Office Manager
- Oakville, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Experience: 2+ years of administrative, office management, or executive support experience.
- Posting language
- English
- Posted
Original job description
Our client is seeking a proactive, highly versatile Office Manager to oversee daily workplace operations and administrative functions. This is a direct hire role.
Key Responsibilities
- Office & Facility Operations: Keep daily workplace operations running smoothly, managing inventory, facilities maintenance, and vendor relationships within budget.
- Executive Team Support: Directly assist executive team members with schedule management, travel coordination, expense reporting, and meeting preparation.
- Onboarding Logistics: Facilitate seamless onboarding for incoming employees by managing documentation, preparing workstations, and coordinating first-day logistics.
- IT Services Liaison: Serve as the main point of contact for external IT partners, monitoring support tickets to ensure team technology remains operational and updated.
- Social Media & Communications: Oversee corporate social media channels by scheduling posts, preserving brand consistency, and identifying engagement opportunities.
- Process Improvement & Records: Maintain organized operational and HR documentation while actively identifying ways to streamline office workflows.
Qualifications
- Experience: 2+ years of administrative, office management, or executive support experience.
- Multitasking Agility: Exceptional ability to context-switch effortlessly between operational tasks, tech troubleshooting, and internal communications throughout the day.
- Technical Proficiency: Skilled in Microsoft 365 or Google Workspace with a quick learning curve for SaaS tools and basic technical troubleshooting.
- Vendor & IT Coordination: Prior experience collaborating with third-party IT providers and managing company social media platforms (e.g., LinkedIn) preferred.
- Ownership & Problem-Solving: A self-starter who anticipates operational needs, manages competing demands, and makes sound decisions independently.
- Communication & Confidentiality: Clear, professional verbal and written communication with high integrity when handling sensitive executive and personnel matters.
More about this job
Responsibilities
Manage daily office and facility operations, including inventory, maintenance, vendors, onboarding logistics, and operational records. Support executives with scheduling, travel, expenses, and meetings; coordinate external IT support; and manage corporate social media and workflow improvements.
Requirements
Requires at least two years of administrative, office management, or executive support experience, along with strong multitasking, communication, and independent problem-solving abilities. Candidates should be proficient with Microsoft 365 or Google Workspace and comfortable learning SaaS tools, troubleshooting basic technical issues, coordinating vendors and IT providers, and handling confidential information.
Skills
- Office Management
- Facility Operations
- Inventory Management
- Vendor Management
- Executive Support
- Schedule Management
- Travel Coordination
- Expense Reporting
- Employee Onboarding
- IT Vendor Coordination
- Social Media Management
- Process Improvement
- Records Management
- Microsoft 365
- Google Workspace
- Technical Troubleshooting
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Human Resources
- Marketing
- Technology
Keywords
- Office Management
- Workplace Operations
- Facilities Maintenance
- Inventory Management
- Vendor Relationships
- Executive Support
- Schedule Management
- Travel Coordination
- Expense Reporting
- Meeting Preparation
- Employee Onboarding
- HR Documentation
- IT Support Tickets
- External IT Providers
- Technical Troubleshooting
- SaaS Tools
- Microsoft 365
- Google Workspace
- Social Media
- Brand Consistency
- Process Improvement
- Workflow Optimization
- Confidentiality
- Real Estate