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Added 28 mins ago
SD
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People First HR Services
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People First HR Services

Finance & Administrative Assistant

Winnipeg, MB, Canada

$50,584 to $71,825 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $50,584 to $71,825 CAD / year
Job type: Full-time
Apply by: Dec 9, 2026
Experience: Minimum 2 years of experience in bookkeeping, accounting support, accounts payable or accounts receivable.
Posting language: English
Posted: Nov 9, 2026

Original job description

Finance & Administrative Assistant

Location: Winnipeg, MB

4-year Term - opportunity for extension

About CIFFC

The Canadian Interagency Forest Fire Centre (CIFFC) supports wildfire management agencies across Canada by coordinating resource sharing, strengthening national collaboration, and advancing programs and standards that improve Canada’s collective wildfire response and resilience. FireSmart Canada, a program under CIFFC, empowers communities and individuals to take proactive steps to reduce wildfire risk through education, resources, and best practices for prevention and mitigation.

The Opportunity

Reporting to the Director of Business and Governance, the Finance & Administrative Assistant is responsible for providing administrative, financial and clerical support to the organization. The Finance & Administrative Assistant supports day-to-day accounting activities including accounts payable, accounts receivable, invoice processing, reconciliations, and data entry while also providing general administrative support to ensure the efficient operation of the office.

Key Responsibilities

Accounting & Financial Administration

Process accounts payable invoices and ensure coding accuracy.
Prepare and process accounts receivable invoices and monitor outstanding balances.
Perform general journal and data entry, and maintain accurate accounting records within MS Dynamics (Business Central).
Assist with monthly bank and account reconciliations.
Support month-end and year-end financial processes.
Review and verify invoices, receipts, expense claims and supporting documentation.
Follow up with vendors and customers regarding invoice and payment inquiries.
Assist in maintaining vendor and customer records.
Ensure financial documentation is organized and retained according to record management requirements.

Administrative and Clerical Support

Provide back-up general administrative and clerical support organization-wide, as required.
Create and format a variety of documents using Microsoft Office (Word, PowerPoint, Excel, Publisher, etc.).
Maintain an efficient filing system for CIFFC’s documents and files.
Support receptionist duties for CIFFC, answering, prioritizing and directing calls.
Perform other duties as assigned.

Qualifications

High school diploma or equivalent.
Minimum 2 years of experience in bookkeeping, accounting support, accounts payable or accounts receivable.
Experience using accounting software; MS Dynamics (Business Central) experience is strongly preferred.
Experience processing AP and AR transactions.
Understanding of basic accounting principles and financial record keeping.
Intermediate to advanced Microsoft Excel skills.
Demonstrated proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
Excellent organizational skills.
Excellent communication skills.
Excellent attention to detail.
Demonstrated ability to effectively manage multiple priorities and meet deadlines.
Experience performing receptionist duties including answering phones, responding to inquiries and receiving couriers and visitors an asset.
Experience editing and formatting documents with a high degree of accuracy an asset.
Experience taking meeting notes and preparing minutes accurately and efficiently an asset.
Strong commitment to maintaining confidentiality when dealing with sensitive information.

Key Competencies

Integrity & Trust - Honest, reliable, follows through.
Client Focus - Understands and meets client needs, listens actively, builds trust and respect, and treats colleagues as internal clients.
Problem Solving - Analyzes complex issues, separates facts from opinions, evaluates risks, identifies root causes, and generates practical solutions.
Quality of Work - Pays attention to detail, ensures accuracy, delivers high-quality outcomes, and takes ownership of errors.
Adaptability - Adapts readily to change, remains open to differing perspectives, and adjusts behaviours and approaches as needed.
Inspiring Others – Motivates and empowers others, fosters optimism, demonstrates empathy, and earns respect through supportive leadership.
Building Effective Teams - Promotes collaboration, accountability, inclusivity, strong morale, and shared success while addressing challenges that affect team performance.
Drive for Results - Committed to achieving objectives, overcomes obstacles, sets challenging goals, and follows through on commitments.
Planning & Organizing - Establishes priorities, sets clear goals, coordinates work effectively, and ensures alignment with organizational objectives.
Timliness/Priority Management - Sets clear priorities, focuses on high-value work, manages multiple tasks efficiently, meets deadlines, and maximizes productivity.
Emotional Intelligence - Maintains composure under pressure, demonstrates empathy, inspires optimism, and responds effectively to others.

Work Arrangement

In office

Salary Range

The base salary range for this position is between $50,584 - $71,825 annually.

(The starting salary will be determined based on relevant experience, skills, and internal equity. New hires generally begin within the lower to first quarter of the range, with room to progress as they develop in the role.)

This represents base salary only and does not represent other compensation components of the total compensation (i.e. annual vacation allotments, pension contributions, etc.). The actual base salary will vary depending on relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are selected to move forward in our recruitment process, our recruitment team will be able to provide additional details of the total compensation package for this role.

How to Apply:

To apply, combine your cover letter and resume into a single PDF. Submit your application at: www.peoplefirsthr.com/jobs/

For further information about this career opportunity, please feel free to contact Janelle Robin at 204.396.4752.

We thank all applicants for their interest; however, only those selected will be contacted for an interview.

Apply About employer

More about this job

Responsibilities

Processes accounts payable and receivable, invoices, journal entries, reconciliations, and financial records using MS Dynamics Business Central, while supporting month-end and year-end activities. Provides general administrative and clerical support, including document preparation, filing, receptionist duties, and responding to vendor and customer inquiries.

Requirements

Requires a high school diploma or equivalent and at least two years of bookkeeping, accounting support, accounts payable, or accounts receivable experience. Candidates should have accounting software experience, intermediate-to-advanced Excel skills, strong organizational and communication abilities, attention to detail, and the ability to manage priorities and deadlines; MS Dynamics Business Central experience is strongly preferred.

Skills

Accounts Payable
Accounts Receivable
Invoice Processing
Bookkeeping
Accounting Software
MS Dynamics Business Central
Bank Reconciliation
Financial Record Keeping
Microsoft Excel
Microsoft Office
Data Entry
Document Formatting
Filing and Records Management
Organization
Attention to Detail
Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Janelle Robin

Keywords

Accounts Payable
Accounts Receivable
Bookkeeping
Invoice Processing
MS Dynamics Business Central
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Publisher
Microsoft Outlook
Data Entry
General Journals
Bank Reconciliation
Month-End Processes
Year-End Processes
Financial Record Keeping
Expense Claims
Vendor Records
Customer Records
Records Management
Document Formatting
Filing Systems
Receptionist Duties
Meeting Minutes
Confidentiality
Wildfire Management
FireSmart Canada

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