administrative assistant
- Bolton, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
Computer and technology knowledge
Work conditions and physical capabilities
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for youths
Languages
English
Education
- Secondary (high) school graduation certificate
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Maintain and manage digital database
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS Word
Work conditions and physical capabilities
- Fast-paced environment
- Work with minimal supervision
- Ability to multitask
- Organized
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for youths
- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
- Provides awareness training to employees to create a welcoming work environment for youth
More about this job
Responsibilities
Coordinate team information and office routines, manage correspondence, calls, appointments, meetings, and travel arrangements. Maintain filing systems, digital databases, office supplies, and accurate documents and records.
Requirements
Requires a secondary school graduation certificate and 2 to less than 3 years of experience. Candidates should know MS Excel, MS Outlook, and MS Word, and be organized, able to multitask, and comfortable working with minimal supervision in a fast-paced environment.
Skills
- Information Coordination
- Mail Distribution
- Meeting Minutes
- Office Procedures
- Appointment Scheduling
- Telephone Communication
- Electronic Enquiries
- Data Compilation
- Office Supply Inventory
- Travel Arrangements
- Filing Systems
- Typing and Proofreading
- Database Management
- MS Excel
- MS Outlook
- MS Word
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Transportation
- Logistics
Keywords
- Administrative Support
- Information Coordination
- Mail Distribution
- Meeting Minutes
- Office Procedures
- Appointment Scheduling
- Telephone Calls
- Electronic Enquiries
- Data Compilation
- Statistics
- Office Supplies
- Inventory Management
- Travel Arrangements
- Reservations
- Filing Systems
- Correspondence
- Proofreading
- Digital Database
- MS Excel
- MS Outlook
- MS Word
- Youth Employment
- On-the-Job Training
- Mentorship
- Transportation
- Logistics
- Supply Chain