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Added 3 days ago
Commercial Learning & Development Training Coordinator & Project Support
Olympus Corporation
New Hamburg, ON
Full-time
Good understanding of project work will be beneficial
Added 5 days ago
Project and Development Coordinator
City of Quinte West
Quinte West, ON
The Project and Development Coordinator is responsible for administering construction projects initiated by any department, and as well, is responsible for reviewing and recommending for…
Added 26 days ago
Project Coordinator, Development
Northwest Healthcare Properties REIT
Toronto, ON
Full-time
Vital is seeking an organized, detail-oriented Coordinator, Development to provide administrative and coordination support to our development team for a 12-month contract. Reporting…
Added 1 month ago
Project Coordinator - Store Development
Pet Valu
Markham, ON
Full-time
Position: Project Coordinator – Store Development
Added 27 days ago
Project Coordinator, Development
Northwest Healthcare Properties REIT
Toronto, ON · Corporate HQ
Full-time
Vital is seeking an organized, detail-oriented Coordinator, Development to provide administrative and coordination support to our development team for a 12-month contract. Reporting…
Added 1 month ago
Project Coordinator - Store Development
Pet Valu
Markham, ON
Full-time
Position: Project Coordinator – Store Development
Added 1 month ago
Project Coordinator – Construction & Development
Aquilini Group
Vancouver, BC
Full-time
POSITION: Project Coordinator – Construction & Development
Added 8 days ago
Project Coordinator, FD Project Management Office, Facilities Development
University of Calgary
Calgary, AB
Full-time
The FD Project Management Office within the Facilities Development is currently seeking a Full-time Regular Project Coordinator.
Added 9 days ago
Development Engineering Project Coordinator
City of Vaughan
Vaughan, ON
$98,124 to $105,560 CAD / year
Full-time
The Development Engineering Project Coordinator is responsible for preparing and coordinating development and subdivision servicing agreements, including compiling conditions and…
Added 9 days ago
Project Coordinator - Print Production & Business Development
ACCESSIBLE PRINTING INC.
Toronto, ON
Full-time
Job Title: Project Coordinator - Print Production & Business Development
Added 2 months ago
Project Coordinator, Land Development
R.V. Anderson Associates Limited
Barrie, Ontario · Toronto, Ontario
Full-time
RVA is looking for an experienced Project Coordinator to join their Land Development team in a full-time position out of our recently opened Barrie office or our Toronto office. In this…
Added 1 day ago
Project Coordinator
WalterFedy
Hamilton, ON
Full-time
As a Project Coordinator at WalterFedy, you’ll be at the heart of dynamic, multidisciplinary project teams, helping bring complex ideas to life. This role is ideal for someone who thrives…
Added 3 months ago
Executive Coordinator
Children Believe Fund
Markham, ON
$58,000 to $70,000 CAD / year
The Executive Coordinator provides executive-level administrative support to the Chief Executive Officer (CEO) in driving Children Believe success and making a meaningful difference in the…
Added 4 days ago
Proposal Coordinator
Ledcor
Edmonton, AB
Full-time
We're looking for a self-motivated Proposal Coordinator with experience in technical writing, proposal design, and coordination. You'll turn complex content into clear, engaging material…
Added 1 day ago
Clinical Research Project Coordinator (CRA II) - CTSU
The Hospital for Sick Children
Toronto, ON
Full-time
We are currently seeking a Clinical Research Project Coordinator to join the New Agent and Innovative Therapy (NAIT) Program within the Clinical Trials Support Unit (CTSU), part of the…
Added 1 day ago
Project Coordinator
FoodWork
Toronto, ON · Greater Toronto Area, Canada
Full-time
The CCFE is seeking a highly organized, proactive, and relationship-oriented Project Coordinator to help drive the successful delivery of our growing portfolio of food systems and community…
Added 1 day ago
[26-105] Foundry Development Administrative Coordinator
SOURCES
Surrey, BC
Internship
Position: Foundry Development Administrative Coordinator
Added 1 day ago
Research Coordinator, CEDRN & SPSN
The University of British Columbia
Vancouver, BC
$5,538.94 to $6,497.44 CAD / month
Full-time
Design the technique and system for conducting analysis of project data, implementation indicators, and operational outcomes, and communicate findings at network planning meetings and with…
Added 2 days ago
Research Coordinator, CEDRN & SPSN
University of British Columbia
Vancouver, BC · VCH | Vancouver General Hospital - Research Pavilion (VGHRP)
$5,538.94 to $6,497.44 CAD / month
Full-time
Design the technique and system for conducting analysis of project data, implementation indicators, and operational outcomes, and communicate findings at network planning meetings and with…
Added 2 days ago
Project Coordinator - Supply Chain Management
Seaspan
North Vancouver, BC
Full-time
The Project Coordinator - Supply Chain Management will be supporting the Supply Chain Operations Support Team in the coordination and submission of numerous SCM related presentations and…
Added 2 days ago
Project Coordinator - Candidate Pool
CIMA+
Saskatoon, SK
$92,800 to $127,600 CAD / year
Full-time
We are seeking a dynamic Project Coordinator with experience in utility projects to join our Vancouver team. In this role you will drive success in complex, high-risk projects,…
Added 2 days ago
Project Coordinator, Digital Office - 12 Month Contract
FinDev Canada
Ottawa, ON
$65,172 to $86,898 CAD / year
Contract
Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working…
Added 2 days ago
Project Coordinator, Digital Office - 12 Month Contract
FinDev Canada
Remote, Canada
Contract · Remote
Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working…
Added 2 days ago
Project Coordinator, Digital Office - 12 Month Contract
FinDev Canada
Remote, Canada
Contract · Remote
Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working…
Added 2 days ago
Project Coordinator, Digital Office - 12 Month Contract
FinDev Canada
Remote, Canada
Contract · Remote
Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working…

