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peopleCare Communities

Construction Project Manager

Waterloo, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Mar 31, 2027
Experience: 5–8 years of progressive construction project management experience, preferably in an Owner’s Representative, development, consulting, or Construction Management environment.
Posting language: English
Posted: Oct 2, 2026

Original job description

The Construction Project Manager acts as the Owner’s Representative, providing leadership from late pre-construction through construction, commissioning, occupancy, and close-out.

The role supports the transition from design into construction, including design coordination, Construction Manager procurement, permits, MLTC Approval to Construct, utility setup, and overall construction readiness.

The Project Manager provides active Owner oversight without directing construction means and methods and ensures internal and external stakeholders remain aligned.

The role may oversee up to three projects concurrently and requires strong organization, prioritization, communication, and leadership across multiple project stages.

Reports To: Director of Development

CORE RESPONSIBILITIES

Pre-Construction & Construction Readiness

Drive the Owner-side transition from design development into construction, including Construction Manager procurement, building permits, MLTC Approval to Construct, utilities, constructability, Owner requirements, and overall construction readiness.
Identify outstanding design, approval, procurement, and operational requirements and drive them to resolution before they impact construction.
Maintain visibility over critical procurement and long-lead items, challenging emerging risks that could impact construction, commissioning, or occupancy.

Project Leadership & Stakeholder Accountability

Act as the Owner’s primary representative during construction, aligning the Construction Manager, consultants, vendors, and internal stakeholders with project objectives.
Manage multiple projects concurrently at varying stages of delivery, effectively prioritizing decisions, risks, action items, and competing project demands.
Hold the Construction Manager and consultants accountable for contractual obligations, deliverables, commitments, schedules, and timely resolution of issues.
Actively participate in OAC meetings and site reviews as the Owner’s Representative, following up on commitments, challenging project performance where required, and ensuring Owner-related decisions, action items, and escalations are advanced in a timely manner.
Maintain regular site presence across active projects and travel between project locations, offices, and partner meetings as required to provide effective Owner oversight, support timely decisions, and address emerging issues.

Owner Requirements & Internal Coordination

Coordinate Owner requirements and decisions across Operations, Clinical, IT/Systems, Finance, FF&E, and other internal stakeholders, ensuring requirements are communicated and incorporated at the appropriate stage. The Project Manager coordinates FF&E, IT, clinical systems, and operational readiness deliverables and dependencies with the project schedule; functional leaders remain accountable for their functional scope, decisions, deliverables, and readiness confirmation.
Drive timely Owner decisions and approvals to maintain project momentum and minimize avoidable schedule or cost impacts.
Maintain alignment between construction delivery, organizational standards, and operational requirements throughout the project.

Schedule, Cost & Change Management

Oversee schedule performance, key milestones, critical path activities, procurement, commissioning, occupancy, and turnover; challenge delays and drive mitigation and recovery plans.
Maintain Owner oversight of project costs, forecasts, contingencies, progress draws, schedules of values, and change orders, identifying and escalating material cost or schedule exposure.
Review changes for scope, justification, cost, schedule impact, and alignment with Owner requirements.
Maintain awareness of potential claims, delay impacts, contractual notices, and other matters that may create Owner exposure, escalating significant concerns as required.

Decision-Making & Financial Authority

Exercise delegated Owner decision-making and financial authority within approved project budgets, contracts, organizational policies, and established approval limits, making timely decisions within that authority and escalating matters that exceed it.
Review and, where within delegated authority, approve change orders, project expenditures, progress draws, and contingency use; where approval rests with another authority, provide a documented recommendation and ensure decisions are obtained in time to avoid unnecessary schedule or cost impacts.

Design, Quality & Issue Resolution

Drive timely resolution of RFIs, submittals, shop drawings, site instructions, design clarifications, and complex technical issues.
Hold consultants accountable for construction administration, design coordination, site reviews, and timely responses.
Oversee construction quality and compliance with contract documents, regulatory requirements, and organizational standards, driving deficiencies and corrective actions to closure. This is Owner-side quality-assurance oversight; consultants remain accountable for required field reviews, design compliance, professional certifications, and other obligations within their respective scopes of service.

Commissioning, Occupancy & Close-Out

Drive Owner-side commissioning, inspections, FF&E coordination, training, occupancy, turnover, and operational readiness. The Project Manager coordinates FF&E, IT, clinical systems, and operational readiness activities across commissioning and turnover; functional leaders remain accountable for completing and confirming their respective deliverables.
Ensure building systems, documentation, warranties, certifications, deficiencies, and close-out requirements are completed and effectively transitioned to Operations.
Oversee warranty and post-occupancy issues, coordinating technical resources and holding responsible parties accountable through resolution.

