Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 10, 2026

Hiring at a glance

View jobs

Open jobs: 4,937
Employers: 2,480

Advertised starting pay

Average starting payCAD / hour: $29.40Across 467 listings
Average starting payCAD / year: $72,751Across 378 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,999Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 14%691 listings
On-site: 84%4,158 listings

Not specified: 1% (38 listings)

Employers hiring include Canada Post - Postes Canada (266), HealthCareersInSask.ca (70), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 3 days ago
SH
Administrative Coordinator-SE Health Rehab
SE Health
Richmond Hill, ON
- Temporary
Added 3 days ago
QP
Administrative Assistant - Real Estate Debt
QuadReal Property Group
Toronto, ON
- Full-time
Added 3 days ago
C
Receptionist/Concierge
Chartwell
Kelowna, BC
- Part-time
Added 3 days ago
V
Underground Mine Operations Supervisor
Vale
Canada
- Full-time
Added 3 days ago
SF
office supervisor
Stars for Life Childcare Education Ltd.
BC · West Vancouver, BC
- Full-time
Added 3 days ago
TS
Administrative Assistant/Kettle Coordinator
The Salvation Army in Canada
Parksville, BC
- Part-time
Added 3 days ago
PG
Executive Assistant – Winnipeg, MB
Paterson Grain
Winnipeg, MB
- Full-time
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Sainte-Rose-de-Watford, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a cu
Added 3 days ago
EB
professional services manager - business services
Enterprise Brant
Brantford, ON
- Full-time
Added 3 days ago
FC
Administrative Assistant
FedEx Canada
Windsor, ON
- Full-time
Added 3 days ago
RH
Procurement Specialist
Robert Half
Vancouver, BC
- $60,000 to $70,000 CAD / year
- Contract
Added 3 days ago
O
Administrative Coordinator
OMERS
Toronto, ON · Scarborough Town Centre
- Full-time
Added 3 days ago
TR
Property Administrator - ROQ City
Tricon Residential
Toronto, ON · ROQ City, Toronto ON
- Full-time
Added 3 days ago
VC
Front Desk Administrative Assistant
Victoria Conservatory of Music
Victoria, BC
- Full-time
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
QC · Sainte-Germaine-Station, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a c
Added 3 days ago
TS
Administrative Assistant/Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Parksville, BC · Mount Arrowsmith Corps - Office
- Part-time
Added 3 days ago
C
Executive Assistant
Ciena
Ottawa, ON
- Full-time
Added 3 days ago
C
Executive Assistant
Ciena
Canada
- Full-time
Added 3 days ago
AS
Contract Administrator
Aker Solutions
St. John's, NL
- Full-time
Added 3 days ago
C
Executive Assistant
Ciena
Ottawa, ON
- Full-time
Added 3 days ago
H
Reception & Office Assistant
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Added 3 days ago
CC
Event Coordinator
Cohere Centre
Ottawa, ON
- Full-time
Added 3 days ago
HH
Medical Office Assistant
Harrison Healthcare
Vancouver, BC
- $25 to $29 CAD / hour
- Full-time
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Goodsoil, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused appro
Added 3 days ago
SE
Junior Purchaser
STEP Energy Services
Red Deer, AB
- Full-time

Phantom Logistics

administrative assistant

Bolton, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Sep 5, 2026

Original job description

Overview

Languages

English

Education

Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

Coordinate the flow of information within the team
Open and distribute mail and other materials
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

MS Excel
MS Outlook
MS Word

Additional information

Work conditions and physical capabilities

Fast-paced environment
Work with minimal supervision

Personal suitability

Ability to multitask
Organized

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for youths

Participates in a government or community program or initiative that supports youth employment
Offers on-the-job training tailored to youth
Offers mentorship, coaching and/or networking opportunities for youth
Provides awareness training to employees to create a welcoming work environment for youth

Apply About employer

More about this job

Responsibilities

Coordinate team information and office routines, manage correspondence, calls, appointments, meetings, and travel arrangements. Maintain filing systems, digital databases, office supplies, and accurate documents and records.

Requirements

Requires a secondary school graduation certificate and 2 to less than 3 years of experience. Candidates should know MS Excel, MS Outlook, and MS Word, and be organized, able to multitask, and comfortable working with minimal supervision in a fast-paced environment.

Skills

Information Coordination
Mail Distribution
Meeting Minutes
Office Procedures
Appointment Scheduling
Telephone Communication
Electronic Enquiries
Data Compilation
Office Supply Inventory
Travel Arrangements
Filing Systems
Typing and Proofreading
Database Management
MS Excel
MS Outlook
MS Word

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Information Coordination
Mail Distribution
Meeting Minutes
Office Procedures
Appointment Scheduling
Telephone Calls
Electronic Enquiries
Data Compilation
Statistics
Office Supplies
Inventory Management
Travel Arrangements
Reservations
Filing Systems
Correspondence
Proofreading
Digital Database
MS Excel
MS Outlook
MS Word
Youth Employment
On-the-Job Training
Mentorship
Transportation
Logistics
Supply Chain

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