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People Prodigy Recruitment

Clinic Manager

Port Alberni, BC, Canada

$75,000 to $80,000 CAD / year · Full-time

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Job details

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 3+ years of medical office experience, with at least 1–2 years in a supervisory, team lead, or clinic management role
Posting language: English
Posted: Oct 28, 2026

Original job description

Monday–Friday, 8:30 AM–5:00 PM · Start: October

Build and Lead a Brand-New Medical Centre from Day One

This isn't a management job at an established clinic where everything is already decided. Our client is opening a new family medicine centre in central Vancouver Island, with four physicians beginning practice November 1 - and they're hiring the founding Clinic Manager now.

That means you won't inherit someone else's systems - you'll build them. As Clinic Manager, you'll shape the vision, workflows, and standards of a medical centre that will meaningfully improve the quality of care available in the region, and lead the team that brings it to life.

The Role

As Clinic Manager, you'll oversee the day-to-day operations of the clinic and lead a founding MOA team supporting four family physicians (each seeing roughly 20–30 patients per day). Your responsibilities will include:

Overall clinic operations - keeping the front desk, back office, and clinical areas running smoothly and stepping in wherever needed
Hiring, training, scheduling, and supervising the MOA team, including performance management and coverage planning
Creating and implementing the clinic's policies, procedures, and workflows from the ground up
Overseeing patient booking, scheduling templates, and referral management in the Med Access EMR, including initial EMR setup and configuration
MSP billing oversight - submissions, reconciliations, rejections, and remittances
Privacy and compliance, ensuring the clinic meets its obligations under BC's PIPA and college standards
Vendor and supplier management - medical and office supplies, equipment, inventory, and service contracts
Serving as the primary liaison between the physicians and the administrative team, and handling escalated patient concerns
Coordinating clinic setup, orientation, and opening logistics ahead of the November 1 launch

Compensation & Schedule

$80,000+ per year, with final salary set according to your experience and the scope you can take on (e.g., hands-on MSP billing, HR administration)
Full-time, permanent - Monday to Friday, 8:30 AM to 5:00 PM (no evenings, no weekends)
Paid professional development, such as support for attending training courses and workshops
October start: early-to-mid November for EMR setup and team hiring, late November for clinic orientation and setup.

What We're Looking For

3+ years of medical office experience, with at least 1–2 years in a supervisory, team lead, or clinic management role
Working knowledge of MSP billing (submissions, rejections, reconciliation) - a strong asset, and reflected in salary if you take it on directly
Experience with Med Access (or another major EMR such as OSCAR, Accuro, or Telus PS Suite) is a strong asset
Strong computer skills - this is essential. You should be genuinely comfortable with Microsoft Word, Excel, and Adobe, and enthusiastic about using modern virtual tools (e.g., Google Docs) to build and organize clinic workflows, policies, and procedures
A builder's mindset and self-initiative - you see what needs doing and do it, especially important in a brand-new clinic
A confident, personable leader and communicator, trusted by physicians, staff, and patients alike

How to Apply

This search is being conducted by People Prodigy Recruitment on behalf of the clinic. To apply, send your resume to info@peopleprodigy.com or apply directly through this posting. Interviews are underway now for an November start, so early applicants will be prioritized.

People Prodigy Recruitment is committed to equal opportunity. All candidates are referred based on merit, qualifications, and ability to perform the role.

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More about this job

Responsibilities

Manage the clinic’s daily operations and lead the founding medical office assistant team, including hiring, training, scheduling, and performance management. Establish clinic policies and workflows, oversee EMR and MSP billing processes, ensure privacy compliance, manage vendors, and coordinate the clinic’s opening.

Requirements

Candidates need at least three years of medical office experience, including one to two years in a supervisory, team lead, or clinic management role. Working knowledge of MSP billing, experience with a major EMR, strong computer skills, initiative, and confident communication and leadership are sought.

Skills

Clinic Operations Management
Team Leadership
Hiring and Training
Staff Scheduling
Performance Management
Medical Office Administration
MSP Billing
Med Access EMR
EMR Setup and Configuration
Patient Scheduling
Referral Management
Privacy and Compliance
Vendor Management
Microsoft Word
Microsoft Excel
Adobe

Benefits

Paid Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Medical Office Administration
Clinic Operations
Family Medicine
Medical Office Assistant
MSP Billing
Med Access
OSCAR
Accuro
Telus PS Suite
Electronic Medical Record
EMR Configuration
Patient Booking
Scheduling Templates
Referral Management
PIPA
Privacy Compliance
College Standards
Microsoft Word
Microsoft Excel
Adobe
Google Docs
Hiring
Staff Training
Performance Management
Vendor Management
Inventory Management
Clinic Launch

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