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Added 8 mins ago
KC
Director, Funding & Servicing
KV Capital
Toronto, ON
- Full-time
The Successful Candidate Will Be Accountable For The Execution, Funding, Servicing, Administration, Compliance, And Operational Performance Of The Insured Lending Portfolio. This Includes
Added 8 mins ago
DP
Office Administrator
Donna Purcell QC Law
Red Deer, AB
- Full-time
We are seeking an experienced Office Administrator to take responsibility for the day-to-day administration and organization of our Red Deer office.
Added 8 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
AB · Edmonton, AB
- Contract
Added 8 mins ago
IG
Network Security Administrator
Insight Global
Vancouver, BC
- $75,000 to $95,000 CAD / year
- Full-time
Added 8 mins ago
KA
Project Architect
Kasian Architecture Interior Design and Planning
Langley (District), BC · Langley, BC
- Full-time
Added 8 mins ago
VC
Front Desk Administrative Assistant
Victoria Conservatory of Music
Victoria, BC
- Full-time
Added 8 mins ago
PH
Registered Nurse (RN) / Registered Psychiatric Nurse (RPN), Elm North, Forensic Psychiatric Hospital - Coquitlam, BC
Provincial Health Services Authority
Port Coquitlam, BC
- Part-time
Added 8 mins ago
SF
Records Assistant
Simon Fraser University
Burnaby, BC
- Full-time
Added 8 mins ago
RC
Processing Archivist: Sacramental Records
Roman Catholic Diocese of Hamilton, Ontario
Hamilton, ON
- Contract
Added 8 mins ago
A
Human Resources Generalist
Artemis
Aurora, ON
- Full-time
Added 8 mins ago
VC
Analyst (Payroll Services)
Vanier College Continuing Education
Montreal, QC
- Full-time
An Undergraduate degree in Business Administration, Accounting or Finance or any other appropriate field of specialization.
Added 9 mins ago
T
Personal Banking Associate Trainee
TD
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- Full-time
Added 9 mins ago
Financial Advisor (Willoughby Branch)
First West
Langley (District), BC · Langley, BC
Added 9 mins ago
T
Personal Banking Associate
TD
Welland, ON
- Full-time
Added 9 mins ago
T
Customer Experience Associate - Westmount, Claremont
TD
Montreal, QC
- Part-time
Added 9 mins ago
T
Personal Banking Associate Trainee
TD
Victoria, BC
- Full-time
Added 9 mins ago
T
Personal Banking Associate
TD
Estevan, SK
- Full-time
Added 9 mins ago
T
Customer Experience Associate
TD
Vernon, BC
- Part-time
Added 9 mins ago
T
Customer Experience Associate
TD
Port Coquitlam, BC
- Part-time
Added 9 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
QC · Sainte-Germaine-Station, QC
Added 9 mins ago
A
Business Intelligence Analyst
ATCO
Edmonton, AB
- Full-time
Added 9 mins ago
LS
C26011 - Caretaker - Senator Joyce Fairbairn Middle School (30 hrs/wk)
Lethbridge School Division
Lethbridge, AB
- Full-time
…and interact positively with students, co-workers, and school administration to ensure all needs are addressed at the school site. A Caretaker can make minor adjustments to the building,…
Added 9 mins ago
PE
HSE Administrator
Phasor Engineering Inc
Calgary, AB
- Full-time
…Administrator to join our team. In this role, you will support the administration and continuous improvement of Phasor Engineering's Health, Safety, and Environmental…
Added 9 mins ago
TS
Christmas Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
Fort St. John, BC
- Full-time
Added 9 mins ago
TS
Administrative Assistant/Kettle Coordinator
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Parksville, BC · Mount Arrowsmith Corps - Office
- Part-time

Phantom Logistics

administrative assistant

Bolton, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Sep 5, 2026

Original job description

Overview

Languages

English

Education

Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

Coordinate the flow of information within the team
Open and distribute mail and other materials
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

MS Excel
MS Outlook
MS Word

Additional information

Work conditions and physical capabilities

Fast-paced environment
Work with minimal supervision

Personal suitability

Ability to multitask
Organized

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for youths

Participates in a government or community program or initiative that supports youth employment
Offers on-the-job training tailored to youth
Offers mentorship, coaching and/or networking opportunities for youth
Provides awareness training to employees to create a welcoming work environment for youth

Apply About employer

More about this job

Responsibilities

Coordinate team information and office routines, manage correspondence, calls, appointments, meetings, and travel arrangements. Maintain filing systems, digital databases, office supplies, and accurate documents and records.

Requirements

Requires a secondary school graduation certificate and 2 to less than 3 years of experience. Candidates should know MS Excel, MS Outlook, and MS Word, and be organized, able to multitask, and comfortable working with minimal supervision in a fast-paced environment.

Skills

Information Coordination
Mail Distribution
Meeting Minutes
Office Procedures
Appointment Scheduling
Telephone Communication
Electronic Enquiries
Data Compilation
Office Supply Inventory
Travel Arrangements
Filing Systems
Typing and Proofreading
Database Management
MS Excel
MS Outlook
MS Word

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Information Coordination
Mail Distribution
Meeting Minutes
Office Procedures
Appointment Scheduling
Telephone Calls
Electronic Enquiries
Data Compilation
Statistics
Office Supplies
Inventory Management
Travel Arrangements
Reservations
Filing Systems
Correspondence
Proofreading
Digital Database
MS Excel
MS Outlook
MS Word
Youth Employment
On-the-Job Training
Mentorship
Transportation
Logistics
Supply Chain

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