Owner Risk Oversight

Maintain awareness of significant construction safety incidents and concerns, ensuring appropriate Owner notification and escalation while respecting the Construction Manager’s responsibility for construction means, methods, and site safety.
Identify emerging project risks that may create schedule, financial, quality, operational, contractual, or reputational exposure to the Owner and ensure appropriate mitigation is advanced.

Project Reporting & Risk Management

Prepare and deliver monthly construction reports and leadership updates summarizing project status, schedule, budget, progress, key milestones, risks, issues, changes, decisions, and upcoming priorities.
Maintain accurate Owner-side project controls, including action items, risk registers, change tracking, key decisions, and milestone status.
Proactively identify and escalate material project risks, providing clear recommendations, mitigation strategies, and required actions.
Ensure leadership has timely visibility into project performance, emerging risks, and matters requiring organizational support or decision-making.

Measurable Project Outcomes

Budget: Maintain current cost forecasts and change/contingency logs; ensure material variances are identified, quantified, mitigated, and escalated promptly so the project remains within the approved budget or an approved revised forecast.
Schedule: Monitor baseline and recovery schedules and drive achievement of key construction, commissioning, occupancy, and turnover milestones; where a milestone is at risk, ensure a documented recovery plan, accountable owner, and target date are in place.
Risk management: Maintain a current risk register with clear owners, mitigation actions, due dates, and status, and ensure material risks are escalated before they affect critical project outcomes.
Commissioning & occupancy: Drive completion of Owner-side commissioning, inspections, training, systems integration, readiness activities, and required occupancy approvals in accordance with the approved project plan, with critical deficiencies resolved or formally accepted before turnover.
Project close-out: Drive completion and handover of deficiencies, as-built documentation, O&M manuals, warranties, certifications, training records, and other close-out deliverables within agreed project timelines, with clear ownership for any residual warranty items.

Continuous Improvement & Lessons Learned

Capture lessons learned, recurring issues, and project delivery opportunities throughout construction and close-out.
Support the continuous improvement of organizational design standards, specifications, construction processes, and future project delivery practices.

EDUCATION & EXPERIENCE

Post-secondary degree or diploma in Construction Management, Engineering, Architectural Technology, Building Science, Project Management, or a related field; an equivalent combination of education and relevant experience may be considered.
5–8 years of progressive construction project management experience, preferably in an Owner’s Representative, development, consulting, or Construction Management environment.
Experience delivering complex construction projects, with healthcare, long-term care, retirement living, or institutional experience considered a strong asset.
Strong working knowledge of construction practices, contracts, project controls, building systems, and the Ontario regulatory environment.
Demonstrated experience working effectively with Construction Managers, consultants, contractors, and multidisciplinary project teams.
Demonstrated leadership, judgement, negotiation, communication, and conflict-resolution skills, with the ability to influence without direct authority, challenge constructively, and hold Construction Managers, consultants, contractors, and vendors accountable for commitments and performance.
Proficiency with Microsoft Office 365 and construction/project management platforms such as Procore, Autodesk Construction Cloud, and Monday.com, or comparable systems.
PMP, Gold Seal Certification, P.Eng., CET, or other relevant professional designation is considered an asset.

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More about this job

Responsibilities

Lead Owner-side project delivery from pre-construction through construction, commissioning, occupancy, and close-out, coordinating Construction Managers, consultants, vendors, and internal stakeholders. Monitor schedule, budget, quality, risks, and contractual performance; drive decisions and issue resolution; and report project status and escalations to leadership.

Requirements

Requires a post-secondary degree or diploma in a relevant construction, engineering, architectural, building science, or project management field, or equivalent education and experience, plus 5–8 years of progressive construction project management experience. Candidates should have strong knowledge of construction practices, contracts, project controls, building systems, and Ontario regulations, with relevant project delivery experience and proficiency in Microsoft Office 365 and construction management platforms; professional designations are an asset.

Skills

Owner's Representation
Pre-Construction Planning
Construction Readiness
Stakeholder Coordination
Schedule Management
Cost Control
Change Management
Risk Management
Contract Administration
Construction Quality Assurance
Commissioning and Occupancy
Project Reporting
Procurement Management
Leadership and Negotiation
Conflict Resolution

Visa sponsorship

Not detected in the job text

Keywords

Construction Management
Owner's Representative
Pre-Construction
Building Permits
MLTC Approval to Construct
Utilities
Constructability
Project Controls
Critical Path
Long-Lead Items
Progress Draws
Schedules of Values
Change Orders
Contract Administration
RFIs
Submittals
Shop Drawings
Construction Quality Assurance
Commissioning
Occupancy
FF&E
Clinical Systems
Operational Readiness
Risk Register
Microsoft Office 365
Procore
Autodesk Construction Cloud
Monday.com
PMP

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