Files, JJ Keller reports, complete weekly payroll, and process paperwork for new hires.

Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.

Qualifications

Qualifications:

High school diploma or equivalent required, degree preferred

Interpersonal and relationship building skills with an ability to collaborate with branch team members.

Competent written and verbal communication skills

2 years+ experience in customer service financial administrative experience requirement

Agile and quick learner, enjoys collaborative projects and continuous education

Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required

Regular, predictable, full attendance is an essential function of the job

Willingness to travel as necessary, work the required schedule, work at the specific location required, complete a Penske employment application, submit to a reference verification (to include past employment and education) are required.

Physical Requirements:

-The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

-The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.

-While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.

-Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is committed to the principle of equity in employment

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

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More about this job

Responsibilities

The Operations Coordinator manages administrative processes to support branch efficiency, customer satisfaction, and profitability. They oversee financial operations, fleet service activities, and perform process analytics to improve operational performance.

Requirements

Candidates must have at least a high school diploma and 2+ years of experience in customer service or financial administration. Proficiency in Microsoft Office suite and strong interpersonal skills are required for this role.

Skills

Administrative processes
Customer service
Financial operations
Accounts receivable
Fleet operations
Process analytics
Billing
Payroll processing
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Qlikview
AS400
Data analysis
Communication

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Administrative
Financial Operations
Accounts Receivable
Fleet Services
Billing
Process Analytics
Qlikview
AS400
Payroll
Personnel Files
Customer Service
Logistics
Transportation
Microsoft Office
Data Analysis
Reporting
Licensing
Permitting
Collections

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