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Added 5 mins ago
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Nanaimo, BC
Full-time
As a Groundsperson you will be working to support the operations above; you will play an important part in both site set up and assistance to both climbers and trimmers. This role will…
Added 6 mins ago
Senior Accountant
HelloFresh
Toronto, ON
…controls and financial reporting processes. Reporting to the Assistant Controller, you will act as a business partner to the operations team to assist in weekly, monthly and quarterly…
Added 19 mins ago
Executive Administrative Assistant - Office & Administrative Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
As an Executive Administrative Assistant, the incumbent willl support the Financial Operations Division’s (FOD) operational needs to ensure efficiency and coordination. Under limited…
Added 21 mins ago
Financial Service Representative - LendDirect Office 1576
LendDirect
Toronto, ON · Scarborough, ON
Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 21 mins ago
Financial Service Representative - LendDirect Office 1576
Attain Finance
Toronto, ON · Scarborough, ON
Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 35 mins ago
Assistant manager, restaurant
Subway
Parry Sound, ON
Full-time
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 1 hour ago
Assistant Sales Trainee Manager
Sherwin-Williams
Courtenay, BC
The Sherwin-Williams Assistant Manager Trainee Program is an accelerated, entry-level position designed to prepare current employees for a Store Management role in 18-24 months. With…
Added 1 hour ago
Financial Service Representative - LendDirect Office 1695
LendDirect
Toronto, ON
Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 1 hour ago
Financial Service Representative - LendDirect Office 1695
Attain Finance
Toronto, ON
Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 1 hour ago
Customer Experience Manager
Laura Canada
Quebec, QC
As part of Management, the Store Assistant Manager possesses a passion for fashion and customer service. They recruit and lead a winning team that provides a unique and memorable shopping…
Added 1 hour ago
Customer Experience Manager
Laura Canada
Laval, QC
As part of Management, the Store Assistant Manager possesses a passion for fashion and customer service. They recruit and lead a winning team that provides a unique and memorable shopping…
Added 1 hour ago
Product Assistant
IVEY BUSINESS SCHOOL FOUNDATION
London, ON
$41,315 to $48,630 CAD / year
Full-time · Contract
The Product Assistant flourishes within a collaborative environment, leveraging their exceptional organizational and time management abilities to bolster the Product team's publishing…
Added 2 hours ago
Business Officer - Student Life & International Student Centre
University of Toronto
Toronto, ON
Working with a dynamic team of 10 distinct and active program and service areas, you will manage the day-to-day financial and administrative operations by providing support to the Assistant…
Added 2 hours ago
Assistant Manager
Group Compass Ltee
Alliston, ON
Full-time
The Assistant Manager will be responsible for overseeing the unit while working with the Manager and team to successfully manage residential dining operations.
Added 2 hours ago
Assistant Produce Manager
Farm Boy Inc.
Ottawa, ON
From $21 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 2 hours ago
Bread Baker (Rotational Overnight, Full-Time) - Eataly Yorkville
Eataly North America
Toronto, ON
$20 to $22 CAD / hour
Full-time
…accordance with our authentic Italian recipes. Reports to the Assistant Bakery…
Added 2 hours ago
Bread Baker (Rotational Overnight, Full-Time) - Eataly Yorkville
Eataly
Toronto, ON
$20 to $22 CAD / hour
Full-time
…accordance with our authentic Italian recipes. Reports to the Assistant Bakery…
Added 3 hours ago
Assistant Produce Manager
Farm Boy Inc.
Ottawa, ON
$21 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 3 hours ago
Assistant Team Leader
Dollarama
Laval, QC
Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 3 hours ago
Assistant Meat Manager
Farm Boy Inc.
London, ON
From $21 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 3 hours ago
Assistant Team Leader
Dollarama
Sept-Îles, QC
Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 3 hours ago
Assistant Team Leader
Dollarama
Pincher, AB
Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 3 hours ago
Assistant Team Leader
Dollarama
Huntsville, ON
$18.1 to $18.6 CAD / hour
Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 3 hours ago
Assistant Team Leader
Dollarama
Grand Forks, BC
$18.9 to $19.28 CAD / hour
Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 3 hours ago
Assistant Team Leader
Dollarama
Sault Ste. Marie, ON
$18.1 to $18.6 CAD / hour
Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…

People Prodigy Recruitment

Medical Office Assistant

Vancouver, BC, Canada

Pay: $22 to $25 CAD / hour
Job type: Full-time
Apply by: Oct 29, 2026
Experience: Has a minimum of 2 years of MOA experience in a primary care or medical clinic setting
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

Our client is hiring a Medical Office Administrator in the Cambie Village area, located in Vancouver British Columbia

Job Title: Medical Office Assistant

Location: Vancouver, BC

Position Type: Full-Time (Permanent)

Schedule: Monday – Friday, Day Shifts

Reports To: Medical Director

About the Role

About the Clinic

Clinic is a modern, physician-owned family practice in Vancouver providing longitudinal primary care to a rostered patient panel. The clinic runs on a fully digital workflow. It uses OscarPro EMR, Ocean online booking and eForms, electronic lab integration, and AI-assisted booking and documentation tools. The clinic is committed to a high-quality, organized patient experience and a supportive, efficient team environment.