Pet Valu

Project Coordinator - Store Development

Markham, ON, Canada

Pay: The targeted salary range for this position is $50,000.00 - $55,000.00 annually.
Job type: Full-time
Experience: Minimum 3+ years of experience in construction administration, retail construction, and/or project accounting
Posting language: English
Posted: Aug 21, 2026

Apply About employer

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Original job description

Location: Markham, Ontario

Job Description:

Position: Project Coordinator – Store Development

Type: Full-Time | Hybrid

Location: Markham, ON

Reports to: Manager Department Administration, Real Estate

About Us

Pet Valu is Canada’s leading pet specialty retailer, dedicated to strengthening the bond between dedicated pet lovers and their pets. With 50 years of animal care expertise, we operate over 800 stores across Canada under several banners, including Pet Valu, Bosley’s, Total Pet, Paulmac's Pet, Tisol & Chico. Guided by our mission to deliver products, care, expertise, and memorable moments, Pet Valu is a place where people build meaningful careers while making a positive impact on pets and communities.

What will you do?

The Project Coordinator is an integral member of the Store Development team and acts as a primary point of contact in support of the day-to-day administrative, financial, and coordination activities for retail construction, capital projects, and related operational initiatives.

This role supports multiple projects concurrently and ensures projects progress efficiently from design kick-off through project completion and post-project close-out. The Project Coordinator plays a critical role in maintaining project documentation, facilitating vendor and consultant invoicing, supporting budget tracking, and coordinating internal and external stakeholders.

This position requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced, multi-project retail construction and capital project environment. The role may also provide periodic administrative and coordination support for facilities, store development or other cross functional initiatives during peak workloads or as business needs evolve.

Responsibilities

Project Coordination & Administrative Support

Coordinate and execute project-related tasks for the construction of Pet Valu retail stores and related capital initiatives from design kick-off to post-project close-out
Support Project Managers with scheduling, documentation, reporting, and communication of project timelines and milestones
Maintain complete and accurate project files, including drawings, contracts, change orders, correspondence, and close-out documentation across systems and shared platforms
Assist with construction deficiency tracking and resolution as required
Email management to action all incoming mail, receive and record vendor invoices for submission
Support portfolio-level tracking and reporting across active and completed projects as required
Contribute to the continuous improvement and standardization of project coordination and administrative processes