About the Role

The Medical Office Assistant is the operational backbone of the clinic and the first point of contact for patients. The MOA supports a team of family physicians. They manage scheduling, patient flow, and document handling, and they keep the clinic's digital systems running smoothly day to day. The role suits an experienced MOA who works independently, takes pride in accuracy, and is comfortable in a technology-forward practice.

Key Responsibilities

Front Desk & Patient Flow

Greets and checks in patients, verifies demographics and MSP/PHN eligibility, and maintains accurate patient records
Manages physician schedules in OscarPro, including in-clinic and virtual appointment templates
Handles phone, fax, email, and online booking inquiries professionally and efficiently
Communicates and upholds clinic policies, including visit scope, cancellation notice, and missed-appointment fees, with tact and consistency

Clinical Administration

Processes incoming lab results, imaging, consult reports, and faxes, and files them to the correct patient and provider
Prepares and sends specialist referrals and follows up on outstanding referrals and appointment bookings
Manages the OscarPro inbox and task lists, and routes clinical items to physicians appropriately
Manages Ocean online booking requests, eForms, and patient consent documentation

Operations

Supports billing workflows and flags documentation or scheduling issues that affect billing
Maintains office supplies, clinic readiness, and a clean, organized front desk
Upholds patient privacy and confidentiality in accordance with PIPA and clinic policy
Contributes to process improvements as the clinic continues to grow

Qualifications

The ideal candidate:

Holds an MOA certificate from a recognized program
Has a minimum of 2 years of MOA experience in a primary care or medical clinic setting
Is familiar with MSP, PHN verification, and BC referral and lab processes
Communicates clearly and professionally, both in person and by phone
Is highly organized and detail-oriented, and handles multiple priorities calmly
Is comfortable adopting new software and digital workflows

Assets:

OscarPro EMR experience (strongly preferred)
Experience with Ocean (online booking, eForms, eReferrals)
Familiarity with Excelleris/electronic lab results
Familiarity with the Longitudinal Family Physician (LFP) payment model
Additional languages

What Clinic Offers

A competitive wage, commensurate with experience starting at $22/hour [new graduates salary] but willing to pay based on experience.
A modern, well-equipped clinic with a digital-first workflow
A small, collaborative physician team
A predictable weekday schedule
A central Vancouver location with transit access

Apply About employer

More about this job

Responsibilities

Manage front desk operations, patient check-in, scheduling, inquiries, and patient records while supporting physicians’ daily clinic workflows. Process clinical documents and referrals, manage digital booking and EMR tasks, support billing and clinic readiness, and protect patient confidentiality.

Requirements

Requires a recognized Medical Office Assistant certificate and at least two years of experience in a primary care or medical clinic. Candidates should know MSP and PHN verification and BC referral and lab processes, communicate professionally, stay organized under competing priorities, and be comfortable with digital systems; OscarPro experience is strongly preferred.

Skills

Patient Scheduling
Patient Check-In
Medical Records Management
OscarPro EMR
Ocean Online Booking
Referral Processing
Lab Results Processing
Patient Communication
MSP and PHN Verification
Digital Workflow Management
Billing Support
Privacy and Confidentiality
Organization
Attention to Detail
Multitasking

Benefits

Competitive Wage
Modern, Well-Equipped Clinic
Collaborative Physician Team
Predictable Weekday Schedule
Central Location With Transit Access

Visa sponsorship

Not detected in the job text

Keywords

Medical Office Assistant
Medical Office Administrator
Primary Care
Family Practice
OscarPro EMR
Ocean Online Booking
eForms
eReferrals
Electronic Lab Integration
Excelleris
MSP
PHN Verification
BC Referral Processes
Lab Results
Patient Scheduling
Virtual Appointments
Patient Records
Clinical Administration
Referral Follow-Up
Billing Workflows
Patient Consent
PIPA
Digital Workflows
Longitudinal Family Physician Payment Model

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