Financial & Invoice Administration

Prepare and maintain project budget trackers, ensuring accurate entry of commitments, invoices, accruals, and forecasted costs
Facilitate project documentation including requesting and reviewing vendor quotes, issuing purchase orders, and tracking commitments
Receive, review, code, and submit vendor and consultant invoices to Accounts Payable in accordance with company policies
Investigate, revise, and resubmit invoices as required; respond to vendor inquiries and resolve billing and payment discrepancies
Process credits, chargebacks, holdbacks, and change order documentation
Complete vendor statement reconciliations as required
Prepare accruals and assist with month-end and year-end financial reporting procedures
Provide complete invoice and cost documentation for project close-out, landlord reconciliations, and tenant allowance submissions
Support audits, financial reviews, and ad hoc reporting related to capital and operational projects

Vendor & Materials Coordination

Review construction drawings and specifications to interpret required materials and finishes
Place vendor orders and track delivery schedules to ensure materials are received on time and aligned with construction timelines
Coordinate new vendor setup requests and maintain updated vendor information
Support vendor performance tracking and issue resolution as required

Utilities, Facilities & Stakeholder Coordination

Coordinate utility transfer requirements and liaise with service providers, landlords, and internal stakeholders
Collaborate closely with Construction, Development, Facilities, Finance, Procurement, and external consultants to support project success
Provide periodic administrative and financial support for facilities or asset-related initiatives during peak periods, including service provider coordination, work order documentation, and invoice processing
Perform additional duties as required, with responsibilities evolving to support business needs, increased project volume, system changes, or departmental initiatives

Qualifications & Experience

Successful completion of post-secondary education, preferably in Construction Management, Business Administration, Accounting, or a related field
Minimum 3+ years of experience in construction administration, retail construction, and/or project accounting
Strong experience with invoice processing, cost tracking, and financial reporting for construction or capital projects
Advanced proficiency in Microsoft Office, particularly Excel; experience with Microsoft Dynamics NAV or similar ERP systems considered an asset
Experience supporting multi-site or fast-track retail construction projects is highly desirable
Experience supporting capital projects, facilities, or operational initiatives in a multi-site environment is an asset

Compensation:

The targeted salary range for this position is $50,000.00 - $55,000.00 annually. The final offer will be based on factors such as market location, relevant skills, experience and internal equity.

Ready to join the team?

We’re looking for passionate people who bring strong skills and live our core values of safety, compassion, expertise, and efficiency every day. If you’re energized by doing meaningful work, taking pride in what you deliver, and making a real impact for pets, people, and communities, you’ll feel right at home here. Join us and build a career where purpose, care, and excellence come together - because love lives here™.

Why work for us?

At Pet Valu, our people are at the heart of everything we do. We’re passionate about creating an environment where you feel supported, included, and empowered to grow - both personally and professionally. Some of the perks of working with us include:

Hybrid, Flexible Work Options
Comprehensive health and dental benefits
Employee Share Purchase Plan with company matching
Learning and Development support tailored to you
An inclusive, collaborative culture where your voice matters
Fun company events that keep us connected

Apply About employer

More about this job

Responsibilities

The Project Coordinator manages day-to-day administrative, financial, and coordination activities for retail construction and capital projects. They ensure projects progress efficiently from design kick-off through completion while maintaining accurate documentation and budget tracking.

Requirements

Candidates must have at least 3 years of experience in construction administration, retail construction, or project accounting. A post-secondary education in Construction Management, Business Administration, or Accounting is required.

Skills

Project coordination
Construction administration
Financial reporting
Budget tracking
Invoice processing
Vendor management
Microsoft Excel
Microsoft Dynamics NAV
Documentation management
Retail construction
Capital project management
Stakeholder coordination
Scheduling
Procurement support
Data entry
Audit support

Benefits

Hybrid work options
Flexible work options
Health benefits
Dental benefits
Employee share purchase plan
Learning and development support

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Store Development
Construction
Retail
Capital Projects
Budgeting
Invoicing
Purchase Orders
Microsoft Office
Microsoft Dynamics NAV
ERP
Vendor Relations
Facilities Management
Project Documentation
Change Orders
Accruals
Financial Reporting
Construction Drawings
Procurement
Stakeholder Management
Deficiency Tracking
Landlord Reconciliation
Tenant Allowance
Audit
Administrative Support

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